Nonprofit Payroll & Grants Accountant

The Children's Community Programs of Connecticut; New Haven (CT); On-site; USD 75,000 - 85,000; Full time

Job summary

The Children’s Community Programs of Connecticut is seeking a Finance professional to manage payroll, benefits, and labor-cost controls. You will ensure accurate payroll processing and grant allocations while coordinating with HR, vendors, and leadership to maintain strong internal controls.

Responsibilities include ADP payroll review, tax withholdings, benefit reconciliation, and preparing budget-to-actual reports.

Qualifications

• Bachelor's degree in accounting or related field and 3+ years of accounting experience.
• Experience with payroll and payroll-tax reconciliation.
• Strong Excel skills and proficiency with payroll/accounting systems.
• Ability to handle confidential payroll and personnel information with sound judgment.
• Collaborative, culturally competent approach with HR, Finance, and leadership.

Responsibilities

• Serve as Finance's custodian of payroll, benefits, and labor-cost controls, reporting to the Controller.
• Human Resources handles personnel actions, timekeeping, benefits enrollment, and payroll input.
• Provide the independent Finance review, accounting, and reconciliation that underpins payroll.
• Review biweekly payroll previews in ADP for accuracy, checking hires, terminations, pay changes, overtime, PTO, and discrepancies.
• Ensure payroll taxes, garnishments, and other withholdings are recorded and remitted correctly.
• Reconcile benefit invoices to payroll deductions and employer contributions with HR and vendors.
• Prepare monthly salary and fringe allocations to programs, grants, contracts, and funding sources.
• Support grant payroll allocations, fringe calculations, reimbursements, monitoring, and audit documentation.
• Maintain position control and reconcile to payroll and HR records.
• Produce labor-cost, FTE, vacancy, and budget-to-actual reports for budgeting and grant management.
• Build salary, payroll tax, and fringe schedules behind the annual budget.
• Post biweekly payroll journal entries, monthly accruals, and reconcile related balance sheet accounts.
• Complete quarterly Form 941 reconciliations and support W-2 reconciliation and year-end processes.
• Act as ADP subject matter expert for GL mapping, cost-center coding, and payroll interfaces.
• Process approved expense reimbursements with accurate program/grant coding.
• Prepare audit schedules and write SOPs and control checklists.

Skills

Advanced Excel

Payroll processing

General ledger reconciliation

Confidential handling

Vendor communications

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

ADP Workforce Now

Job description

The Children’s Community Programs of Connecticut is seeking a Finance professional to manage payroll, benefits, and labor-cost controls. You will ensure accurate payroll processing and grant allocations while coordinating with HR, vendors, and leadership to maintain strong internal controls.

Responsibilities include ADP payroll review, tax withholdings, benefit reconciliation, and preparing budget-to-actual reports.