NSF Project Program Manager

Johnson C Smith University Inc; Charlotte (NC); Sur place; USD 70 000 - 100 000; Plein temps

Résumé du poste

Johnson C. Smith University is seeking a highly organized Program Manager to support the NSF Award 2606101: Implementation Project: JCSU Bullprint Program.

This grant-funded role requires coordinating activities, timelines, and data collection across departments, with emphasis on meeting milestones and NSF reporting. Reporting to the PI, you will manage calendars, trainings, and communications, ensuring project records are complete and compliant.

Qualifications

• Bachelor's degree from an accredited college or university.
• Three years of progressively responsible professional experience in program coordination, project management, higher education administration, grants administration, student success, academic affairs, research administration, or a related area.
• Demonstrated experience coordinating multiple projects, activities, deadlines, or stakeholders simultaneously.
• Experience collecting, organizing, tracking, and reporting data.
• Experience working in a college or university environment.
• Experience supporting federally funded grants or sponsored projects.
• Familiarity with NSF or other federal grant requirements.

Responsabilités

• Coordinate day-to-day implementation and administration of the Bullprint Program under the PI.
• Develop and maintain a comprehensive project implementation calendar with activities, milestones, deliverables, reporting deadlines, and meetings.
• Track progress toward objectives, milestones, and deliverables; provide regular status updates to project leadership.
• Coordinate meetings, faculty activities, student activities, workshops, and other grant-supported events.
• Prepare agendas, materials, implementation updates, action-item logs, and follow-up documentation.
• Identify issues or barriers to milestones and elevate them with recommendations to the PI.
• Coordinate across University departments to facilitate timely execution of activities.
• Maintain auditable project records including documentation, participation records, and deliverables.
• Organize data collection, maintenance, verification, and analysis of quantitative and qualitative data.
• Maintain project-level data files and tracking systems for participation, outputs, milestones, and outcomes.
• Develop dashboards, summaries, and progress reports for leadership.
• Support data requests for evaluation activities and NSF reporting.

Connaissances

Coordination

Communication

Data management

Formation

Bachelor's degree

Outils

Microsoft Office

Description du poste

This position is fully in-person (not remote orhybrid)

GENERAL STATEMENT OF JOB

Johnson C. Smith University (JCSU) seeks a highly organized,collaborative, and results-oriented Program Manager to support theimplementation of the NSF Award 2606101: Implementation Project:JCSU Bullprint Program, funded through the National ScienceFoundation's Historically Black Colleges and UniversitiesUndergraduate Program (HBCU-UP). The NSF award supports a four-yearproject period from October 15, 2026 through September 30, 2030.This is a grant funded position.

Reporting to the Principal Investigator (PI), the Program Managerwill provide day-to-day operational leadership and coordination forthe JCSU Bullprint Program and will serve as a central point ofcoordination among project leadership, faculty, students,institutional offices, external partners, and other projectstakeholders.

The Program Manager will be responsible for coordinating projectactivities and timelines; organizing the collection, management,and analysis of project data; facilitating student and facultyactivities; coordinating and managing Bullprint Learning Assistanttraining and related faculty-development activities; monitoringproject milestones and deliverables; supporting grant-relatedfinancial and purchasing processes; maintaining projectdocumentation; and assisting the PI and project leadership withrequired NSF reports and other grant deliverables.

The position requires an individual who can translate the project'sgoals and implementation plan into organized, measurable, andwell-documented operations while maintaining close coordinationwith the PI and project leadership.

SPECIFIC DUTIES AND RESPONSIBILITIES

• Coordinate the day-to-day implementation and administration ofthe JCSU Bullprint Program under the direction of the PI.
• Develop and maintain a comprehensive project implementationcalendar incorporating activities, milestones, deliverables,reporting deadlines, meetings, training activities, and other grantcommitments.
• Track progress toward project objectives, milestones,performance indicators, and deliverables and provide regular statusupdates to the PI and project leadership.
• Coordinate project-team meetings, advisory meetings, facultyactivities, student activities, workshops, training sessions, andother grant-supported events.
• Prepare agendas, meeting materials, implementation updates,action-item logs, and follow-up documentation.
• Identify emerging implementation issues, scheduling conflicts,or barriers to meeting project milestones and elevate them to thePI with recommendations for resolution.
• Coordinate across University departments and offices tofacilitate timely execution of project activities.
• Maintain organized and auditable project records, includingimplementation documentation, participation records, meetingrecords, deliverables, and supporting materials.
• Organize and coordinate the collection, maintenance,verification, and analysis of quantitative and qualitative datagenerated through the project.
• Maintain project-level data files and tracking systemsnecessary to monitor participation, implementation, outputs,milestones, and outcomes.
• Work collaboratively with the PI, project leadership,institutional research personnel, faculty, and project evaluatorsto ensure that required data are collected accurately and accordingto established timelines.
• Monitor project performance indicators and prepare periodicdashboards, summaries, and progress reports for projectleadership.
• Coordinate data requests and documentation needed for formativeand summative evaluation activities.
• Support the use of evaluation findings and project data toinform continuous improvement and adjustments toimplementation.
• Assist in maintaining documentation related to projectoutcomes, products, activities, and broader impacts for NSFreporting.
• Coordinate the implementation and ongoing management of theproject's CITL Liaison training initiative .
• Work with project leadership to schedule training, workshops,meetings, and professional-development activities for participatingfaculty and liaisons.
• Coordinate participant communication, registration, attendancetracking, materials, evaluations, and follow-up activities.
• Maintain documentation of faculty participation,professional-development activities, deliverables, andimplementation progress.
• Serve as an operational liaison among CITL Liaisons, projectleadership, participating faculty, and appropriate Universityoffices.
• Assist with identifying implementation needs and facilitatingresources necessary to support faculty participation and projectobjectives.
• Facilitate and coordinate student and faculty participation inBullprint Program activities.
• Manage communications, scheduling, logistics, registration,attendance, and documentation associated with grant-supportedactivities.
• Maintain accurate participant records and monitor participationagainst project goals.
• Coordinate with faculty, academic programs, student-supportunits, and other institutional partners to support successfulimplementation.
• Assist with planning special programs, workshops, meetings, andother activities supported by the grant.
• Support participant communications and ensure students andfaculty receive timely information regarding program expectations,opportunities, deadlines, and activities.
• Assist the PI with monitoring the project budget andexpenditures in collaboration with the University's grants,finance, and sponsored-program personnel.
• Maintain internal budget tracking tools and provide regularexpenditure updates to the PI.
• Assist with purchasing, procurement, travel, personnel actions,reimbursements, and other administrative processes associated withgrant implementation.
• Track expenditures against approved project activities andbudget categories and identify potential variances for review bythe PI.
• Maintain supporting documentation necessary for grantadministration, financial review, and audit readiness.
• Assist in ensuring that project activities and expenditures areconsistent with University policies, NSF award requirements, andapplicable federal requirements.
• Support the preparation and compilation of information forannual NSF project reports, internal reports, continuationdocumentation, site visits, audits, and other requiredreporting.
• Maintain a calendar of NSF and institutional reportingdeadlines and coordinate the timely collection of information fromproject personnel.

The University's award notice specifically notes thecontinuing-grant structure and annual project-report requirement,making strong documentation and reporting systems an importantcomponent of this position. NSF guidance likewise placesresponsibility on award recipients to monitor performance againstproject goals, schedules, and award requirements.

• Serve as a central point of contact for routine operationalmatters related to the Bullprint Program.
• Facilitate effective communication among the PI, co-PI(s),project personnel, faculty, students, University offices,consultants/evaluators, and other partners.
• Prepare project correspondence, presentations, summaries,briefing materials, and other communications as requested.
• Represent the project at appropriate institutional meetings andevents as designated by the PI.
• Perform other grant-related duties necessary to supportsuccessful project implementation and assigned by the PI.

MINIMUM TRAINING AND EXPERIENCE

• Bachelor's degree from an accredited college oruniversity.
• Minimum of three years of progressively responsibleprofessional experience in program coordination, projectmanagement, higher education administration, grants administration,student success, academic affairs, research administration, or arelated area.
• Demonstrated experience coordinating multiple projects,activities, deadlines, or stakeholders simultaneously.
• Experience collecting, organizing, tracking, and reportingdata.
• Demonstrated ability to manage detailed records and produceaccurate reports.
• Strong written, verbal, organizational, and interpersonalcommunication skills.
• Demonstrated proficiency with Microsoft Office applications,particularly Excel, Word, PowerPoint, and Outlook, or comparableproductivity platforms.
• Ability to work collaboratively with faculty, staff, students,senior administrators, and external partners.
• Ability to work independently, exercise sound judgment, managecompeting priorities, and meet firm deadlines.
• Ability to handle institutional and project information withappropriate discretion and confidentiality.
• Experience working in a college or university environment.
• Experience supporting a federally funded grant or sponsoredproject.
• Familiarity with National Science Foundation or other federalgrant requirements.
• Experience with project management, budget tracking,purchasing, or sponsored-program administration.
• Experience coordinating faculty development, training,student-success initiatives, STEM programs, or externally fundededucational programs.
• Experience working with institutional research, assessment,program evaluation, or performance-measurement activities.
• Experience developing project dashboards, tracking systems,implementation calendars, or other project-management tools.
• Familiarity with HBCUs and/or programs designed to strengthenundergraduate STEM education and student success.