ODMS/Administrative Coordinator

G-TECH Services LLC; Freeport (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

G-TECH Services LLC is seeking an Administrative Coordinator / Office Coordinator to support the Packaging Technical Service & Development team in Freeport, TX. The role combines reception, admin, document control, procurement support, and facilities coordination to keep operations running smoothly.

Schedule is Monday–Friday, 7:00 AM–3:00 PM or 8:00 AM–4:00 PM, with front desk duties, visitor coordination, and onboarding documentation.

Qualifications

• 1–2 years of administrative, office coordination, or office support experience.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, including Excel and Outlook.
• Ability to work independently in a fast-paced environment.
• Professional customer service and receptionist skills.

Responsibilities

• Provide day-to-day administrative support to facility leadership and technical teams.
• Serve as the front desk receptionist by greeting visitors, customers, and contractors in a professional manner.
• Coordinate visitor check-in, issue badges, and assist with customer and site visits.
• Maintain and organize departmental documents using SharePoint and other digital tools.
• Support document control, compliance tracking, and safety record management.
• Assist with employee onboarding documentation and training record tracking.
• Coordinate meetings, departmental activities, and organizational projects.
• Process purchase orders and order office or laboratory supplies using SAP and procurement systems.
• Coordinate facility maintenance requests, office moves, mail services, shipping, printers, and other office operations.
• Maintain accurate records and ensure documentation is current and organized.

Skills

Administrative support

Organizational skills

Communication skills

Microsoft Office (Excel, Outlook)

Independent work

Customer service

Tools

SAP

SharePoint

Document management systems

Job description

Job Title: Administrative Coordinator / Office Coordinator (Reception & Operations Support)

Location: Freeport, TX

Schedule: Monday-Friday | 7:00 AM-3:00 PM or 8:00 AM-4:00 PM

About the Role

We are seeking a highly organized and customer-focused Administrative Coordinator to support a fast-paced Packaging Technical Service & Development (TS&D) team. This position combines administrative support, front desk reception, document management, visitor coordination, procurement support, and facilities coordination to help maintain a safe, organized, and efficient work environment.

This is an excellent opportunity for someone who enjoys wearing multiple hats, working with technical teams, and serving as a key point of contact for employees, customers, and visitors.

Key Responsibilities

• Provide day-to-day administrative support to facility leadership and technical teams.
• Serve as the front desk receptionist by greeting visitors, customers, and contractors in a professional manner.
• Coordinate visitor check-in, issue badges, and assist with customer and site visits.
• Maintain and organize departmental documents using SharePoint and other digital tools.
• Support document control, compliance tracking, and safety record management.
• Assist with employee onboarding documentation and training record tracking.
• Coordinate meetings, departmental activities, and organizational projects.
• Process purchase orders and order office or laboratory supplies using SAP and procurement systems.
• Coordinate facility maintenance requests, office moves, mail services, shipping, printers, and other office operations.
• Maintain accurate records and ensure documentation is current and organized.

Required Qualifications

• 1–2 years of administrative, office coordination, or office support experience.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, including Excel and Outlook.
• Ability to work independently in a fast-paced environment.
• Professional customer service and receptionist skills.

Preferred Qualifications

• Experience with SAP, purchase orders, or procurement processes.
• SharePoint or document management experience.
• Experience supporting compliance, quality, or safety documentation.
• Previous experience in a manufacturing, engineering, laboratory, or industrial environment.

Ideal Candidate

We're looking for someone who is proactive, detail-oriented, and enjoys supporting multiple teams while keeping daily operations running smoothly. The ideal candidate is comfortable balancing administrative responsibilities, visitor coordination, document management, and office operations in a collaborative environment.

GTech is an equal opportunity employer and is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, status as a parent, disability, age, veteran status, or other characteristics as defined by federal, state or local laws.