NIGHT SHIFT ADMINISTRATIVE ASSISTANT

Hexapm

Houston (TX)

Hybrid

USD 42,000 - 60,000

Full time

14 days+

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Benefits offered by this job

Paid holidays

Internet stipend

PTO

Workstation upgrade

Cancer screening

Medical assistance

Vehicle ownership program

Life/fund safety net

Retirement plan

Development sponsorship

Seasonal bonus

Multicultural English-only environment

Job summary

HEXA Property Management is hiring for a 100% remote Administrative Assistant (Night shift) to support the Sales Team. The role involves lead management, customer communication, and developing sales materials, with fluency in English and Vietnamese required.

You will work 40 hours a week, Monday to Friday, 8:00 AM–4:30 PM CDT, and collaborate with Marketing and operations to ensure accurate records and streamlined processes. This is a remote, full-time opportunity.

Qualifications

1 year of experience in sales, support, administrative, or a related field.
Proficient in English and Vietnamese with professional communication.
Experience or comfort with remote work and fast learning.
Strong MS Office skills and CRM familiarity.

Responsibilities

Provide sales support and administrative tasks to the sales team.
Update inventory status and coordinate unit readiness.
Enter and maintain data in Resman and other platforms.
QC sales materials and coordinate promotions with marketing.
Update team schedule and improve sales processes.

Skills

English & Vietnamese

Remote work experience

CRM familiarity

Organizational skills

Tools

Microsoft Office Suite

CRM systems (Salesforce/HubSpot)

Job description

Forge Your Path: Explore Career Opportunities with Us

Join a dynamic team. Grow your skills. Shape the future. Start your journey now!

Established in 2022, Hexa Property Management is a Houston-based property management company specializing in residential properties. We manage a growing portfolio of apartment communities and rental units, focusing on maximizing property value while delivering exceptional customer care.

As a global, remote-first team spanning Asia, Europe, the US, and Latin America, we bring diverse perspectives together to provide high-quality, multilingual service. Driven by a culture of learning, collaboration, and flexibility, we empower our team to grow and perform at their best, without the limits of traditional office structures.

Role Purpose

The Administrative Assistant (Night shift) provides essential support day-to-day operation to the Sales Team, helping to streamline sales processes, enhance customer relationships, and contribute to achieving sales targets. This role is ideal for an energetic and proactive individual who is passionate about sales and looking to grow within a dynamic sales environment.

The Administrative Assistant (Night shift) will assist with lead management, customer communication, administrative tasks, and developing sales materials. Fluency in both Vietnamese and English is required for this position.

How We Work

This is a Full-time, 100% remote position with Zoom meetings required during working hours.

Monday to Friday: 8 AM – 4.30 PM (CDT)
Total of 8 hours a day, 40 hours a week

What You Will Do

Sales Support & Administrative Tasks: Directly assist sales dept with daily operation including:
- Checking and updating inventory status (Occupancy/ vacancy), create make-ready requests for a unit needed for the show.
- Codebox management and tracking across sales platforms (inventory sheet, tenant turner, zillow..), keep codebox status up-to-date.
- Manage and update sales information on tenant turner, zillow & resman.
- QC sales materials, advertisements/ promotions
- Coordinate with the Marketing team to update promotion and sales content across platforms (Tenant turner, Zillow, Resman..).
- Prospect promotion data management submitting to Marketing
- Manage sales correspondence, organize sales-related documents, sales materials, and maintain accurate customer records in the Resman system.
- Update team schedule.
- QC Sales process for improvement.
Resman Data Entry & Maintenance: Ensure all customer interactions, sales activities, and lead statuses are accurately recorded and updated in the Resman system.
Perform other tasks assigned by Leader/Managers.

What You Bring

Background: from 1 years of experience in sales reps, support, administrative, customer service or a related field.
Language & Communication: Professional working proficiency in English and Vietnamese. Excellent communication skills, with a professional and friendly demeanor.
Remote Expertise: Proven experience in remote work; or, if new to remote, must demonstrate high tech-savviness and a fast, adaptable learning style.
Technical Skill:
- Proficient in Microsoft Office Suite and comfortable working with CRM systems (Salesforce, HubSpot, or similar platforms).
- Familiarity with sales processes, customer service best practices, and maintaining accurate customer records.
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment while maintaining a high level of accuracy and attention to detail.
Preferable Skill: High attention to detail and accuracy, enthusiastic, proactive and detail-oriented.

What Success Look Like

Prospects receive timely, professional, and accurate support throughout the leasing journey.
Sales data, lead records, inventory status, and customer information are consistently accurate and up to date.
Tours, applications, and follow-up activities are coordinated efficiently with minimal delays.
Sales platforms, marketing promotions, and leasing information remain accurate across all channels.
Administrative and operational support enables the Sales Team to focus on closing leases and achieving occupancy goals.
Opportunities for process improvement are proactively identified and implemented.

What We Offer

8 Paid (Float) Holidays per year — flexible and culturally inclusive, allowing you to observe your own national or personal holidays, not just U.S. dates.
Utility & Connectivity Stipend: up to $60/month — a fixed monthly allowance to keep your internet fast and your workspace comfortable, so you can focus on what matters.
Paid Time Off (PTO): 16–39 days annually — starting generous and growing with your tenure, with full carryover and no annual reset.
Workstation Setup & Upgrade Support: up to $1,000 — invest in the tools & equipments you need to do your best work. You own your equipments!
Annual Comprehensive Cancer Screening: up to $850 — because your health comes first, HEXA covers preventive screenings so you never have to choose between wellness and cost.
VitalCare Medical Assistance — hospital payment for emergencies, surgery, and childbirth.
Staff Line of Credit (LOC) Program — income-based credit access with low interest rates, built to give you financial breathing room when life happens.
Vehicle Ownership Program (Supervisor level and above) — financial support toward vehicle ownership, recognizing leadership commitment with tangible investment.
AfterLife Fund Support — a meaningful safety net for your family, calculated from your actual earnings.
Loyalty Retirement Plan — an exclusive long-service benefit honoring those who build their careers with HEXA for the long haul.
Learning & Development Sponsorship — training courses, certifications, and professional growth funded by HEXA, because your development is our investment.
Seasonal Bonus — performance-linked bonuses awarded during profitable periods or successful investment cycles.
Multicultural Work Environment — a globally distributed team with 100% English communication, where diverse perspectives are celebrated and every voice is heard regardless of location or background.

Why HEXA Is Your Next Career Move

HEXA is a 100% remote workplace with tailored working hours, built for people who want a real, long-term career. We offer a generous 5-year benefits plan, always pay on time, and make sure every bit of value you bring is recognized and compensated. You can focus on your work with a peace of mind.

As HEXA works in a fast-moving, tech-driven environment, we look for people who are curious, adaptable, and always learning. If you care about professionalism, take ownership of your work, and enjoy improving how things are done, HEXA gives you solid pay, strong benefits, and clear opportunities to grow.

The Administrative Assistant (Night shift) provides essential support day-to-day operation to the Sales Team, helping to streamline sales processes, enhance customer relationships, and contribute to achieving sales targets. This role is ideal for an energetic and proactive individual who is passionate about sales and looking to grow within a dynamic sales environment.

This role is responsible for helping identify and evaluate residential investment opportunities by conducting market research, sourcing potential deals, and organizing property data. Your analysis will support acquisition decisions and contribute to the growth of HEXA's real estate portfolio. Fluency in both Vietnamese and English is required for this position.

Hexa Property Management is a Property management foundation for landlords and delivering a good lifestyle for residents by expertise and care. Our mission is to go beyond conventional property management, crafting environments that nurture connections, comfort, and joy.