OCRIM Training and Exercise Manager (Administrative Officer 3)

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 60,000 - 90,000; Full time

Job summary

An established industry player is seeking a Training and Exercise Manager to lead the development and facilitation of training programs. This role is pivotal in ensuring staff are well-versed in continuity and records management regulations. You will have the chance to collaborate with various agencies and develop exercises that enhance operational readiness. The position offers a dynamic work environment where your organizational skills and communication expertise will shine. If you are passionate about training and emergency management, this opportunity is perfect for you.

Benefits

Telework Opportunities

Flexible Work Hours

Professional Development

Diverse Workforce

Veterans Preference

Qualifications

• Experience in training and exercise-related functions, especially in emergency management.
• Ability to organize and facilitate training programs for staff.

Responsibilities

• Oversee development of HSEEP-compliant exercises and document after-action reports.
• Collaborate with agencies to provide technical assistance and educate staff.

Skills

Training and Exercise Management

Communication Skills

Organization

Emergency Management

Continuity Planning

Education

Bachelor's Degree

Tools

FEMA Training Courses

Job description

Do you have experience designing and facilitating training and exercise programs for staff? If so, consider joining the Office of Administration (OA), Office of Continuity and Records Information Management (OCRIM) as a Training and Exercise Manager. This role allows you to utilize your background to organize training programs, ensuring employees have a thorough understanding of regulations and policies to support the continuity and enterprise records management programs. If you have strong communication skills and a knack for organization, we highly encourage you to apply today!

As a Training and Exercise Manager, you will be responsible for overseeing development of Homeland Security Exercise Evaluation Program (HSEEP)-compliant exercises including documenting after-action reports and initiating continuous improvement efforts. You will have the opportunity to work closely with the Enterprise Records and Information Manager to develop specific training and maintain the Commonwealth’s General Records Retention and Disposition schedules. Work involves collaborating with agencies, field offices, and third parties to provide technical assistance and educate staff regarding the rules, regulations, and policies pertaining to the creation, maintenance, storage, scheduling, transfer, retention, and disposition of all records. Within this role, you will work with designated Continuity of Operations (COOP) Managers, to evaluate their unique operations and determine how to meet their needs by developing plans, gathering data, and preparing exercises regarding the use, maintenance, and storage of plans and tools. Additional responsibilities include:

• Instructing FEMA continuity courses
• Assisting with maintaining the Capitol Complex Emergency Evacuation Plan
• Serving as an alternate Agency Representative to the Pennsylvania Emergency Management Agency (PEMA) and the Commonwealth Response Coordination Center (CRCC)
• Assisting with the enterprise-wide Directives Management System program and Sunshine Act Public Meeting Notices online system
• Assisting with general office management duties
• Serving as the backup Agency COOP Manager

Interested in learning more? Additional details regarding this position can be found in theposition description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 9:00 AM to 5:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework:You may have the opportunity to work from home (telework) part-time, up to 2 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as an Administrative Officer 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Four years of experience in progressively responsible and varied office management of staff work in public or private organization, including experience in personnel management budgeting or procurement; and such training as may have been gained through graduation from a four-year college or university; or
• Any equivalent combination of experience and training.

Additional Requirements:

• You must have experience with training and exercise-related functions, especially with a focus on continuity and/or emergency management.
• You must have experience with the Homeland Security Exercise Evaluation Program (HSEEP) - completion of E/K/L-146: Homeland Security Exercise Evaluation Program course.
• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Completion of FEMA IS-100, IS-200, IS-700, IS-800, and IS-2200

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date.Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go towww.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us [e-mail].

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.