Non-profit Governance Coordinator

ASCO Association; Alexandria (VA); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401(k) with employer match

Education support program

Generous leave

Job summary

ASCO seeks a Governance Coordinator to provide operational, logistical, and administrative support for multiple governing bodies and volunteer leaders. This hybrid role is based at our headquarters in Alexandria, VA, with on-site expectations about 2–3 days per week and limited travel.

The candidate will coordinate meetings, manage records, and assist elections and annual meeting tasks, working closely with senior staff and boards.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 1 - 3 years of prior professional experience in nonprofit governance is desirable.
• Experience with Microsoft Office tools, Google Gemini, Smartsheet, Adobe Acrobat, Oracle, board portals, and Zoom.

Responsibilities

• Coordinate meeting lifecycles for multiple volunteer Boards, committees, and workgroups.
• Deliver end-to-end logistical arrangements for virtual, hybrid, and on-site meetings, serving as onsite contact.
• Record proceedings, motions, and actions and assist with corporate minutes.
• Maintain calendars and coordinate travel for ASCO Presidents.
• Assist with Governance elections and the annual meeting tasks.
• Manage governance records in CRM and Board Portal.
• Support annual appointment processes for Conquer Cancer leaders and Chairs.
• Occasional early mornings and evenings to support meetings.

Skills

Communication

Organization

Attention to detail

Interpersonal skills

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Google Gemini

Smartsheet

Adobe Acrobat

Oracle

Board portals

Zoom

Job description

Who we are:

ASCO is a flexible, high-performance membership organization where employees collaborate to support our mission through evidence, care, and impact. Together with Conquer Cancer, the ASCO Foundation, we foster a culture that prioritizes customer-centricity, emphasizes teamwork, and commits to quality. Our culture, ASCO Works - Our Way of Working, has long enabled workplace flexibility and embraced technology to help us achieve balance. To learn what it's like to work at ASCO

Total Rewards:

At ASCO, we offer a competitive and comprehensive total rewards package. Our compensation philosophy and structure ensure that pay remains market-based, tied to performance, and aligned with our core values. The hiring salary range displayed accounts for a broad spectrum of factors, and the final offer will depend on an evaluation of the selected candidate's experience, training, and specialized skill sets.

In addition to base pay, this position is eligible for our robust total rewards package, which includes health, vision, and dental insurance, a 401(k) with generous contribution, health and wellness benefits, family forming benefits, education support program, generous leave, and much more!

Who we are looking for:

ASCO is in search of a highly-motivated and enthusiastic Governance Coordinator to provide consistent, streamlined, and polished operational, logistical, and administrative support for multiple governing bodies, volunteer leaders and groups, and key governance processes.

If you enjoy planning, coordinating details, collaborating with a variety of stakeholders, and seeing meetings and governance initiatives come together successfully,

This position is hybrid with a primary location at our headquarters in Alexandria, VA. The hire must reside in the District of Columbia, Maryland, or Virginia and live within 75 miles of our headquarters. We anticipate the hire to be onsite approximately 2-3 days per week.

Responsibilities

Coordinate meeting lifecycles for multiple volunteer Boards, committees, and workgroups such as onboarding, schedule virtual/in-person meetings, issue formal notices, track meeting RSVPs, verify attendance and quorum, assemble, proofread and post advance meeting materials, assist with travel arrangements, and track post-meeting action items under the direction of senior level staff.

Deliver end-to-end logistical arrangements for virtual, hybrid, and on-site meetings, including delivering responsive, high-touch, and convenient service for volunteer leaders. This includes serving as onsite point of contact for ASCO volunteer leaders.

On-site attendance of assigned volunteer meetings to capture accurate proceedings, track official motions and directives, and assist in the preparation of corporate minutes and action items in adherence to organizational bylaws, governance policies, and standard procedures under the direction of senior staff.

Maintain the calendars for the four ASCO Presidents and coordinate their activities and travel, including continuous coordination with the Presidents' institutional administrative staff.

Assist with the Nominating Committee and the administration of ASCO elections.

Assist Governance staff with Annual Meeting tasks including management and coordination of Presidential and ASCO Board Chairs' schedules, supporting the ASCO Presidential Ambassadors, on-site support for the Opening Session, and additional special events, as assigned.

Provide efficient records management including governance records in CRM and the Board Portal. Develop and maintain working and archived governance documents including rosters, calendars, committee descriptions, individual Board participation and other documents.

Assist with the annual appointment process for Conquer Cancer Directors, Officers, Committee Members, and Chairs. Provide assistance to Governance team members as needed.

Ability to work occasional early mornings and evenings to support in-person and meeting logistics.

Required Education and Experience

Bachelor's degree or equivalent combination of education and experience

1 - 3 years of prior professional experience, or a combination of internship and professional experience; and nonprofit experience and/or supporting governance activities are highly desirable

Experience with or willing to learn Microsoft Office tools, Google Gemini, Smartsheet, Adobe Acrobat, Oracle, custom Board portals and Zoom

Competencies

Excellent communication skills with ability to clearly convey and receive information

Excellent organizational skills and attention to detail

Excellent interper