Occupancy Planner

Jobtailor; Folsom (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Jobtailor in California is seeking an experienced occupancy planning specialist to track, analyze, and update space data across a designated client portfolio, coordinating with facility management and business units. The role emphasizes data-driven decision making and collaboration in a hybrid work environment.

You will utilize CAFM systems and BI platforms to interpret floor plans, conduct audits, and prepare executive-level presentations for client stakeholders, supporting occupancy planning

Qualifications

• 3–5 years of experience in occupancy planning or space management in a corporate real estate setting.
• Familiarity with workplace strategy concepts and hybrid work environments.
• Strong analytical skills with the ability to interpret complex datasets and floor plans.
• Proficiency in Microsoft Office Suite (Excel, Pivot Tables, XLOOKUP) and PowerPoint.
• Excellent written and verbal communication skills.
• Candidates must be authorized to work in the United States without sponsorship.

Responsibilities

• Track, analyze, and update space data across a designated client portfolio region
• Build and maintain partnerships across business units, stakeholders, and facility management teams
• Serve as a liaison to ensure coordination and collaboration
• Execute monthly reporting, data audits, utilization tracking, space and adjacency requirements gathering, and space layout updates
• Support occupancy planning tasks and solve space challenges through analytical thinking and sound judgment
• Simplify complex spatial data and contribute to project delivery
• Develop PowerPoint presentations consolidating data and floor plans for client stakeholders
• Conduct facility audits and contribute to workplace-efficiency planning strategies
• Interpret and analyze floor plans using space planning tools, CAFM systems, and BI platforms
• Track occupancy utilization metrics and support mobile and collaborative workplace trends
• Coordinate across functions to deliver occupancy planning outcomes

Skills

Occupancy Planning

Space Management

Analytical Skills

Microsoft Excel Proficiency

AutoCAD Experience

Education

High school diploma

Bachelor's degree in Business/Real Estate/Architecture/Interior Design

Tools

CAFM Systems

BI Platforms

Microsoft Excel

AutoCAD

Job description

• Track, analyze, and update space data across a designated client portfolio region


• Build and maintain partnerships across business units, stakeholders, and facility management teams


• Serve as a liaison to ensure coordination and collaboration


• Execute monthly reporting, data audits, utilization tracking, space and adjacency requirements gathering, and space layout updates


• Support occupancy planning tasks and solve space challenges through analytical thinking and sound judgment


• Simplify complex spatial data and contribute to project delivery


• Develop PowerPoint presentations consolidating data and floor plans for client stakeholders


• Conduct facility audits and contribute to workplace-efficiency planning strategies


• Interpret and analyze floor plans using space planning tools, CAFM systems, and BI platforms


• Track occupancy utilization metrics and support mobile and collaborative workplace trends


• Coordinate across functions to deliver occupancy planning outcomes

Requirements

• High school diploma or equivalent


• 3–5 years of experience in occupancy planning, space management, interior office planning, furniture planning/management, move/project management, or related facilities function in a corporate real estate setting


• Familiarity with workplace strategy concepts and hybrid work environments


• Strong analytical skills with the ability to work with complex datasets and interpret floor plans


• Proficiency in Microsoft Office Suite, particularly Excel, including pivot tables, XLOOKUP, and complex formulas, and PowerPoint


• Demonstrated critical thinking skills with an analytical approach to space data analysis


• Strong written and verbal communication skills


• Proactive problem-solving, process improvement, and ability to manage multiple priorities


• Excellent attention to detail and accuracy, particularly with numbers and spatial creativity


• Candidates must be authorized to work in the United States without sponsorship


• Preferred: Bachelor's degree in Business, Real Estate, Architecture, Interior Design, or related field


• Preferred: Experience with AutoCAD, CAFM, and BI systems


• Preferred: Excellent presentation abilities and executive presence


• Preferred: Understanding of occupancy utilization metrics, contemporary office design principles, and emerging workplace trends


• Preferred: Highly collaborative, team-oriented mindset and customer service approach

Core Competencies

Demonstrates expertise in occupancy planning and space management, utilizing strong analytical skills to interpret complex datasets and floor plans. Proficient in Microsoft Office Suite, particularly Excel and PowerPoint, to support data analysis and presentation for client stakeholders.

Highest-signal resume keywords

• Occupancy Planning


• Space Management


• Analytical Skills


• Microsoft Excel Proficiency


• AutoCAD Experience

Hard Skills

• Occupancy Planning


• Space Management


• Interior Office Planning


• Data Analysis


• Floor Plan Interpretation


• Utilization Tracking


• Project Management


• Microsoft Excel


• Microsoft PowerPoint


• CAFM Systems

Soft Skills

• Analytical Thinking


• Critical Thinking


• Proactive Problem-Solving


• Attention to Detail


• Strong Communication Skills

Industry Keywords

• Corporate Real Estate


• Workplace Strategy


• Hybrid Work Environments


• Occupancy Utilization Metrics


• Contemporary Office Design Principles

Tools & Technologies

• CAFM Systems


• BI Platforms


• Microsoft Office Suite


• AutoCAD