Nursing Clinical Operations Specialist

South College; Cranberry Township (Butler County); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Front Loaded PTO

Tuition Assistance

Medical, Dental, Vision

401(k) – with Employer Contribution

Job summary

South College invites applications for the Nursing Clinical Operations Specialist position at the South College Online Campus in Cranberry Township, PA. This full-time, on-site role is ideal for a team-oriented, highly organized professional focused on continual process improvements.

Responsibilities include managing compliance documentation for nursing students, coordinating background checks, and educating students and faculty on compliance processes. A Bachelor's degree is required, preferably in Healthcare Administration or Nursing.

Qualifications

• Bachelor’s degree required, preferably in Healthcare Administration or Nursing.
• Experience in healthcare compliance, clinical education, or academic administration preferred.
• Proficiency with compliance tracking platforms is essential.

Responsibilities

• Monitor and manage all clinical compliance documentation for nursing students.
• Ensure compliance with state and federal regulations related to student placement.
• Educate students and faculty on clinical compliance processes.

Skills

Proficiency with databases and compliance tracking platforms

Highly organized and proactive problem-solver

Ability to work independently and in a team

Education

Bachelor's degree in Healthcare Administration or Nursing

Bachelor's degree in any field

Tools

CastleBranch

Exxat

ACEMAPP

Job description

Nursing Clinical Operations Specialist

South College invites applications for the position of Nursing Clinical Operations Specialist at the South College Online Campus located in Cranberry Township, PA. This is a full‑time, on‑site role. The ideal candidate is a team‑oriented, highly organized professional who proactively problem‑solves and focuses on continual process improvements.

Location and Employment

• Location: Cranberry Township, PA – on site
• Job Type: Full-time

Benefits

• Front Loaded PTO
• Tuition Assistance
• Medical, Dental, Vision
• 401(k) – with Employer Contribution

Responsibilities

• Monitor, track, and manage all clinical compliance documentation for nursing students (e.g., immunizations, CPR certification, TB testing, liability insurance, etc.)
• Coordinate background checks and drug screenings in accordance with clinical site policies.
• Ensure compliance with institutional, state, and federal regulations related to student placement.
• Serve as the liaison between the nursing program and clinical sites for compliance requirements.
• Coordinate entrance exam scheduling with new student applicants.
• Educate students and faculty on clinical compliance processes, deadlines, and required documentation.
• Maintain accurate records using compliance software or systems (e.g., CastleBranch, Exxat, ACEMAPP).
• Notify students and administration of non‑compliance and facilitate corrective actions.
• Collaborate with clinical faculty and staff to prepare students for placement.
• Generate reports for accrediting bodies, internal audits, and site evaluations.
• Participate in ongoing process improvement to enhance efficiency and student experience.
• Stay current on changing compliance requirements from clinical partners and regulators.
• Coordinate rotations of students through clinical sites.
• Organize procedures for the orientation of students and faculty to clinical sites.
• Ensure all required documentation is obtained for all students and faculty prior to clinical assignments.
• Disseminate all required and requested documents to clinical agencies prior to the start of clinical assignments.
• Utilize required clinical and academic data management systems with expertise and train students/faculty as needed.
• Serve as a liaison between the Nursing Programs and the clinical sites.
• Provide faculty and students with up‑to‑date changes in clinical requirements, procedures at clinical sites, etc.
• Plan, organize, and attend clinical affiliation and Program Advisory Committee meetings.
• Assist with curricular/policy changes and departmental planning/evaluation as requested by ACEN, CCNE, the Nursing Clinical Coordinator, Assistant/Associate Dean of Nursing, and the Dean of Nursing.

Requirements

• Education:
  • Bachelor’s degree in any field required.
  • Preferred: Bachelor’s degree in Healthcare Administration or Nursing.
• Skills:
  • Proficiency with databases and compliance tracking platforms.
  • Highly organized and focused professional who proactively problem‑solves with accountability and focuses on continued process improvements.
  • Able to work independently as well as within a group to meet deadlines.
• Experience:
  • Experience in healthcare compliance, clinical education, or academic administration preferred.