Nonprofit Auction & Events Coordinator

Work Opportunities; Lynnwood (WA); On-site; Full time

Job summary

A leading nonprofit organization is seeking an Auction & Events Coordinator to manage both fundraising and non-fundraising events. The candidate will oversee major events including the annual gala, ensuring all timelines and goals are met while collaborating with various stakeholders. Applicants should have experience in event planning, fundraising, and possess strong communication skills.

Benefits

Employee assistance program

Health insurance

Paid time off

Vision insurance

Qualifications

• One year of administrative experience.
• Two years in nonprofit event planning, especially galas and auctions.
• Must have background check clearance.

Responsibilities

• Coordinate and manage all agency events to meet strict fundraising goals.
• Secure donations for silent and live auctions.
• Act as liaison among donors, staff, and guests.

Skills

Event planning

Fundraising for nonprofits

Administrative duties

Database knowledge and literacy

Self-starter

Task prioritization

Job description

Auction & Events Coordinator will be responsible for coordinating all aspects of agency events, both non-fundraising and fundraising events. This includes our largest fundraiser of the year, our annual gala dinner & auction, annual Run-to-Work fundraiser, annual client and staff gatherings, as well as coordinating potential third-party events.

QUALIFICATIONS:

• One year of experience performing administrative duties
• Required two years’ experience in large event planning and coordination for nonprofits, specifically with coordinating nonprofit galas and auctions.
• Database knowledge and literacy (nonprofit CRM and auction management platforms)
• Must be a self-starter, able to work productively and independently and as part of a team (potentially hybrid environment)
• Ability to prioritize tasks to meet multiple, simultaneous deadlines and fundraising goals, using clear communication and effective systems to ensure that all assignments and tasks are completed on time
• Verification of credentials and clearance of Washington State Patrol Background Check
• A valid Driver’s License and acceptance to Work Opportunities’ insurance carrier

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES OF POSITION:

Coordinate all agency events, adhering to strict timelines and fundraising goals. This includes annual fundraising and agency events: Annual auction, Run-to-Work, annual client picnic and new year celebration, annual dinner, and third-party fundraising events.

• Annual Gala Dinner & Auction and Run to Work Events’ Management
• Secure donated items, gift cards, and experience donations for silent and live auctions, meeting weekly solicitation goals.
• Collaborate on $80K–$100K in sponsorship outreach each year to meet our $50K target.
• Design and mail event and registration information
• Sell dinner tickets, both individual tickets as well as full tables
• Enlist and coordinate all volunteer needs
• Form and manage volunteer planning committee and monthly meetings
• Act as liaison between staff, donors, and guests
• Send out thank you cards and receipts immediately after events
• Reach event(s) goals including budget and fundraising goals, increasing annually
• Data entry of donations, items, guests, volunteers, etc.
• Attend weekly development team meetings, reporting out on status
• Periodically attend team meetings to convey event news and needs
• Represent Work Opportunities at community events when possible and consider joining one local networking group of your choice (e.g., Chamber, Rotary) to help build community connections.
• Coordinate quarterly third-party community events (local restaurant/business partnerships)
• Coordinate annual staff and client celebrations (summer and year-end)

Pay: $25.00 - $28.00 per hour DOE

• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Full-time
• 8 hour shift

Requirements:

• Fundraising for nonprofits: 1 year
• Clerical: 1 year
• Nonprofit event planning: 2 years
• Must live within a 20-mile radius of 98036

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Individual and Family Services

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