Nursing Unit Secretary / CNA — Care & Admin Support

Island Nursing Rehab Center; Holtsville (NY); On-site; USD 35,000 - 52,000; Full time

Job summary

Island Nursing Rehab Center in Holtsville, NY, a 120-bed not-for-profit facility, seeks a full-time Nursing Unit Secretary/C.N.A. to support daily resident care with clerical and front-desk duties.

The role blends administrative tasks with direct patient interaction to ensure smooth unit operations. The candidate must have a high school diploma or GED, be able to type 30–40 wpm, possess English communication skills, and hold a NYS Certified Nursing Assistant certificate.

Qualifications

• Candidate must be a High School Graduate or GED equivalency.
• Must possess two years’ experience as a Unit Secretary in a similar setting is strongly preferred.
• Must possess current NYS C.N.A. certificate.
• Must possess excellent typing and computer skills.
• Ability to read, write and verbally communicate with proficiency in English.

Responsibilities

• Performs all receptionist and clerical duties.
• Ability to handle heavy phone volume and multi-task in an organized and efficient manner.
• Receive and direct residents/patients, staff, visitors etc. in a pleasant and professional manner.
• Ability to answer routine questions and/or refer to the shift Supervisor/designee for appropriate answers.
• Receive, sort and coordinate the delivery of all mail received by the unit in a timely manner.
• Transmit messages accurately and efficiently.
• Arrange routine resident/patient appointments as requested/document on calendar.
• Confirm all patient appointments. Check for any special preparation required.
• Perform all clerical duties related to maintenance of resident/patient charts and for efficient operation of patient care unit.
• Receives and attaches reports: laboratory slips, physician’s orders etc. (verifying appropriate sign-off signatures(s) prior to filing).
• Thin(s) charts and maintains Medical Records charts as necessary according to established procedure. Filing, alphabetizing and typing all unit correspondence as required.
• Perform duties related to admission, discharge and transfer procedures.
• Prepare resident/patient identification bands per established procedure/replaces identification bands as needed.
• Prepare resident/patient chart, name, room number, heading/labeling all new sheets.
• Label eyeglasses, and/or other resident property as required and indicated.
• Prepares dietary slip(s) and notifies Food & Nutritional Services Department.
• Notifies appropriate departments of admission, discharge, transfer, expiration and condition changes per established procedures.
• Processes discharge chart for medical records.
• Accurately generates all referral forms for PT, OT, X-ray, EKG, etc. in an efficient manner.
• Responsible for calling physicians offices for laboratory/EKG requests.
• Prepares routine unit forms such as weight sheets, vital sign sheets, medication sheets, treatment sheets, I & O sheets and all related forms as indicated by unit and departmental needs.
• Responsible for the requisition office supplies and forms for the nurse’s station to ensure efficient operation of the unit.
• Required to transport residents to and from service areas, e.g., beauty parlor, podiatrist, dentist as requested.
• Coordinates and maintains the physicians “rounds” book. Contacts each physician on a 28 day cycle informing them of schedule of residents due to be seen. Forwards to each physician a copy of the residents they are due to see.
• Arranges transportation for residents/patients to and from scheduled appointments outside of facility.
• Demonstrates knowledge, respect and sensitivity of resident’s rights as identified within the Resident Bill of Rights and facility policy and mission statement. Assures confidentiality of all resident information.
• Place appropriate blank consent forms in the chart.
• Check chart for current lab slip and transmit information to licensed nurse.
• Check chart for completeness before transfer of patient.
• Notify food service regarding diet changes, meal holds, etc.
• Order equipment, supplies and x-rays for special consult exam at the direction of the licensed nurse.
• Notify licensed nurse of consultant appointments.
• Performs all other related duties as required.

Skills

Typing skills

Computer skills

English communication

Education

High School Diploma or GED

Job description

Island Nursing Rehab Center in Holtsville, NY, a 120-bed not-for-profit facility, seeks a full-time Nursing Unit Secretary/C.N.A. to support daily resident care with clerical and front-desk duties.

The role blends administrative tasks with direct patient interaction to ensure smooth unit operations. The candidate must have a high school diploma or GED, be able to type 30–40 wpm, possess English communication skills, and hold a NYS Certified Nursing Assistant certificate.