Nursing Staff Schedule Coordinator

Mayo Foundation for Medical Education and Research; Phoenix (AZ); In loco; USD 31.000 - 44.000; Tempo pieno

Descrizione del lavoro

Mayo Clinic in Phoenix is seeking a Coordinator Nursing Staff Scheduling to collaborate in a team-based environment, developing and publishing intricate departmental schedules and consulting with Nursing leadership to balance workload and staffing needs.

The role involves maintaining scheduling databases, auditing timekeeping records, and supporting system parameters in scheduling software while upholding data security and process standards.

Competenze

• Associates degree or equivalent administrative education.
• Five years progressive administrative support experience.
• Experience with UKG Workforce Timekeeping and LeanTaaS Predictive Staffing preferred.

Mansioni

• Develops and publishes complex nursing schedules for department personnel.
• Audits timekeeping records, pay rules and FTEs.
• Creates reports and maintains scheduling system parameters.
• Provides SOPs for scheduling processes and data security.

Conoscenze

Administrative support

Scheduling coordination

Communication skills

Independent work

Formazione

Associates degree

Five years admin exp

Strumenti

UKG Workforce Timekeeping

LeanTaaS Predictive Staffing

Descrizione del lavoro

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans– to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical:Multiple plan options.
• Dental:Delta Dental or reimbursement account for flexible coverage.
• Vision:Affordable plan with national network.
• Pre-Tax Savings:HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Responsibilities

The Coord Nursing Staff Schedule works collaboratively in a team structure to develop and publish complex schedules for departmental personnel. Consults with Nursing leadership regarding workload analysis, staff plans and optimal schedule builds including complex schedule options and rotations to meet the workload needs. Develops and maintains position control documents, staff bases and posted employee schedules. Provides direction regarding scheduling procedural guidelines. Audits employee timekeeping records, pay rules and FTEs. Protects, manages and reports data contained within assigned scheduling applications. Develops and implements standard operating procedures for managing and auditing security to ensure data are protected and handled appropriately. Elicits unit requirements for system parameter set-up. Builds and maintains system parameters in scheduling software applications, performs routine application maintenance, processes data updates and provides technical support for designated scheduling applications. Develops Knowledge Base for supported scheduling applications to be used as references by the Help Desk to answer common problems and resolves ServiceNow tickets within a timely manner. Develops and implements scripts for application quality assurance testing. Writes and executes database queries using report writing tools and develops reports for dissemination. Provides consultation with unit budgets and workload analysis for scheduling solutions to leadership within the Enterprise. Carries out all aspects of the job in an autonomous manner using appropriate problem-solving skills and assumes the responsibility for self-development within the role.

Qualifications

Must meet one of the following:

• 1. Associates degree and two years of progressive experience in administrative support, preferably using UKG Workforce Timekeeping and scheduling applications, as well as staffing applications like LeanTaaS Predictive Staffing.
• 2. Administrative assistant/secretarial or Health Unit Coordinator and a minimum of five years progressive experience in administrative support, preferably using UKG Workforce Timekeeping and scheduling applications, as well as staffing applications like LeanTaaS Predictive Staffing.

Additional Qualifications

• Mayo experience preferred.
• Significant prior experience with spreadsheet and word processing software.
• Effective verbal and written communication skills.
• Ability to deal with continuous multiple and complex interpersonal interactions.
• Demonstrated problem-solving and organizational skills.
• Ability to work independently.
• Ability to set priorities and meet deadlines within the context of highly variable workload and interruptions.
• Ability to collect, organize, and synthesize detailed information from a variety of sources.
• Scheduling and staffing experience required using UKG and LeanTaas platforms.

Exemption Status

Nonexempt

Compensation Detail

$22.73 - $32.26 / hour

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

Days Hours: 0800-1630 Monday-Friday

Weekend Schedule

No weekends No call

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the 'EOE is the Law'. Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.