Ocean Export Coordinator (Pharma) - Chicago, IL

CMA CGM; Chicago (IL); On-site; USD 35,000 - 55,000; Full time

Job summary

Join a dynamic and innovative global logistics company that values imagination and boldness. As part of our team, you will engage in a variety of essential tasks, including shipment creation and management, while ensuring timely communication with customers. This role offers an exceptional work environment that fosters personal growth and innovation. If you are detail-oriented and thrive in a fast-paced setting, this is your chance to contribute to shaping the future of logistics. Embrace the opportunity to grow with us and make a significant impact in the industry.

Benefits

Health Plans

Dental Coverage

Vision Coverage

Company Paid Life Insurance

401(k) with Company Match

Flexible Paid Time Off

Tuition Reimbursement

Qualifications

• High school diploma or GED required; related experience preferred.
• Ability to read, write, and comprehend simple instructions.

Responsibilities

• Create and manage shipments, ensuring all details are accurate.
• Communicate with customers regarding shipment status and updates.
• Follow up on documentation and approvals for shipments.

Skills

Communication Skills

Organizational Skills

Attention to Detail

Time Management

Education

High School Diploma or GED

Tools

CW1

TIVE

Job description

CEVA Logistics provides global supply chain solutions to connect people, products and providers all around the world. Present in 170 countries and with more than 110,000 employees spread over 1,500 sites, we are well on our way to achieving our vision: to be a Top 5 global 3PL.

We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport. That is why CEVA Logistics offers a dynamic and exceptional work environment that fosters personal growth, innovation, and continuous improvement.

DARE TO GROW! Join CEVA Logistics, and you will be part of a team that values imagination, encourages boldness and exemplarity, and is committed to excellence in everything we do. Join us in our mission to shape the future of global logistics as we become a global leader in the logistics industry. As we continue growing at a fast pace, will you “Dare to Grow” with us?

What are you going to do?

• TOM shipment creation & enrichment (CSL creates orders in LINK so we can’t use TOM templates)
• Booking request via CW1
• Receive, review and eDoc BC from SSL
• Autorate sell rates and input expected costs
• Suggest loading date and time to Customer; get their confirmation for load date & time via email
• Update spreadsheet for CSL CT with loading date, shipment number, booking number, vessel name, ETD & ETA
• Create inland B/L and send to loading location
• Create TB and use as part of dispatch to trucker; confirm receipt
• Request empty reefer equipment via email 3 business days prior to pulling of the empty; confirm SSL actions request
• Follow-up to ensure empty is pulled on day required
• Confirm loading happens as scheduled
• Follow-up to ensure receipt of pictures of loaded container number and container seal; add to eDocs & enter in CW1
• Receive ITN via email; enter in eDocs & CW1
• Receive export documents; add to eDocs and enrich CW1 file
• Receive TIVE details via email; add to eDocs
• Create “shipment” in TIVE system, creating door to port, port to port and port to door legs of transport
• Copy link to TIVE shipment specific tracking and add to Internal Work Notes in CW1
• Share link with CSL and/or CSL CT
• Complete cumbersome (time consuming and not part of a usual pharma export ocean shipment) COO in CW1
• Send VGM and Shipping Instructions
• Send email pre-alert with sailing details, container number, booking number, etc., (established format with a lot of details) to the SSL contacts at the port of departure
• Follow-up to obtain MBL draft
• Email drafts (HBL, MBL, COO) to CSL CT so they can send to CSL contacts to get approval
• Follow-up to obtain freight invoice from SSL; add to eDocs and enrich CW1 Consol
• Follow-up to obtain container detention invoice from SSL; add to eDocs and enrich CW1 Consol and Shipment Billing tab
• Follow-up to get approval of drafts; add email confirmation to eDocs
• Print and prepare COO (stamps, signatures, etc.)
• Send COO via FedEx to consignee
• Accrue FedEx charges in CW1; add tracking details to Internal Work Notes in CW1
• Invoice shipment
• Track to confirm departure; update Customer if there are any significant delays
• Follow-up to obtain unrated copy of MBL; added to eDocs
• Send “pre-alert” via CW1 once final MBL is added to eDocs
• Track shipment to confirm discharged at final destination port

What are we looking for?

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

CEVA operates in a multicultural, global environment and is a richly diverse organization operating seamlessly as one company. We aim to attract, motivate and retain the best people in our industry, whatever their background. We share the same passion to deliver world-class solutions to our customers. We have the best supply chain professionals in the industry and develop this talent in an inspiring work environment.

CEVA Logistics is proud to be an equal opportunity workplace and an affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other characteristic. We are an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.

Please note: Legitimate CEVA Logistics recruitment processes include communication with candidates through recognized professional networks, such as LinkedIn or via an official company email address: [e-mail]. We recommend that you do not respond to unsolicited business propositions and/or offers from people with whom you are unfamiliar.

Information provided is true and accurate. False statements or information will result in the application being voided.

Outstanding benefits for employee and family including multiple health plans (company contribution to health savings account), prescription, dental and vision coverage.
Company paid life insurance, accident insurance, short- and long-term disability coverage and employee assistance plan.
Voluntary benefits including additional life insurance, AD&D coverage, buy-up short- and long-term disability, critical illness, identity theft & legal plan.
401(k) with company match.
Flexible Paid Time Off programs including company paid holidays.
Tuition reimbursement program.