Nursing Administrative Assistant II

UND Careers; Grand Forks (ND); On-site; USD 36,000 - 44,000; Full time

Job summary

The Administrative Assistant II position supports the day-to-day functioning and accountability of both the Undergraduate and Graduate Departments of Nursing at the University of North Dakota on the Grand Forks campus. This role emphasizes administrative, office and program support with a focus on high-quality customer service and operational excellence.

Qualifications include a High School diploma or GED, 1 year of related work experience, proficiency in Microsoft Office, and successful

Qualifications

• High School diploma or GED equivalent.
• 1 year of related work experience.
• Proficiency in Microsoft Office software.
• Successful Criminal History Background Check.

Responsibilities

• Provide administrative support for Undergraduate and Graduate Departments of Nursing.
• Coordinate department events and manage syllabi and scheduling.
• Monitor department website and update content.
• Assist with accreditation processes and records retention per UND policy.
• Assist chairs with problem resolution and onboarding of faculty.

Skills

Strong customer service

Highly organized

Verbal and written communication

Education

High School diploma or GED

Associate's degree (preferred)

Tools

Microsoft Office

Job description

Salary/Position Classification

• $40,300 + dependent experience annual, Non-Exempt (Eligible for overtime)
• 40 hours per week
• This position will work in person on the UND campus in Grand Forks, ND

Purpose of Position

The Administrative Assistant II position supports the day-to-day functioning and accountability of both the Undergraduate and Graduate Departments of Nursing and to ensures the efficient operation of the departments. This position provides administrative, office and program support in a timely manner while maintaining a strong focus on high quality customer service and operational excellence.

Duties & Responsibilities

• Provide administrative support
  • Assist with supervision of student employees
  • Coordinate department events
  • Monitor the department website and submit updates and content
  • Manage semester course schedule including classroom scheduling
  • Analyze operating procedures and processes to ensure smooth coordination of administrative functions between department and college
  • Provide direct support of accreditation processes
  • Assist chairs with resolution of problems or conflicts
  • Coordinate onboarding of faculty
  • Manage syllabi collection and review
  • Manage textbook publisher relationships
  • Manage requests for faculty desk copies
  • Manage program evaluation data collection from graduating students and alumni
  • Manage collection and distribution of SELFI data and preceptor evaluations
  • Serve as lead ExamSoft administrator
  • Serve as lead Altru portal administrator
• Provide general office support
  • Provide administrative support for faculty
  • Provide receptionist duties and general support for visitors and students
  • Maintain contact lists
  • Develop and maintain a filing system
  • Participate in meetings; prepare and distribute minutes and materials
  • Assist with completing inventories of office equipment and keys
  • Produce and distribute correspondence
  • Compile and submit textbook requisitions
  • Establish and maintain records retention plan for the department according to UND policy
  • Monitor and manage department space and classrooms
  • Serve as a resource to student Nursing organizations
  • Update department handbooks and ensure compliance with accessibility requirements
• Budget/financial management
  • Assist with departmental purchases; process purchase requisitions; process payments and forward for approval
  • Manage completion of required accessibility approvals for software purchases
  • Submit vendor invoices for payment
• Student records
  • Manage DocuSign process for collection of student records
  • Assist with collection and submission of student documentation required for clinical placement
  • Assist with submission of student rosters to Altru, Kaplan, and Exam Soft

Required Competencies

• Strong customer service skills and positive attitude
• Highly organized, self-directed and motivated
• Ability to manage multiple tasks and projects, prioritizing as needed
• Perform detailed work with a high degree of accuracy within scheduled deadlines
• Proficiency in written and verbal communications
• Effective communication with diverse groups of people

Minimum Requirements

• High School diploma or GED equivalent
• 1 year of related work experience
• Demonstrated proficiency in Microsoft Office software
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identityand eligibility to work in the US and to complete the required employment eligibility verification form upon hire.This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Associate's degree in business-related field OR equivalent experience
• 4 years of related work experience
• Event planning experience
• Supervisory experience
• Experience with basic bookkeeping/accounting functions
• Experience working in an academic department or academic setting
• Experience with Blackboard, Campus Connection, HRMS