OCJ - Court Specialist

Circuit Court of Cook County, Illinois; Illinois; On-site; USD 52,000 - 64,000; Full time

Job summary

Circuit Court of Cook County seeks a Court Specialist to support court operations in Illinois. The role reports to the Chief Judge, administrator, and supervisor, and requires compliance with court rules and regulations while managing transcripts and recording equipment.

Qualified candidates have 3+ years of clerical experience, an AOIC Court Specialist certification within six months, and strong PC, transcription, and communication skills.

Qualifications

• Three years of clerical/office experience required.
• Associate’s degree may substitute for up to two years of experience.
• Completion of AOIC Court Specialist certification within six months of employment is required.

Responsibilities

• Maintain monthly transcripts on order and file original reports as directed.
• Prepare transcripts in a timely manner.
• Monitor AOIC approved audio/video recording systems and log cases/events.
• Keep a log of all cases and event times.
• Operate personal computer and office software.
• Maintain confidentiality and impartiality in the courtroom.

Skills

Computer skills

Transcription ability

Office procedures

Deadline oriented

Written communication

Verbal communication

Team player

Flexibility

Education

Associate degree acceptable

Court Specialist cert program within 6 months

Tools

Word processing

Spreadsheets

Databases

Job description

COURT REPORTING SERVICES

STATE OF ILLINOIS

CIRCUIT COURT OF COOK COUNTY

JOB TITLE: COURT SPECIALIST

UNION: IBEW LOCAL 134

SALARY: $58,208.96

ESSENTIAL FUNCTIONS

• Responsible to the Chief Judge, administrator and the supervisor.
• Must comply with all applicable statutes, administrative orders, court rules and all regulations promulgated by the Chief Judges and any amendments thereof.
• Keeps a monthly report of all transcripts on order and files the original report as directed by the Chief Judge.
• Prepares all transcripts in a timely manner.
• Monitors court proceedings with AOIC approved audio and/or video electronic recording systems, keeps a log of all cases and event times.
• Operates personal computer (i.e. word processing, spread sheet or database applications).
• Follows proper courtroom etiquette, including, but not limited to, confidentiality, impartiality to parties, and appropriate demeanor and dress as specified by the regulations and local rules.
• Performs other duties as assigned.

EXPERIENCE, EDUCATION AND TRAINING REQUIREMENTS

Three (3) years of clerical or office experience required. Education, training or an associate’s degree may be substituted for up to two (2) years of experience.

Completion of the Administrative Office of the Illinois Courts’ Court Specialist certification program within six (6) months of employment is required.

SELECTION FACTORS

Knowledge and Skills

• Knowledge and skill in the use of personal computer and applications (i.e. word processing, spread sheet or database).
• Ability to verify working order of electronic recording and transcription equipment and perform routine, simple maintenance, if applicable.
• Working knowledge of office procedures, composition, records management and office communications.
• Ability to organize work effectively and meet required deadlines and schedules.
• Ability to communicate effectively, verbally and in writing.
• Ability to review documents for proper form, content and agreement with policies.
• Ability to accurately transcribe from electronic recordings and stenographic notes, when applicable.
• Associates with employees and the public in a pleasant, courteous and helpful manner.
• Ability to be flexible and productively respond to change.

Physical Requirements

• Ability to retrieve files.
• Ability to sit for extended time periods.
• Normal office working environment requiring telephone usage and ability to process written documents.

This position requires a pre-employment criminal background check. Applicants are advised that as a Drug Free Workplace, use of medical or recreational marijuana is prohibited and will disqualify a candidate from employment.

All offers of employment are contingent upon successful completion of all required screening criteria.

Information concerning the benefits for this position can be found at SERS of Illinois

EQUAL OPPORTUNITY EMPLOYER

It is the policy of the Official Court Reporters to provide equal opportunity in employment to all employees and applicants for employment. No person is to be discriminated against in employment because of race, religion, color, sex, age, national origin, disability, or sexual orientation.

Revised: September, 2024