Office Admin

ADP, Inc.; Tucson (AZ); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Competitive salary

Bonuses based on performance

Health, dental, and vision insurance

401(k) plan with company match

Professional development

Job summary

Alta E&I in Tucson, AZ is seeking a Tucson Survey Administrative Associate to support operational reporting, data management, project administration, and departmental coordination. You will assist engineers and project managers, track invoices, and manage calendars.

The role emphasizes accuracy, confidentiality, and effective communication, with opportunities to grow within civil engineering and environmental services.

Qualifications

• High school diploma or equivalent; an associate degree or higher is preferred.
• Experience as an administrative assistant or in a related role.
• Proficiency with Microsoft Excel for data entry, spreadsheets, and simple reports.
• Familiarity with email, electronic filing, and standard office software.
• Strong organization, multitasking, and communication skills.
• Ability to work both independently and in a team; civil/engineering exposure is a plus.

Responsibilities

• Greet visitors and manage calls and emails professionally.
• Maintain office supplies and anticipate needs.
• Organize meetings and coordinate events.
• Prepare and edit correspondence, reports, and presentations.
• Manage documents, both physical and electronic, with confidentiality.
• Assist in preparing project proposals, contracts, and engineering docs.
• Prepare invoices and track payments; manage client portals.
• Coordinate with departments to gather and share information.
• Help generate reports and summaries; assist with performance reviews.
• Provide calendar management, travel arrangements, and scheduling.

Skills

Organizational skills

Multitasking

Communication

Teamwork

Attention to detail

Education

High school diploma

Associate degree or higher preferred

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

Job description

250 employees across the state. We’re 100% Arizona owned and managed, which means you’ll never feel like a number here. Our team delivers a full spectrum of services - civil engineering, surveying, geotechnical and materials testing, environmental, and EHS - giving you exposure to many paths and projects.

Alta is big enough to offer opportunities, and advanced technology - yet small enough that you’ll know your team, see your impact, and have leadership that knows you.

We’re proud to be a trusted partner to some of the nation’s largest corporations, developers, and public agencies - helping to build the future, while also protecting it through environmental stewardship and sustainable solutions.

General Summary:

The Tucson Survey Administrative Associate focuses on operational reporting, data management, project administration, and departmental coordination. The role provides critical support to operational leaders by maintaining accurate business data and ensuring administrative processes are executed effectively.

Primary Duties and Responsibilities:

• Greet visitors, answer and direct phone calls, and respond to emails in a professional manner.
• Maintain office supplies inventory, anticipate needs, and place orders as necessary.
• Assist in organizing meetings, conferences, and other office events.
• Prepare and edit correspondence, reports, and presentations.
• Manage and maintain documents, both physical and electronic, ensuring accuracy and confidentiality.
• Assist in preparing project proposals, contracts, and other engineering documents.
• Prepares invoices and assists in resolving issues or answering questions.
• Maintains multiple third-party client invoicing portals.
• Track AR (Accounts Receivable) and make phone calls to check status of payments.
• Post and reconcile payments (cash/checks/credit cards), ensuring accurate and timely record keeping.
• Provide administrative support to engineers and project managers, including scheduling appointments, making travel arrangements, and managing calendars.
• Coordinate with various departments to gather and disseminate information.
• Assist in generating reports and summaries as required.
• Coordinate performance review documentation
• Support system administration and technology deployment

Job Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty proficiently. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or equivalent: associate’s degree or higher preferred
• Proven experience as an administrative assistant or in a related role.
• Ability to use Microsoft Excel to enter and organize data, maintain spreadsheets, perform basic calculations, and generate simple reports.
• Comfortable using email, electronic filing systems, and other computer-based applications to manage documents, track information, and complete daily administrative tasks.
• Basic computer proficiency, including working knowledge of Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint) and standard office equipment.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent communication skills, both written and verbal
• Ability to work effectively in a team and independently.
• Prior experience in a civil engineering or construction-related field a plus.

Why Alta?

See your impact.

How many people can drive by a highway, school, or major company and say, “I helped build that?”

At Alta, every employee can. The work we do is visible in the infrastructure communities rely on every day.

We’re passionate about developing people. Many of our leaders began their journey in entry level positions, and worked their way up into management. We invest in you from day one with hands-on training, paid certifications, and mentorship to help you progress in your career.

Working at Alta means:

• Career mobility: clear paths to grow into leadership roles.
• Multi-disciplinary exposure: civil, survey, geotechnical, materials testing, environmental, EHS, etc.
• Investment in you: paid certifications and ongoing training.
• Culture of belonging: supportive teams where your work is recognized.
• Impact you can see: the chance to contribute to projects that define communities.
• Competitive salary and performance-based bonuses.
• Comprehensive health, dental, and vision insurance.
• 401(k) plan with company match.
• Opportunities for professional development and career advancement.
• Flexible work environment.

EQUAL EMPLOYMENT OPPORTUNITY POLICY STATEMENT. It is the policy of Alta E&I not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status.