Office & Admin Specialist Int (Health Unit Coordinator) / Full-Time, Day Shift

Minnesota Department of Veterans Affairs (MDVA); Hastings (MN); On-site; USD 44,000 - 58,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement plan

Job summary

The Minnesota Veterans Home in Hastings is seeking a Health Unit Coordinator to support the nursing department as an Office & Administrative Specialist Intermediate. You’ll manage documentation, orders, and communications, coordinating between disciplines and residents to keep care on schedule.

The role requires familiarity with medical terminology, EMR entry, and arranging external services, with a day shift Monday–Friday.

Qualifications

• Know medical terminology to enter orders and maintain medical records.
• Transcription skills to enter orders into the electronic health record.
• Effective communication to prepare materials and explain instructions.
• Customer service to support staff and maintain professional relationships.
• Data entry to accurately enter orders and resident care information.
• Typing and database management to handle documents and data.
• Valid driver's license to travel between Hastings and Minneapolis.

Responsibilities

• Provide continuity of communication within the nursing department.
• Manage calendars for care conferences and direct phone communications between disciplines.
• Organize and schedule outside vendors for phlebotomy and radiology.
• Communicate appointments with residents and notify about in-house appointments.
• Assist with fax/scanned communications and EMR integration.
• Participate in Health Information duties including processing physician orders.

Skills

Medical terminology

Transcription

Communication

Customer service

Data entry

Typing

Database management

Driver's license

Tools

PointClickCare

Excel

Job description

Health Unit Coordinator

Job Class: Office & Administrative Specialist Intermediate

• Job ID: 96822
• Location: Hastings
• Full/Part Time : Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 09/18/2026
• Closing Date: 09/24/2026
• Hiring Agency/Seniority Unit: Minnesota Veterans Home - Hastings Domiciliary / AFSCME
• Work Shift/Work Hours: Day Shift, 8:00am-4:30pm
• Days of Work: Monday - Friday
• Travel Required : Yes, 10%
• Salary Range: $21.12 - $28.01 / hourly; $44,098 - $58,484 / annually
• Classified Status: Classified
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities : Yes

Working Title: Health Unit Coordinator

Job Class: Office & Administrative Specialist Intermediate

Agency: Minnesota Department of Veterans Affairs

• Job ID: 96822
• Location: Hastings
• Telework Eligible : No
• Full/Part Time : Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 09/18/2026
• Closing Date: 09/24/2026
• Hiring Agency/Seniority Unit: Minnesota Veterans Home - Hastings Domiciliary / AFSCME
• Division/Unit: Minnesota Veterans Home - Hastings Nursing
• Work Shift/Work Hours: Day Shift, 8:00am-4:30pm
• Days of Work: Monday - Friday
• Travel Required : Yes, 10%
• Salary Range: $21.12 - $28.01 / hourly; $44,098 - $58,484 / annually
• Classified Status: Classified
• Work Area: Minnesota Veterans Home - Hastings Nursing
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Find your purpose in state service and make a difference in the lives of our Great Minnesota Veterans!

Earn a competitive wage, have affordable healthcare and comprehensive insurance benefits, a retirement plan, paid time off, free parking, and more!

This announcement will fill one full-time Office & Administrative Specialist Intermediate / Health Unit Coordinator position at the Minnesota Veterans Home-Hastings Domicillary. To provide continuity of communication as an office assistant within the nursing department. It will provide calendars for care conferences, direct phone communication between all disciplines and nursing. It will also organize and schedule outside vendors for phlebotomy and radiology, communicate appointments with residents, be aware and notify members regarding in‑house appointments. The position will assist with fax/scanned communication, maintain integration with the electronic medical record. It will also participate in some Health Information type duties including processing physician orders.

The Minnesota Veterans Home in Hastings is a Domiciliary (DOM) which is an independent living community for Veterans. It provides a supportive environment that fosters a stable, healthy, and meaningful life for Veterans. Our rewarding program helps Veterans with their clinical, mental, chemical, and physical needs, and has the capacity to serve 195 Veterans between the Hastings and Minneapolis campuses. We offer a creative, fun, collaborative, and stimulating work environment that encourages professional growth.

The Hastings DOM is located in the southeast metro with connecting highways for an easy commute. The beautiful 128-acre wooded campus includes mature oaks and pines, nature trails and biking paths overlooking the Vermillion River.

Minimum Qualifications

• Knowledge of medical terminology is sufficient to understand and accurately enter doctor’s orders, and develop and maintain a variety of medical records, files and forms.
• Skill in transcription is sufficient to enter orders into the electronic health record.
• Effective communication skills are sufficient to prepare written materials, read, explain and interpret a variety of materials, and follow instructions.
• Customer service skills (in person and on the phone) are sufficient to provide effective office support to staff, establish and maintain effective working relationships, and use proper telephone etiquette that demonstrates professionalism and courtesy.
• Data entry skills sufficient to accurately enter doctor’s orders and resident care information.
• Typing/keyboarding, word processing, and database management skills sufficient to compose correspondence, maintain records, files, reports and summaries, create and maintain spreadsheets, and enter and maintain accurate data
• Valid driver's license or the ability to travel regularly between Hastings and Minneapolis Veterans Homes

Preferred Qualifications

• Experience working at a long-term care facility.
• Experience entering doctor's orders into an electronic heath record system.
• Work experience utilizing an electronic health record such as PointClickCare.
• Experience with Excel.

Additional Requirements

This position requires successful completion of the following:

• A Minnesota Department of Human Services (DHS) background check may be conducted on the top finalist(s) for the position. When conducted, a finalist must pass the DHS background check.
• A Tuberculosis (Mantoux) Screening or Chest X-Ray is required prior to employment.
• Employment reference checks will be conducted on all finalists. This may include a review of documentation related to job performance and contact with the applicant's former employer(s).

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies

based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.