OEM Specialist

Saline County; Benton (AR); On-site; USD 42,000 - 64,000; Full time

Job summary

Saline County’s OEM Specialist supports all functions of the Office of Emergency Management. Under the Deputy Director, this role blends office administration with field emergency management, preparing plans, coordinating resources, and assisting with EOC operations during incidents.

The position requires handling payroll and personnel records, budgeting support, grant documentation, training coordination, and public safety communications.

Responsibilities

• Administrative Responsibilities (~50%)
• Office Management: Manage daily office operations, answer telephones, and handle public inquiries.
• Payroll & Personnel Support: Process payroll and maintain employee leave records, compensatory time tracking, and personnel files.
• Financial Administration: Process invoices, track expenditures, and assist with annual budgeting.
• Compliance & Documentation: Maintain required documentation for grants and FEMA etc.
• Emergency Management Responsibilities (~50%)
• Preparedness: Assist across all emergency management phases, maintain emergency plans, update resource databases and conduct exercises.
• Response: Staff the Emergency Operations Center (EOC) during emergencies and coordinate resource requests, etc.
• Recovery & Mitigation: Support disaster documentation and grant applications.
• Operational & Field Responsibilities: Maintain readiness and assist county agencies during incidents including HazMat, SAR, EMS, and equipment management.

Job description

2026 Saline County

OEM Specialist

Job Description

Exempt: No

Department: Office of Emergency Management

Reports To: Office of Emergency Management Deputy Director

Location: 102 South Main Level B, Benton, AR 72015

Safety Sensitive: This position is designated as safety sensitive and is subject to pre-employment, reasonable suspicion and random drug and alcohol screening.

GENERAL DESCRIPTION OF POSITION

Under the supervision of the Deputy Director of Emergency Management, the OEM Specialist performs professional, technical, administrative, and operational work supporting all functions of the Saline County Office of Emergency Management. The position is responsible for managing the daily administrative functions of the office while assisting with emergency planning, disaster response, resource coordination, training, special operations, and Emergency Operations Center (EOC) activities.

The OEM Specialist serves as the primary office administrator while also functioning as an operational emergency management professional capable of responding to incidents, coordinating resources, supporting emergency operations, and assisting partner agencies throughout Saline County.

Unlike a traditional clerical position, the OEM Specialist is expected to operate in both office and field environments and support all phases of emergency management. This position is designated as a safety sensitive position as defined by Act 593 of 2017. An essential function is the ability to work in a constant state of alertness and in a safe manner.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Administrative Responsibilities (~50%)

Office Management:

• Manage daily office operations, answer telephones, and handle public inquiries.
• Maintain calendars, scheduling, electronic/paper filing systems, and coordinate office supplies and purchasing.
• Prepare correspondence, meeting agendas, minutes, and administrative reports.

Payroll & Personnel Support:

• Process payroll and maintain employee leave records, compensatory time tracking, and personnel files.
• Maintain employee certifications, training records, and travel documentation.
• Maintain confidential personnel records.

Financial Administration:

• Process invoices, track expenditures, and assist with annual budgeting.
• Maintain purchasing and inventory records.
• Assist with grant documentation and FEMA reimbursement tracking.

Compliance & Documentation:

• Maintain required documentation for the Arkansas Division of Emergency Management (ADEM), FEMA, Homeland Security grants, Emergency Management Performance Grant (EMPG), Hazard Mitigation Assistance Grants, Public Assistance documentation, and county record retention requirements.

2. Emergency Management Responsibilities (~50%)

Preparedness:

• Assist the Director and Deputy Director across all emergency management phases.
• Maintain emergency plans, update resource databases, maintain emergency contact lists, and conduct exercises.
• Coordinate training, prepare situation reports, and coordinate public education programs.

Response:

• Staff the Emergency Operations Center (EOC) during emergencies.
• Coordinate incoming resource requests, track personnel and equipment, maintain incident documentation, and manage WebEOC entries.
• Deploy to emergency scenes, assist with damage assessments, coordinate shelter support, and assist with Incident Action Plan (IAP) documentation.
• Respond to after hours call on a on-call rotation to be determined by the Director.

Recovery & Mitigation:

• Support disaster documentation, damage assessment, FEMA Public Assistance, and recovery coordination.
• Collect hazard data and assist with mitigation planning and grant applications.

3. Operational & Field Responsibilities

Maintain operational readiness and assist county agencies during emergency incidents, including:

• Hazardous Materials (HazMat) incidents
• Search and Rescue (SAR) operations
• Emergency communications and Mobile Command operations
• Incident logistics, resource tracking, and disaster deployments
• Emergency equipment management

Safely operate county emergency management vehicles, trailers