Office & Admin Specialist Int; Administrative Support

State of Minnesota; Saint Paul (MN); Hybrid; USD 44,000 - 58,000; Full time

Benefits offered by this job

Paid vacation and sick leave

12 paid holidays

Health insurance

Pension plan

Job summary

State of Minnesota, Commerce Department, is seeking an Administrative Support professional to provide advanced administrative and operational support to the Deputy Commissioner and regulatory programs. The role covers processing reports, handling bank and credit union applications, and supporting examiner training.

The position requires strong customer service, data entry, and documentation skills, with a hybrid schedule and travel up to 5%.

Qualifications

• Customer Service skills to provide courteous, effective service.
• Data Entry skills to add, maintain, and retrieve information.
• Word processing to create, format, edit, and save documents.
• Basic accounting to prepare statements or invoices.
• Accurate spelling and grammar in written/electronic comms.

Responsibilities

• Coordinate administrative processes supporting regulatory/supervisory functions.
• Process and invoice examination reports and approve bank/trust applications.
• Support examiner training program and travel authorizations.
• Serve as primary contact for depository phone line and records management.
• Ensure timely execution of administrative tasks and customer service.

Skills

Customer Service

Data Entry

Word Processing

Basic Accounting

Written Communication

Tools

AI-enabled tools

Databases

Job description

Office & Admin Specialist Int; Administrative Support

Working Title: Administrative Support
Job Class: Office and Administrative Specialist, Intermediate
Agency: Commerce Department

• Job ID: 96464
• Location: St. Paul
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 08/26/2026
• Closing Date: 09/08/2026
• Hiring Agency/Seniority Unit: Commerce Dept / Commerce-AFSCME
• Division/Unit: FE Banking CU
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: Yes - Up to 5% of the time
• Salary Range: $21.12 - $28.01 / hourly; $44,098 - $58,484 / annually
• Classified Status: Classified

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

Hybrid work schedule available, up to 50% telework depending on business needs. Telework can be outside of the state of Minnesota if the candidate lives in a state bordering Minnesota and lives 50 miles or less from the primary work location. Primary work location will be the Golden Rule Building in St. Paul.

Internal candidates should contact Human Resources with questions.

This position provides advanced administrative and operational support to the Deputy Commissioner and the Banking and Credit Union Regulatory Programs. The position is responsible for coordinating critical administrative processes that support the division's regulatory and supervisory functions, including:

• Processing and invoicing examination reports,
• Administering bank, trust, and credit union applications and approval requests, and
• Supporting the bank and trust examiner training program.

In addition, the position serves as the primary point of contact for the depository phone line, coordinates travel authorization requests, maintains and indexes regulatory correspondence and records within internal databases, and ensures timely and accurate execution of a variety of administrative functions essential to the division's operations and customer service.

Qualifications

Minimum Qualifications

• Customer Service skills (phone, electronic, and written correspondence) sufficient to provide courteous, effective service to clients/customers.
• Explain the reasons for transactions and procedures, rules, and regulations so that others understand the information they are being given.
• Data Entry skills sufficient to add, maintain, and retrieve information from databases.
• Word processing sufficient to use software (including AI-enabled tools) to create, format, edit, print, and save a variety of documents, including letters, reports, and templates.
• Basic accounting procedures sufficient to prepare itemized statements, bills or invoices, and record amounts due for services rendered.
• Apply accurate spelling and grammar in written and electronic communication.

Preferred Qualifications

• Strong organizational and time management skills.
• Experience coordinating administrative support for a regulatory or compliance program.
• Experience working with and/or using program tracking or other regulatory database to monitor requests or program activity.

Physical Requirements

Requires occasional moving of articles such as boxes, accounting records, laptop computer, and portable printer.

Additional Requirements

Job offer is contingent upon passing reference checks to verify job-related credentials, a criminal background check and drivers' license check prior to appointment.

About Commerce Department

Commerce protects the public interest through a broad range of regulations and programs. We oversee more than 40 industry areas in Minnesota and license about 250,000 professionals and businesses to ensure that their services and products are fair, accessible, and comply with state laws.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.