Nursing Unit Administrative Coordinator

Villa-Maria-Nursing-Ctr-; Town of Florida (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

Villa-Maria Nursing Center is seeking a Unit Secretary to support a licensed nursing unit under supervision. The role includes clerical tasks, greeting residents and families, coordinating DME deliveries, and scheduling transport and appointments as ordered by the Nursing Manager.

The ideal candidate will hold a Florida CNA certification (preferred), CPR, and at least 1 year of experience, with proficient computer skills and fluency in English. Some mobility and lifting are required.

Qualifications

• Active Florida CNA certification preferred.
• CPR certification required.
• Minimum 1 year of relevant experience.
• Proficient with basic computer office software.
• Ability to read, write and understand English.

Responsibilities

• Performs receptionist and clerical duties on the unit.
• Orders necessary secretarial/office supplies to maintain a functional nursing station.
• Greets and assists patients, residents, visitors, physicians and staff.
• Coordinates delivery of Durable Medical Equipment as ordered by physician/Nursing Manager.
• Schedules appointments and transportation for residents/patients as ordered by physician/Nursing Manager.
• Communicates with family members for upcoming patient/resident appointments.
• Assembles/disassembles medical charts for admission, transfer and discharge.
• Forwards completed charts to the HIM Department.
• Thin current medical records charts according to policy and forwards to HIM Department if applicable.
• Prepares lab, radiology and other diagnostic requisitions as ordered.
• Places calls to physicians and other departments as requested by nursing management.
• Ensures identification materials for each resident within 24 hours of admission.
• Keeps nursing station clean and clutter-free.
• Communicates problems to the Manager, Nurse or designee promptly.

Skills

CNA certification

CPR certification

1 year experience

Computer office software

English literacy

Job description

Villa-Maria Nursing Center is seeking a Unit Secretary to support a licensed nursing unit under supervision. The role includes clerical tasks, greeting residents and families, coordinating DME deliveries, and scheduling transport and appointments as ordered by the Nursing Manager.

The ideal candidate will hold a Florida CNA certification (preferred), CPR, and at least 1 year of experience, with proficient computer skills and fluency in English. Some mobility and lifting are required.