OAG - Open Records | Administrative Assistant I | 27-0063

State of Texas; Town of Texas (WI); On-site; USD 32,000 - 42,000; Full time

Job summary

The Open Records Division of the State of Texas seeks an Administrative Assistant to support customer service, information dissemination, and filing. This role involves maintaining filing systems and providing general administrative support within a dynamic state agency.

Minimum education is a high school diploma with 1 year of clerical experience; substitutions are allowed for college credit hours. Afternoon shifts and a 9 a.m.–4 p.m. schedule are common expectations.

Qualifications

• Education: Graduation from high school or equivalent.
• Experience: 1 year of full-time experience in clerical or general office work.

Responsibilities

• Provide excellent customer service.
• Disseminate information to the public.
• Maintain filing systems.
• Provide administrative support to the division.

Skills

customer service

multitasking

oral and written communication

decision making

receptive to feedback

team collaboration

typing speed

Professional office environment

Education

High school diploma or equivalent

Bachelor's degree

Public Information Act knowledge

Tools

Microsoft Suite

Job description

The Open Records Division is seeking an Administrative Assistant whose work involves customer service, disseminating information, maintaining filing systems, and administrative support. The OAG is a dynamic state agency with over 4,000 employees throughout the State of Texas. As the State's law firm, the OAG provides exemplary legal representation in diverse areas of law. OAG employees enjoy excellent benefits (https://ers.texas.gov/Benefits-at-a-Glance) along with tremendous opportunities to do important work at a large, dynamic state agency making a positive difference in the lives of Texans.

• Education: Graduation from high school or equivalent Experience: 1 year of full-time experience working in the following (or closely related) fields: clerical or general office. May substitute thirty credit hours from an accredited college or university for the required experience [transcript required for substitution]
• Skill in handling multiple tasks, prioritizing, working under pressure, and meeting deadlines Skill in effective oral and written communication Skill in exercising sound judgment and effective decision making Ability to receive and respond positively to constructive feedback Ability to work cooperatively with others in a professional office environment Ability to provide excellent customer service Ability to work more than 20 hours as needed and in compliance with the FLSA Ability to adhere to consistent work schedule Monday through Friday, between 9 a.m. - 4 p.m. Ability to type 40 wpm Ability to arrange for personal transportation for business-related travel Ability to lift and relocate 30 lbs.
• Education: Bachelor's degree from an accredited college or university Experience: Microsoft Suite Knowledge: Public Information Act Other Language: Ability to proficiently read, write, and speak Spanish