Nursing Staff Schedule Coordinator

Mayo Clinic; Phoenix (AZ); On-site; USD 31,000 - 44,000; Full time

Benefits offered by this job

Medical plan options

Dental plan options

Vision plan options

Pre-Tax Savings (HSA/FSAs)

Job summary

Mayo Clinic is seeking a Coord Nursing Staff Schedule in Phoenix, AZ. The role collaborates with Nursing leadership to develop and publish complex department schedules, ensuring efficient coverage and compliance with policies.

Strong experience with UKG and LeanTaaS tools is preferred for data reporting and staffing analyses. On-site, full-time position with responsibilities including timekeeping audits, system parameter setup, and creating knowledge resources for Help Desk support.

Qualifications

• Associates degree with 2+ years in admin support, preferably with UKG timekeeping and scheduling tools.
• 5+ years progressive admin support experience, preferably with UKG and LeanTaaS systems.

Responsibilities

• Develops and publishes complex Nursing department schedules.
• Consults with Nursing leadership on workload analysis and schedule plans.
• Audits timekeeping records, pay rules, and FTEs; maintains scheduling data.
• Develops SOPs for scheduling processes and security for data.
• Builds reports and dashboards using scheduling applications and SQL queries.

Skills

Communication skills

Independent work

Prioritization & deadlines

Problem solving

Education

Associates degree & 2 years admin support

5+ years admin support experience

Tools

UKG Workforce Timekeeping

UKG Scheduling

LeanTaaS Predictive Staffing

Job description

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

City

City Phoenix
State AZ
Remote NO
Department Nursing

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Responsibilities

The Coord Nursing Staff Schedule works collaboratively in a team structure to develop and publish complex schedules for departmental personnel. Consults with Nursing leadership regarding workload analysis, staff plans and optimal schedule builds including complex schedule options and rotations to meet the workload needs. Develops and maintains position control documents, staff bases and posted employee schedules. Provides direction regarding scheduling procedural guidelines. Audits employee timekeeping records, pay rules and FTEs. Protects, manages and reports data contained within assigned scheduling applications. Develops and implements standard operating procedures for managing and auditing security to ensure data are protected and handled appropriately. Elicits unit requirements for system parameter set-up. Builds and maintains system parameters in scheduling software applications, performs routine application maintenance, processes data updates and provides technical support for designated scheduling applications. Develops Knowledge Base for supported scheduling applications to be used as references by the Help Desk to answer common problems and resolves ServiceNow tickets within a timely manner. Develops and implements scripts for application quality assurance testing. Writes and executes database queries using report writing tools and develops reports for dissemination. Provides consultation with unit budgets and workload analysis for scheduling solutions to leadership within the Enterprise. Carries out all aspects of the job in an autonomous manner using appropriate problem-solving skills and assumes the responsibility for self-development within the role.

Qualifications

• Associates degree and two years of progressive experience in administrative support, preferably using UKG Workforce Timekeeping and scheduling applications, as well as staffing applications like LeanTaaS Predictive Staffing.
• Administrative assistant/secretarial or Health Unit Coordinator and a minimum of five years progressive experience in administrative support, preferably using UKG Workforce Timekeeping and scheduling applications, as well as staffing applications like LeanTaaS Predictive Staffing.

Additional Qualifications

• This position will primarily support our Position Control Management System and will be 100% on-site.
• The role will also provide support for our Scheduling/Timekeeping (UKG) and Staffing (LeanTaaS) programs as needed.
• Strong written and verbal communication skills, an understanding of Position Control Management and unit budgets/FTEs, and attention to detail are important for this role.
• Prior experience with UKG Scheduling and/or LeanTaaS Predictive Staffing is preferred.
• Mayo experience preferred.
• Significant prior experience with spreadsheet and word processing software.
• Effective verbal and written communication skills.
• Ability to deal with continuous multiple and complex interpersonal interactions.
• Demonstrated problem-solving and organizational skills.Ability to work independently.
• Ability to set priorities and meet deadlines within the context of highly variable workload and interruptions.
• Ability to collect, organize, and synthesize detailed information from a variety of sources.

Exemption Status

Nonexempt

Compensation Detail

$22.73 - $32.26 / hour

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

Days Hours: 0800-1630 Monday-Friday

Weekend Schedule

No weekends No call

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law" . Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.