Nursing Staff Coordinator

Community First Solutions; Hamilton (OH); On-site; USD 60,000 - 72,000; Full time

Job summary

Community First Solutions is seeking a detail-driven Nursing Staff Coordinator to manage nursing schedules and support healthcare teams at their Hamilton location. The ideal candidate will thrive in a fast-paced environment, ensuring quality care for seniors while developing their expertise in healthcare operations. This full-time position requires strong communication skills and experience in healthcare scheduling.

Benefits

Professional development opportunities

Strong culture of support

Mission-driven work environment

Qualifications

• At least two years prior medical office experience including scheduling preferred.
• Experience using Paycor or other payroll/scheduling system is helpful.
• Must be skilled at multi-tasking and paying attention to fine details.

Responsibilities

• Coordinates the scheduling of staff to maintain staffing standards.
• Finds coverage for any open shifts as necessary.
• Manages scheduling software and trains employees on its use.

Skills

Healthcare Scheduling

Communication

Organizational Skills

Problem Solving

Education

High School Diploma

Tools

Paycor

Microsoft Word

Microsoft Excel

Job description

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Overview

Overview

Are you a master organizer with a passion for supporting healthcare teams behind the scenes? Do you thrive in a fast-paced environment where every shift you fill makes a meaningful difference in the lives of seniors and caregivers alike? If you're ready to bring structure, clarity, and compassion to a vital operational role, we want YOU to join us at Community First Solutions as our Staffing Coordinator! We are seeking a dedicated and detail-driven Staffing Coordinator to manage nursing schedules across our three communities—Berkeley Square, Westover, and Jamestowne. From crafting monthly master schedules to responding to real-time staffing needs, you’ll play a central role in keeping our care teams supported and our residents safe and well-cared for.

Location:

• Westover Campus | 855 Stahlheber Rd, Hamilton, OH 45013
  
  

Schedule

• Onsite Monday–Friday | 9:00 AM–5:30 PM
• On-call availability required for after-hours and weekend shift coverage
  

Why You’ll Love Us

• Mission-Driven Impact: Help ensure consistent, quality care by coordinating schedules that support our incredible nursing staff.
• Strong Culture of Support: Be part of a collaborative team that values respect, communication, and community.
• Room to Grow: Expand your expertise in healthcare operations with opportunities for professional development.
• Rewarding Environment: Know that your organizational skills directly enhance resident care and staff satisfaction.
  
  

Why We’ll Love You

• You have experience in healthcare scheduling and thrive in a role where no two days are the same.
• You’re a confident communicator who builds strong relationships with staff across all levels.
• You’re tech-savvy, organized, and familiar with scheduling/payroll platforms (Paycor experience a plus).
• You embrace a leadership mindset, capable of supervising staffing assistants and coordinating complex logistics.
• You’re reliable, solutions-focused, and committed to delivering results with compassion and integrity.
  
  

Ready to be the behind the scenes hero of a caring, mission-focused team?

Apply today and help us create a community where residents and staff alike thrive every day.

Responsibilities

• Coordinates the scheduling of staff to maintain the staffing standards as designated.
• Finds coverage for any open shift as necessary.
• Assists in all aspects of managing use of agency staffing including working to find employee coverage first and reducing agency use. Maintains complete list of agency staff not allowed to return to any of the three buildings, and insures they are not scheduled to work.
• Manages scheduling software including being the “expert” in its use and helping to train all employees how to utilize it.
• Reviews time sheet data and submits it within Paycor every other Monday by 1:00 p.m.
• Monitors absenteeism and tardiness of employees and makes follow up with Directors of Nursing (DON).
• Schedules and coordinates new employee orientation in coordination with the DONs.
• Updates dailies in the G drive every workday with all changes since the previous workday, including call offs no call no show, Voluntary Call Off /Low Census Day (VCO/LCD), floats, etc.
• Develops staffing/payroll reports as necessary.
• Supervise Staffing Assistant(s) that handle the evening and weekend call offs and coverage. May need to fill in occasionally if an Assistant is off.
• Utilize all communication processes set up including scheduling text groups and email groups.
• Monitors and administer PTO, float holiday, sick pay, holiday pay, and other non-productive pay appropriate for each employee’s balance in each of those benefit areas. Includes managing holiday rotation.
• Ensures bonus information such as attendance and float bonuses for nursing staff who qualify is entered into Paycor on the next business day after criteria for the bonus is met.
• Makes changes to the building and care area in Paycor when a staff member has to float from usual area to maintain appropriate reporting for Payroll-Based Journal, which affects each facility’s individual 5 star rating.
• Adjust and manage staffing daily in response to facility census changes.
• Maintains employee phone lists at all three facilities and updates weekly with all new hires and status changes.
• Maintains confidentiality of employee health and personal concerns.
• Maintains Float and VCO/LCD turn lists.
• Spends time at other campuses, and/or attends meetings to meet with staff and leadership as needed. Required to attend monthly Health Services Staff meeting and quarterly Town Halls at a minimum.
• Answers nursing staff employees’ scheduling and payroll-related emails in a timely manner.
• Coordinates the distribution and acknowledgment of receipt of changes in policies, procedures, non-confidential forms, employee handbook, etc. as requested by Human Resources and nursing department administration.
• Embraces the company’s Always Behaviors each and every day as we serve our clients, colleagues, and community.
• All other duties as assigned and/or appropriate to the position
  
  

Qualifications

Education: High School Diploma.

Licenses or other required certifications: None.

Experience: At least two years prior medical offices experience including scheduling preferred. Experience using Paycor or other payroll/scheduling system is helpful.

Specialized knowledge, skills, or abilities: Computer experienced required, specifically proficient in Microsoft Word and Excel, must be skilled at multi-tasking and paying attention to fine details.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Health Care Provider

• Industries

  Hospitals and Health Care

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