Office & Admin Specialist Int

State of Minnesota; Rush City (MN); On-site; USD 44,000 - 58,000; Full time

Job summary

The State of Minnesota is seeking an Office & Admin Specialist Int for Rush City to support Mental Health operations. You will handle data collection, document management, and administrative tasks under limited supervision to ensure efficient clinical services and program budgeting.

The role involves coordinating with Release Planner, overseeing data quality, and assisting the Behavioral Health leadership in daily activities. Day shift, full-time, with standard state benefits.

Qualifications

• Data entry skills sufficient to enter information in database systems.
• Typing skills sufficient for skilled typing tasks with speed and accuracy.
• Word processing skills for memos and letters that are grammatically correct.

Responsibilities

• Provide administrative support to the Mental Health program.
• Oversee data collection and management of clinical information.
• Manage legal documents to mitigate risk and support clinical outcomes.
• Assist management in directing the Behavioral Health team.

Skills

Data entry

Typing

Word processing

Spreadsheet

English reading

Customer service

Education

Associates degree or higher

Tools

COMS

MNCIS

BCA

Job description

Working Title: Office & Admin Specialist Int

Job Class: Office and Administrative Specialist, Intermediate

Agency: Corrections Dept

• Job ID : 96747

• Location : Rush City

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : All qualified applicants

• Date Posted : 09/02/2026

• Closing Date : 09/21/2026

• Hiring Agency/Seniority Unit : Corrections Dept / Corrections-Rush City-AFSCME

• Division/Unit : Minn Corr Facl - Rush City / RC Psychological Services Dir

• Work Shift/Work Hours : Day Shift/7:00 am to 3:30 pm

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $21.12 - $28.01 / hourly; $44,098 - $58,484 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : (Required for AFSCME)

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well‑being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Post has been extended.

This position is responsible for an administrative area, under limited supervision, providing a wide range of technical, administrative support, and work duties necessary for the functioning of a complex Mental Health, Department at Minnesota Correctional Facility – Rush City (RC). Position also requires administrative support to the Release Planner. This position oversees and is responsible for ensuring necessary data collection and data management of clinical information related to Mental Health, thereby supporting and facilitating the work of clinical services. Management of this data is necessary to facilitate the program staff and DOC in information flow, program evaluation and management, and the DOC in making decisions related to budget, policy and legislative initiatives. This position oversees legal documents, so significant care is exercised in order to mitigate risk for the department, as well as to ensure best clinical outcomes. This position assists the management staff in providing direction to the Behavioral Health team.

Minimum Qualifications

• Data entry skills sufficient to accurately enter and save information in database management systems.

• Typing/keyboarding skills sufficient to perform skilled typing tasks with speed and accuracy.

• Word processing skills sufficient to prepare memos and letters that are grammatically correct, in proper format and free of spelling errors.

• Spreadsheet software skills sufficient to enter and update data on spreadsheets.

• English language skills sufficient to read, explain and interpret a variety of documents and follow detailed instructions.

• Communication and customer service skills sufficient to provide prompt, courteous and accurate information to victims, offenders, staff, state and government officials on the phone, through email and other written correspondence.

Preferred Qualifications

• Experience working with offender records.

• Associates degree or higher.

• Experience using COMS, MNCIS and/or BCA.

• Experience working in a correctional setting.

• Knowledge of the Minnesota Data Practices Act.

Physical Requirements

The selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position. For a copy of the PDA, please email Shelley Rojesky at [e-mail] . This position will require Tuberculosis screening prior to hire.

Additional Requirements

The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections’ policy. Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation.

Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections’ policy. This may include a review of job performance and discipline records.

New employees will be fingerprinted within the first 30 days of employment.

The Minnesota Department of Corrections (DOC) does not participate in E-Verify. The DOC will not sponsor applicants for work visas, including F-1 STEM OPT extensions. All applicants must be legally authorized to work in the United States.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [e-mail] . Please indicate what assistance is needed.