Non-Clinical - Admin Assistant

Cynet Health; Roseville (CA); On-site; USD 26,000 - 32,000; Full time

Job summary

Cynet Health is seeking an Onsite Administrative Assistant for the medical staff services department. The role acts as a liaison between administration and medical staff, coordinating committees, schedules, and documentation while ensuring confidentiality and regulatory compliance.

Responsibilities include meeting management, credentialing support, licensure tracking, and maintaining the medical staff database. A strong organizational approach and two years of related experience are preferred.

Qualifications

• Must have High School Education/GED or equivalent preferred.
• Associates/Technical Degree or equivalent combination of education/related experience preferred.

Responsibilities

• Acts as liaison between organization administration and the medical staff.
• Manages medical staff committees and supports medical staff leadership.
• Coordinates small programs with limited budget/impact.
• Maintains a positive relationship with medical staff leadership.
• Represents administrative issues to influence collaboration between physicians and leadership.
• Maintains confidentiality in all medical staff matters.
• Prepares meeting agendas, minutes, and follow-up for medical staff departments.
• Maintains organized meeting documentation for regulatory review.
• Supports peer review documentation.
• Publishes and maintains emergency department call schedules.
• Assists in FPPE processes coordination.
• Collaborates with leadership to revise privilege request forms.
• Tracks licensure and certifications to ensure timely renewals.
• Assists in credentialing functions for medical and allied health staff.
• Keeps medical staff bylaws, policies, and regulatory requirements up to date.
• Maintains medical staff database, rosters, and call schedules.
• Manages dues and fees for medical staff.
• Performs other duties as assigned.
• Requires compliance with vaccination policies.

Education

High School Education/GED; Associates/Technical Degree preferred

Job description

Non-Clinical - Admin Assistant

Profession: Medical Staff Coordinator

Specialty: Medical Staff Coordinator

Duration: 24 Months

Shift: Day Shift

Hours per Shift: Full-Time Onsite

Experience: Two years' experience in a medical staff services department or other related setting preferred.

License: None specified.

Certifications: None specified.

Must-Have: High School Education/GED or equivalent preferred. Associates/Technical Degree or equivalent combination of education/related experience preferred.

Description:Acts as liaison between organization administration and the medical staff.Manages medical staff committees and supports medical staff leadership.Coordinates small programs with limited budget/impact.Maintains a positive relationship with medical staff leadership.Represents administrative issues successfully to influence collaboration between physicians and leadership.Maintains strict confidentiality in all matters pertaining to the medical staff.Assumes responsibility for meeting management including agenda preparation, minutes, and follow-up for assigned medical staff departments and committee functions.Maintains organized meeting documentation and prepares minutes and documents for regulatory review.Supports peer review process and documentation.Publishes and maintains emergency department call schedules.Assists in coordinating and monitoring the FPPE processes.Collaborates with medical staff leadership to create and revise privilege request forms.Tracks license and certification expirations for all providers to ensure timely renewals.Assists in credentialing functions for medical and allied health staff if applicable.Maintains current knowledge of medical staff bylaws, rules and regulations, and hospital policies related to medical staff and regulatory agency requirements.Maintains medical staff database, official rosters, and call schedules.Maintains medical staff documents, policies, and procedures in compliance with regulatory requirements.Manages medical staff dues and fees.Tracks and updates expiring licenses, health records, and other certifications.Performs other job-related duties as assigned.

Organizational Requirements:Committed to the safety and well-being of associates and patients.Required vaccinations as a condition of employment and annually thereafter, where applicable.Medical and religious exemptions may apply.