Office Admin- Onsite

The Terminix International Company Limited Partnership; West Palm Beach (FL); On-site; USD 38,000 - 60,000; Full time

Job summary

Rentokil North America, Inc. seeks a facilities administrator to provide general support for assigned branches or warehouses. You will handle data entry, accounts payable, scheduling, and routine banking tasks while ensuring accurate, timely processing of invoices and deposits.

The role emphasizes communication, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Basic MS Office skills and a willingness to adapt to shifting needs are essential.

Qualifications

• High School Diploma or GED required or 3–6 months related experience.
• Strong written and verbal communication skills.
• Attention to detail and accuracy in administrative work.
• Excellent time management and organizational skills.
• Able to adapt to changing priorities and multitask.
• General knowledge of business unit products and services.
• Knowledge of scheduling and ability to read automated scheduling requirements.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Prepares physical bank deposits and posts all collected monies to customer accounts.
• Performs data entry of new sales agreements and conversions of existing agreements.
• Maintains customer files, both paper and electronic.
• Processes open Accounts Payable using applicable systems.
• Performs manual work order completions.
• Performs outbound collection calls regarding unpaid invoices.
• Analyzes technician work schedules for optimization opportunities.
• Provides clerical support (filing, supply ordering, regulatory reporting).
• Reconciles bank deposits and finance transactions to zero variance.
• Responds to customer follow-ups with proper resolution.

Skills

Data entry

Accounts payable

Scheduling

Microsoft Office

Attention to detail

Time management

Multitasking

Communication skills

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Benefits Start Day 1 for Full-Time Colleagues - No Waiting Period!For more information about our benefits, see below!We are proud to be a member of the Rentokil family of companies, the global leader in Pest Control and other services across more than 90 countries. We pride ourselves on being a trusted partner to many of the world's leading brands and serve consumer and business customers across multiple industries. We are extremely proud of our legacy of excellence and constantly work to fulfill our mission to "protect people, enhance lives, and preserve the planet."Position OverviewProvides general facilities administration support for assigned region/branch locations or warehouse which may include data entry, collections, route optimization and problem solving. Ensures all receivables are applied properly to open invoices in a timely manner to avoid impact to profitability. May confirm customer appointments, update schedules with new customer information and provide team members with daily appointments/routes. May assistant with new hire paperwork, orientation, and training.Job ResponsibilitiesPrepares physical bank deposits and posts all collected monies to customer accounts.Performs data entry of new sales agreements and conversions of existing sales agreements.Maintains customer files, both paper and electronic.Processes open Accounts Payable using applicable system(s).Performs manual work order completions.Performs outbound collection calls to unpaid new business and rejected payments.Analyzes current-month technician work schedules for optimization opportunities.Provides miscellaneous clerical support (i.e., filing, supply ordering, state/regulatory reporting).Reconciles all bank deposit and finance transactions to a point of zero variance.Responds to all open customer follow-up requests and provides proper resolution.Job RequirementsHigh School Diploma or General Education Degree (GED); or three to six months related experience and/or training; or equivalent combination of education and experience/li>Skill in written and verbal communicationsSkill in attending to detailSkill in maintaining the integrity of administrative transactions Personal time management and organizational skillsSkill in being flexible with work prioritiesSkill in multi-tasking General working knowledge of the business unit products and servicesSkill at navigating Mission to perform appropriate customer account updatesKnowledge of Variant scheduling and ability to read and follow automated scheduling requirementsSkill with Microsoft Office applications (Word, Excel, Outlook, PowerPoint)Physical Demands and Working ConditionsThe physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Incumbent must be prepared to:Move up to 10 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.Sitting for long periods of time while using office equipment such as computers, phones and etc.Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment.Express or exchange ideas with others through the use of spoken word, quickly, accurately, and at an easily audible volume, and receive detailed information through oral communication at usual speaking levels without correction, and/or make fine discriminations in the nature of sounds in the environment.Incumbent is required to have:Close visual acuity to perform detail oriented activities at distances close to the eyes, as well as visual acuity to perform activities at or within arm’s reach with skill, control, and accuracy, such as preparing and analyzing data, viewing computer screen and expansive reading.Incumbent will be subject to:Inside working conditions: The change of building environment such as with or without air conditioning and heating.Why Choose Us?A career with the Rentokil family of companies can be a professional trajectory filled with opportunity. We pride ourselves on being a world-class team that rewards high performance, and we love to promote from within. We offer competitive pay and many of our roles offer performance incentives.Below you'll find information about some of what we have to offer. All Full-Time Colleagues qualify for the following and Part-Time Colleagues qualify for most benefits after they meet certain criteria.Click here to read more about our Total Rewards Program which includes:Professional and Personal GrowthMultiple avenues to grow your careerTraining and development programs availableTuition Reimbursement benefits (for FT Colleagues)Health and WellnessHealth benefits including Medical, Dental, Vision, Disability, and Life Insurance plus much moreFull-time colleagues are eligible to begin enrollment immediately upon hire with benefits starting on day 1Savings and Retirement401(k) retirement plan with company-matching contributionsWork-Life BalanceVacation days & sick daysCompany-paid holidays & floating holidaysA company mindset that prioritizes health, safety, and flexibilityWe are looking for individuals who want to make a difference where our customers live and work. Is that you?This company is a Drug Free workplace.Rentokil is committed to complying with all Federal, State, and local laws related to the employment of qualified individuals with disabilities.California residents click here to review your privacy rights.It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.By applying to this job, you agree to receive initial texts from systems used on behalf of Rentokil North America, Inc., possibly including Workday, Loop, and HireVue. These systems utilize text messages to communicate with you throughout the application, interview, and pre-hire processes. You can set your communication preferences or opt out of text messages from each system at any time following the initial message. Message and data rates may apply.