Nursing Clinical/SIM/Lab Coordinator - PT

University of St. Francis; Joliet (IL); On-site; USD 30,307 - 52,348; Part time

Job summary

The University of St. Francis in Joliet, IL is seeking a part-time Nursing Clinical/SIM/Lab Coordinator to organize clinical placements, manage the nursing lab, and oversee simulation activities for undergraduate and graduate students.

You will work with faculty and health care partners, schedule labs using eMedley, maintain equipment, ensure safety compliance, and support students through demonstrations, testing days, and open lab hours.

Qualifications

• Associate degree required; RN/BSN preferred with nursing education focus.
• Strong communication, organizational, and customer service skills.
• Ability to collaborate with faculty, students, and external partners.

Responsibilities

• Coordinate clinical placements and simulation/lab activities for nursing students.
• Schedule labs and manage supplies, equipment, and inventory.
• Operate and troubleshoot simulators and AV systems for simulations.
• Maintain compliance with safety, health, and immunization requirements.
• Input schedules in eMedley and coordinate with course instructors.
• Provide open lab hours and support student learning during demonstrations.

Skills

Communication

Coordination

Nursing education

Lab management

Simulation software

Education

Associate degree

RN license preferred

Bachelor's in Nursing

Tools

eMedley

Simulators

AV equipment

Job description

Job Title: Nursing Clinical/SIM/Lab Coordinator – PT

Position Summary

The Nursing Clinical/SIM/Lab (CLS) Coordinator is responsible for organizing and managing the Leach College of Nursing's clinical placement, simulation, and laboratory activities. The CLS Coordinator negotiates and arranges clinical placements of undergrad and grad nursing students. The CLS Coordinator manages the daily operations of the nursing lab, schedules learning activities in skills and assessment labs, prepares supplies and equipment for demonstrations and lab classes, manages lab inventory and equipment, and supervises student lab workers. The CLS Coordinator operates, programs, and troubleshoots high‑fidelity simulators, associated software, and audio‑visual equipment.

Essential Duties & Responsibilities

• The Nursing Clinical/SIM/Lab (CLS) Coordinator is the clinical liaison between the University of St. Francis, Cecily & John Leach College of Nursing (LCON) and health care agencies.
• The CLS coordinator is responsible for negotiating and arranging clinical sites that meet the educational requirements for nursing students.
• The CLS coordinator acts as a liaison to interpret and match the needs of students and instructors to agencies with appropriate learning experiences.
• Collaborates with clinical course instructors, program directors, associate/assistant deans, and dean to identify clinical placement needs for undergrad and grad students.
• Identifies, remits, and establishes collaborative relationships with clinical/practicum sites.
• Maintains currency with and establishes new clinical site affiliation agreements in collaboration with the LCON Dean.
• Submits timely requests to clinical agencies for student clinical site placements.
• Provides clinical agencies with course‑related information and expected clinical student learning outcomes/preceptor expectations.
• Submits timely clinical requests for clinical role transition (CRT) student placements while working collaboratively with the CRT coordinator and obtains preceptors' contact information to provide to the CRT coordinator.
• In collaboration with clinical course lead instructors, assigns students and faculty to respective clinical groups and input schedules using the online system, eMedley.
• Update and maintain the online scheduling and evaluation system, eMedley. Input information into the system as needed.
• Conducts clinical site visits every year and as needed.
• Collaborates with clinical faculty and students for clinical site evaluation.
• Notifies lead clinical course instructor and adjunct faculty of the clinical site's faculty and student orientation dates, times, location, and other specific agency‑related requirements.
• Attends clinical site orientations, including clinical role transition (CRT) orientations, as needed.
• Attends clinical site meetings related to clinical placements, etc.
• Monitors, reports, and submits appropriate forms to clinical agencies regarding students' background checks, CPR certification, drug screening, health, and immunization requirements for pre‑licensure, RN‑BSN, and graduate students.
• Keeps current regarding clinical agencies' student/placement requirements.
• Create an environment in the labs that facilitates student learning.
• Collaborate with undergraduate/graduate faculty and the SIM director to schedule lab time, skills, and health assessment teaching days using the current scheduling system.
• Collaborate with undergraduate faculty to prepare for scheduled teaching, demonstration, and competency testing days.
• Prepare supplies and equipment and set up skills and health assessment labs for undergraduate faculty demonstrations, teaching, and competency testing.
• Provide open lab hours for students to review and practice their nursing skills.
• Oversee the organization and cleanliness of labs.
• Orient and supervise student lab workers.
• Maintain sufficient amounts of consumable supplies for health assessment and skills.
• Collaborate with the SIM director regarding ordering student supply kits for designated courses each semester.
• Perform an inventory of supplies and equipment in skills and health assessment labs each semester.
• Provide for routine maintenance, upgrades, repair, and replacement of skills and health assessment lab equipment.
• Ensure the safe storage, collection, and disposal of hazardous and waste materials according to regulations.
• Establish and maintain working relationships with external vendors.
• Program and operate instructional media equipment such as video cameras, multimedia computer systems, audio and video distribution systems used in a patient care simulation laboratory.
• Research and recommend simulation products for purchase.
• Provide simulation expertise in guiding faculty members' full utilization of simulation products.
• Prepare simulation rooms, simulators, equipment, paperwork, and supplies for simulation sessions.
• Assist faculty with the operation of the computer, simulator, multi‑media, video, and sound equipment.
• Ensure simulators are fully functioning.
• Exercise problem‑solving and trouble‑shooting skills with hardware, software, multi‑media, video, and sound equipment.
• Restore simulation rooms to pre‑scenario conditions.
• Maintain and repair all simulators, multi‑media, video, and sound equipment.
• Maintain, store, discard, and rotate simulation supplies and materials.
• Organize simulation supplies and materials.
• Provide student orientation to simulation labs as requested.
• Participate in and promote a culture of continuing quality improvement.
• Performs other duties and responsibilities related to those enumerated above which do not alter the responsibility of the position.

Minimum Requirements

• A minimum of an associate degree is required.
• Strong communication and customer service skills and the ability to work effectively and efficiently in a fast‑paced, complex environment.
• Work collaboratively with LCON department faculty and staff, agency representatives, and staff to ensure high‑quality clinical education experiences; understand nursing clinical education requirements in accordance with AACN Standards and Illinois Board of Nursing requirements.
• Ability to master new technologies.
• Ability to perform the physical requirements of the position.
• Willingness to support the Catholic and Franciscan values of the university.

Preferred Requirements

• Illinois RN Licensure.
• Associate or Bachelor of Science Degree in Nursing.
• Prior teaching experience.
• Experience with CCNE, NLNAC or hospital accreditation standards.
• Outcomes‑based assessment practices.
• Curriculum development.

Hours/Shift/Work Schedule

20 hours/week, including occasional evenings and weekends.

Physical Requirements of Position

Work is performed in an office setting with minimal exposure to health or safety hazards. Substantial time is spent working on a computer. This is sedentary work, which requires the following physical activities: sitting, walking, bending, stooping, finger dexterity, repetitive motions, talking, hearing, and visual acuity.

Notice of Nondiscrimination

The University of St. Francis does not discriminate in its employment practices or in its educational programs on the basis of any protected class. The University also prohibits retaliation against any person opposing discrimination or harassment or participating in any internal or external investigation or complaint process related to allegations of misconduct. For a complete copy of USF's Policy on Equal Opportunity, Harassment, and Nondiscrimination for All Faculty, Students, Employees and Third Parties or for more information, please go to https://www.stfrancis.edu/titleix/ or contact the Title IX Coordinator at [e-mail].