Occupancy Planner

Cushman & Wakefield; San Jose (CA); On-site; USD 106,000 - 125,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Flexible spending accounts

Health savings accounts

Retirement savings plans

Life insurance

Disability insurance

Paid time off

Job summary

Cushman & Wakefield is seeking an Occupancy Planner to work with the space planning team and GRE Strategy on tactical planning initiatives across the client’s global space portfolio. The role requires strong analytical abilities, solid communication, and a track record in space and occupancy planning.

Key duties include directing spatial activities, preparing operational reports, coordinating with account leadership, and ensuring standards across tools and outputs.

Qualifications

• Associate degree or equivalent combination of education, training and experience.
• Zero to four years’ experience in a corporate real estate environment.
• Proficient in MS Office Suite software applications.
• Excellent customer service and interpersonal relationship skills.
• Able to build strong relationships with internal and external partners to deliver effective services.
• Strong oral, written and presentation skills.

Responsibilities

• Direct the overall planning and development of new spatial activities and the activities of current projects and programs within assigned Region and sites.
• Work closely with peers on the account leadership team, other service lines, and client representatives regarding staffing, future projects, and client relationships.
• Prepare operational presentations and reports illustrating space pipeline, progress, challenges, opportunities, and recommendations.
• Conduct meetings with clients, Space Team members and cross functional account members for inform, consult, request action, and seek approval with internal and client stakeholders.
• Ensure compliance with core program standards – all C&W tools, processes, templates, and outputs standardized and customized to the client.
• Collaborate with IFM, PDS, and client GRE leadership for alignment and day-to-day operations.
• Make recommendations to enhance operational efficiency and service delivery. Direct development of program tools and deliverables, which accomplish recommended solutions.
• Provide effective space planning solutions and move management delivery for all project types (expansions, relocations, consolidations, refreshes).
• Direct the development of planning proposals, site assessment for space efficiencies, utilization metrics, and supply and demand studies.
• Direct and delivery of project activities, including relations, restacks, renovations, and consolidations.
• Establish goals and objectives with timetables for the organizational unit and sub-units supervised.

Skills

Customer service

Interpersonal skills

Oral & written communication

Presentation skills

Education

Associate degree or equivalent

Tools

MS Office Suite

Job description

Job Title

Occupancy Planner

Job Description Summary

The Occupancy Planner will collaborate closely with the space planning team and GRE Strategy to support tactical planning initiatives. This role involves delivery of top-tier Space and Occupancy Planning services, effectively managing the supply, capacity, and demand of the client’s global space portfolio. The ideal candidate will possess strong analytical skills, excellent communication abilities, and a proven track record in space and occupancy planning.

Job Description

Principle Responsibilities

• Direct the overall planning and development of new spatial activities and the activities of current projects and programs within assigned Region and sites.
• Work closely with peers on the account leadership team, other service lines, and client representatives regarding proper staffing, future projects, and maintaining proper client relationships.
• Prepare operational presentations and reports illustrating space pipeline, progress, challenges, opportunities, and recommendations.
• Conduct meetings with clients, Space Team members and cross functional account members for inform, consult, request action, and seek approval with internal and client stakeholders.
• Ensure compliance with core program standards – all C&W tools, processes, templates, and outputs standardized and customized to the client.
• Demonstrate proactive solutioning through root cause analysis, solution development, evaluation of options, and alternatives and recommendation of the best course of action for projects, processes, and overall program operations.
• Collaborate with IFM, PDS, and client GRE leadership for alignment and day-to-day operations. Recommend adjustments to processes when misalignment is identified.
• Make recommendations to enhance operational efficiency and service delivery. Direct development of program tools and deliverables, which accomplish recommended solutions.
• Provide effective space planning solutions and move management delivery for all project types (expansions, relocations, consolidations, refreshes); client relationship management; vendor relationship management, talent management; and resource utilization.
• Direct the development of planning proposals, site assessment for space efficiencies, utilization metrics, and supply and demand studies.
• Direct and delivery of project activities, including relations, restacks, renovations, and consolidations.
• Establish goals and objectives with timetables for the organizational unit and sub-units supervised.
• Oversee personnel and spatial data for the designated region/site, ensuring that drawings and space classifications are accurately reflected in the tool.

Requirements

• Associate degree or equivalent combination of education, training and experience in project or technology coordination preferred with strong knowledge of move process and furniture systems or facility management experience.
• Zero to Four years’ experience in a corporate real estate environment.
• Proficient in MS Office Suite software applications
• Excellent customer service and interpersonal relationship skills
• Able to build strong relationships with internal and external partners to deliver effective services.
• Strong oral, written and presentation skills.
• Assumes ownership of requests in order to ensure successful completion.
• Strong attention to detail and quality with ability to handle concurrent projects with minimal supervision and direction.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $ 106,250.00 - $125,000.00

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [e-mail]. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”