Occupancy Planner

Cushman & Wakefield; Louisville (KY); On-site; USD 68,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Retirement plan

Job summary

Cushman & Wakefield is seeking an Occupancy Planner to manage a regional portfolio of occupancy planning projects and workplace initiatives. The role collaborates with the Occupancy Planning Lead and team to deliver planning solutions, test fits, and stack plans for the client portfolio.

The ideal candidate has 4+ years in occupancy or workplace planning, strong data analysis skills, and experience presenting insights to clients. East Coast remote eligibility is noted for the right candidate.

Qualifications

• Bachelor's degree in design, real estate, or related field is required.
• 4+ years in occupancy planning/workplace planning within corporate real estate or facilities management.
• Experience developing test fits, layouts, and space utilization recommendations.
• Experience presenting planning insights to clients and stakeholders.

Responsibilities

• Manage a regional portfolio of occupancy planning projects and workplace initiatives.
• Serve as the primary occupancy planning contact for stakeholders in the region.
• Develop block plans, stack plans, test fits, and space planning solutions.
• Create and maintain current and forecasted stack plans and utilization data.
• Monitor space utilization against plans and occupancy targets.
• Present planning recommendations and portfolio insights to clients and stakeholders.
• Coordinate with project managers and cross-functional teams to deliver results.
• Support change and move management related to workplace changes and evolving workstyles.

Skills

Data analysis

Stakeholder management

Presentation skills

Attention to detail

Independent work

Education

Bachelor's degree in Architecture, Interior Design, Corporate Real Estate, Facilities Management, Project Management, Construction Management, or related field

Tools

CAFM/IWMS

SerraView

AutoCAD

Revit

Bluebeam

Excel

PowerPoint

Job description

The Occupancy Planner supports the management of space supply, capacity, and demand across the client\u2019s portfolio. Working closely with stakeholders, the Occupancy Planning Lead, and the broader Occupancy Planning team, this role is responsible for managing and owning their regional portfolio of occupancy planning projects, client relationships, and workplace planning initiatives.

Job Title

Occupancy Planner

Job Description Summary

The Occupancy Planner supports the management of space supply, capacity, and demand across the client\u2019s portfolio. Working closely with stakeholders, the Occupancy Planning Lead, and the broader Occupancy Planning team, this role is responsible for managing and owning their regional portfolio of occupancy planning projects, client relationships, and workplace planning initiatives.

The Occupancy Planner develops workplace planning solutions, test fits, stack plans, and occupancy analyses that support business objectives and real estate strategies. This position combines tactical office space planning with occupancy analysis, stakeholder engagement, and project coordination. The ideal candidate is comfortable developing test fits, working with occupancy and utilization data, presenting recommendations to clients, and serving as the primary occupancy planning partner for stakeholders within their assigned region.

• East Coast remote eligible for the right candidate.

Key Responsibilities

• Manage and own a regional portfolio of occupancy planning projects and workplace initiatives for an assigned client portfolio in collaboration with the OP lead and the broader OP team
• Serve as the primary point of contact for occupancy planning for stakeholders within an assigned region.
• Build and maintain client and site stakeholder relationships, providing ongoing planning support and recommendations.
• Develop block plans, stack plans, test fits, and office space planning solutions with minimal support in the clinical portfolio.
• Create and maintain current and forecasted stack plans.
• Maintain and analyze business and associate demand, supply, occupancy, and utilization data.
• Monitor space utilization against approved plans, workplace standards, and occupancy targets.
• Conduct occupancy and utilization analyses to identify planning opportunities and recommend space solutions.
• Present planning recommendations, utilization analyses, and portfolio insights to clients and stakeholders.
• Translate occupancy and utilization data into clear, actionable recommendations through effective data storytelling.
• Coordinate with Project Managers and cross-functional teams to support successful project delivery.
• Support change and move management efforts related to workplace changes, occupancy initiatives, and evolving workstyles.
• Maintain planning records, reporting, and portfolio data within CAFM/IWMS platforms and the data team.

Education

• Bachelor's degree in Architecture, Interior Design, Corporate Real Estate, Facilities Management, Project Management, Construction Management, or a related field.

Experience

• 4+ years of experience directly with occupancy planning and/or workplace planning within the corporate real estate, space management, or facilities management sectors.
• Experience in office space planning is required with clinical or healthcare planning environment experience a plus.
• Experience developing test fits, workplace layouts, occupancy plans, and space utilization recommendations.
• Experience supporting office space planning, occupancy management, or workplace strategy initiatives.
• Experience managing multiple projects and priorities simultaneously.
• Experience presenting planning recommendations and occupancy insights to clients and stakeholders.

Technical Skills

• Working knowledge of CAFM/IWMS platforms and space management systems; SerraView experience strongly preferred.
• Ability to read and interpret architectural drawings.
• Advanced proficiency in Microsoft Office, particularly Excel and PowerPoint.
• Proficiency in AutoCAD or Revit required; experience with both is a plus.
• Experience with Bluebeam preferred.
• Strong data analysis, data manipulation, and reporting skills including daily use and understanding of pivot tables and formulas

Key Competencies

• Strong analytical and problem-solving abilities.
• Comfortable working with data sets and developing meaningful insights.
• Ability to communicate findings through clear presentations, data storytelling, and recommendations.
• Strong verbal, written, and presentation skills.
• Ability to build effective relationships with clients and internal stakeholders.
• Strong attention to organization, detail and quality.
• Ability to work independently while collaborating effectively within a team environment.
• Takes ownership of an assigned regional portfolio, including occupancy planning projects, stakeholder relationships, and planning deliverables, while partnering with the Occupancy Planning Lead and cross-functional teams to ensure successful outcomes.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $ 68,000.00 - $80,000.00

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [e-mail]. Please refer to the job title and job location when you contact us.

INCO: "Cushman & Wakefield"