Non-Oncology Infusion Coordinator

New England Cancer Specialists; Westbrook (ME); Remote; USD 35,000 - 59,000; Full time

Job summary

New England Cancer Specialists is seeking a full-time Remote Non-Oncology Infusion Coordinator. The role handles NOI referrals, scheduling recurring treatments, pre-registration, and document collection across NECS sites. You will triage calls, maintain records, and support patients with professional, confidential service.

The position emphasizes teamwork with pharmacists and Financial Advocates, ensuring timely, accurate scheduling while meeting HIPAA standards and corporate policies.

Qualifications

• Experience handling referrals and scheduling in a healthcare setting.
• Knowledge of medical terminology and patient data privacy is required.
• Proficiency with electronic medical record (EMR) systems is essential.
• Excellent telephone and multitasking skills with a focus on accuracy.

Responsibilities

• Process NOI referrals by phone, fax, or website.
• Authorize NOI services with contracted facilities.
• Create new patient accounts in the EMR and scheduling systems.
• Schedule patient appointments and treatments following scheduling guidelines.
• Maintain patient records and prepare for visits, ensuring HIPAA compliance.

Skills

Customer service

Medical terminology

EMR systems

HIPAA compliance

Job description

New England Cancer Specialists (NECS) is currently seeking a full-time 40 hr 5 Day a week Remote Non- Oncology Infusion Coordinator. Non-Oncology Infusion (NOI) Coordinator is responsible for all incoming referrals for non-oncology infusions and scheduling all recurring treatments at all NECS sites. Scheduling and pre-registering NOI patients, obtaining necessary records, and ensuring necessary labs, records, and authorizations are on file prior to treatment dates. Additional duties include answering multi-line phones, triaging calls, resolving issues and answering questions, redirecting callers if necessary, taking detailed messages, and/or forwarding calls to appropriate persons. Manages and resolves appointment conflicts proactively working directly with pharmacist and Financial Advocate. Maintain confidentiality, meet deadlines, and able to problem solve. Demonstrate superior customer service skills and the ability to be an effective team player

NECS is a private medical practice composed of 18 oncologists and hematologists serving the region from five separate locations in Maine and New Hampshire. Our mission is to make life better for people with cancer and blood disorders. Kindness, compassion, and respect are part of everything that we do - from our phone operators to our physicians, every person on our team is important, and everyone makes a difference. We are proud to be the first Dana Farber Cancer Institute Affiliate practice in the country, striving to provide the highest quality care and unmatched, holistic support for every patient, every day.

Please note: New England Cancer Specialists engages in employer surveillance and electronic monitoring of employees through company-provided systems and devices (such as computers and phones) as permitted by Maine law. Per state law, applicants will be notified of these practices during the interview process.

We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit, and business need without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Experience and Skills

ESSENTIAL FUNCTIONS

• Process all NOI referrals received by phone, fax, or website.
• · Authorization of NOI services with contracted facilities.
• · Creating new patient accounts in appropriate systems.
• · Schedule appointments for patients by phone in the appropriate timeframe
• · Schedules treatments in EMR following all scheduling guidelines.
• · Maintains thorough record collection/ chart prep in a timely manner in preparation for visits.
• · Readies orders and patient records.
• · Successfully maintain a pleasant, professional demeanor under stressful conditions working with a wide range of patient personalities.
• · Uses professional judgment in disclosing information obtained from clients and operates under HIPAA guidelines.
• · Follows established departmental policies, procedures, and objectives, as well as safety, environmental, and infection control standards.
• · Other duties as assigned.
• · Participate in KPI metric discussions.

Yearly Salary: $35,100-$58,500

• K NOWLEDGE, SKILLS AND ABILITIES
• · Knowledge and application of medical terminology required.
• · Previous experience with electronic medical record systems required.
• · Exceptional customer service experience required.