OAS Business Management Specialist

State of Louisiana; Baton Rouge (LA); On-site; USD 70,000 - 110,000; Full time

Job summary

State of Louisiana seeks a seasoned business and project management professional to support the Office of Public Health and CFA. You will provide strategic guidance, monitor key contracts, and help shape operational plans with executive-level stakeholders.

You will develop reports, dashboards, and briefings, coordinate across programs, and drive process improvements while managing multiple priorities in a regulated government environment.

Qualifications

• Bachelor’s Degree or Associates degree with 3 years professional experience, or 6 years professional experience in lieu of degree.
• Minimum 4 years professional experience in project management, business management, operations, financial management, program administration, organizational improvement, or a related field.
• Minimum 3 years professional experience in government, military, public health, healthcare, or another highly regulated environment.
• Demonstrated experience independently managing complex projects or business initiatives with multiple stakeholders and deadlines.
• Ability to communicate effectively with staff and leadership at multiple levels and collaborate across units.
• Excellent analytical skills and strong organizational/time management abilities.
• Proficiency in Microsoft Office tools (Outlook, Word, Excel).
• Excellent attention to detail and ability to manage multiple assignments and priorities.

Responsibilities

• Provides high-level strategic support to the Deputy Assistant Secretary for Finance and Administration.
• Serves as primary or associate contract monitor for high-priority contracts.
• Leads development, implementation, and monitoring of CFA business and operational plans.
• Develops executive briefings, status reports, and decision documents.
• Facilitates meetings across program offices and stakeholders with clear agendas and action items.
• Develops dashboards and management tools to monitor performance and trends.
• Supports change management during new systems and process implementations.
• Performs other duties as required.

Skills

Project management

Business management

Operations management

Financial management

Program administration

Organizational improvement

Communication across levels

Time management

Analytical skills

Attention to detail

Education

Bachelor’s Degree

Associates degree or 6 years professional experience in lieu of degree

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

• Serves as a business management and project management resource within the Office of Public Health’s (OPH), Office of Assistant Secretary supporting the Center for Finance and Administration (CFA).
• Provides high-level strategic support to the Deputy Assistant Secretary for Finance and Administration.
• Serves as the primary or associate contract monitor, as designated, for special, high-priority, or executive-level contracts on behalf of the Deputy Assistant Secretary for Finance and Administration.
• Researches and analyzes complex operational, financial, administrative, and organizational issues; develops recommendations and decision materials; coordinates center-wide priorities and executive initiatives; monitors follow-up on key actions; and serves as a central point of coordination to ensure alignment and execution across teams.
• Leads the development, implementation, revisions, and monitoring of CFA business plans, project work plans, operational plans, and performance measures.
• Identifies emerging operational issues and independently researches potential solutions, evaluates alternatives, and presents recommendations to leadership for consideration.
• Conducts business process reviews and operational assessments and develops recommendations to improve workflows, eliminate inefficiencies, and strengthen controls.
• Evaluates organizational outcomes, performance data, and operational information and recommends strategies, policies, procedures, and process improvements to enhance the effectiveness and efficiency of operations.
• Independently manages complex, cross-functional projects and business initiatives. Identifies potential barriers and develops recommendations for resolution or escalation to leadership.
• Works collaboratively with programs, regional offices, finance, budget, contracts, human resources, information technology, and other stakeholders to analyze business needs and coordinate implementation of CFA and OAS initiatives.
• Develops and maintains project and operational tracking mechanisms, dashboards, reports, and other management tools to monitor performance, identify trends, and give timely and actionable information.
• Reviews project deliverables, business requirements, recommendations, reports, and other work products from other staff/teams for accuracy, completeness, and quality before submission.
• Facilitates and leads meetings involving multiple program offices, bureaus, and stakeholders. Establishes agendas, documents decisions and action items, assigns responsibilities, and follows up to ensure timely completion of commitments.
• Develops executive-level briefings, status reports, decision documents, business cases, presentations, and other materials.
• Conducts post-implementation reviews and develops recommendations for sustaining improvements, addressing identified deficiencies, and strengthening future project and business management practices.
• Supports change management activities associated with implementation of new systems, policies, processes, organizational structures, and business practices, including stakeholder communication, implementation planning, and transition activities.
• Performs other duties and special assignments as required.

QUALIFICATIONS

REQUIRED

• Bachelor’s Degree, or Associates degree with 3 years professional experience, or 6 years professional experience in lieu of degree.
• Minimum 4 years professional experience in project management, business management, operations, financial management, program administration, organizational improvement, or a related field.
• Minimum 3 years professional experience in government, military, public health, healthcare, or another highly regulated environment.
• Demonstrated experience independently managing complex projects or business initiatives involving multiple stakeholders, competing priorities, and established deadlines.
• Demonstrated ability to communicate effectively with staff and leadership at multiple organizational levels and work collaboratively across organizational units.
• Excellent analytical skills, effective organizational and time management skills.
• Ability to manage projects, assignments, and competing priorities.
• Proficient in the use of Microsoft Office, including but not limited to Outlook, Word, and Excel
• Excellent attention to detail, follow-through, and ability to independently manage multiple assignments and competing priorities.

DESIRED

• Minimum 5 years professional experience in project management, business management, operations, financial management, program administration, organizational improvement, or a related field.
• Minimum 4 years professional experience in government, military, public health, healthcare, or another highly regulated environment.
• Minimum 2 years professional experience managing financial, budgetary, fiscal, or operational projects, analyzing business processes, identifying operational issues, and/or developing practical recommendations for improvement.
• Minimum 2 years professional experience developing or implementing policies, procedures, business processes, internal controls, or organizational improvement initiatives.
• CAPM, PMP, PgMP, PMI-ACP, PMI-RMP, PMI-SP, OPM3, Lean Six Sigma, or other relevant professional certification.