Night Auditor

your employer; City of Poughkeepsie (NY); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Competitive Pay

Training & Development

Opportunity for Advancement

Medical

Vision

401k with Match

Paid Time Off

Holiday Pay

Free Parking

Creating memorable experiences one bed

Job summary

Your employer is seeking a Night Auditor to welcome guests and ensure a smooth overnight operation, reflecting exceptional service and a positive memory of their stay. You will manage check-ins/outs, handle the front desk using the hotel’s systems, and coordinate with housekeeping, maintenance and F&B to fulfill guest needs.

Strong communication, organizational skills, and a working knowledge of property management software are required; open availability on weekends and holidays is essential.

Qualifications

• Excellent communication, organizational and guest service skills required.
• Working knowledge of Microsoft Excel and Word.
• Advanced working knowledge of property management software systems.
• Must have open availability work weekends and holidays.

Responsibilities

• Participates in the prompt and courteous check in and checkout of guests.
• Provide gracious and efficient telephone service as it relates to general PBX calls.
• Calls should be answered promptly and knowledgeably, always ensuring complete and accurate information.
• Demonstrates a working knowledge of all services, facilities and programs of the hotel and effectively assists the hotel’s guests.
• Responds to guests’ requests promptly, efficiently, and courteously.
• Arranges fulfillment of guest services by working with housekeeping, maintenance, and food and beverage where applicable.
• Stays current with developments in the hotel by reviewing the communication log book each shift; updates log book for next shift.
• Resolve conflicts and negotiate effectively.
• Demonstrates teamwork by cooperating, assisting, and communicating effectively with co-workers.
• Properly processes guest’s mail, messages, packages, and wake up calls.
• Provide concierge service – fluent knowledge of area, attractions, restaurants, special events, and guest amenities.
• In oversold situations, make accommodations for “walked” guests.
• Ensure wake up calls are delivered in a timely fashion.
• Deliver requested items to guestrooms such as rollaway beds, cribs, pillows, towels, luggage etc.
• Ensure all charges are correctly entered on the guest’s bill, credit card control procedures are strictly adhered to, and accounts are balanced daily.
• Accurately close shift by getting appropriate approval signatures and authorization codes.
• Verifies and balances daily charges for all departments to guest folios, master accounts, and house accounts; makes corrections as necessary.
• Completes the nightly processing sequence to close the current day’s sales.
• Transmits the credit cards nightly.

Skills

Customer service

Communication skills

Organizational skills

Guest service

Tools

Property management software

Microsoft Excel

Microsoft Word

Job description

Are you ready to be a part of a great team with many growth opportunities? Are you someone that smiles at every person you see or are you someone that strives to make a positive difference in someone's day? Join us as a Night Auditor where your contributions will make a significant impact on our guests' experiences!

You are the beginning of an exceptional guest experience. As a Night Auditor, you will make our guests feel welcome and reflect the exceptional experience to come when they arrive. Your personalized interactions, care in guest room selection, and knowledge of the hotel will ensure our guests have a lasting memory of their visit, while embracing the values of the Company Culture and Guiding Principles.

Responsibilities

• Participates in the prompt and courteous check in and checkout of guests.
• Provide gracious and efficient telephone service as it relates to general PBX calls.
• Calls should be answered promptly and knowledgeably, always ensuring complete and accurate information.
• Demonstrates a working knowledge of all services, facilities and programs of the hotel and effectively assists the hotel’s guests.
• Responds to guests’ requests promptly, efficiently, and courteously.
• Arranges fulfillment of guest services by working with housekeeping, maintenance, and food and beverage where applicable.
• Stays current with developments in the hotel by reviewing the communication log book each shift; updates log book for next shift.
• Resolve conflicts and negotiate effectively.
• Demonstrates teamwork by cooperating, assisting, and communicating effectively with co-workers.
• Properly processes guest’s mail, messages, packages, and wake up calls.
• Provide concierge service – fluent knowledge of area, attractions, restaurants, special events, and guest amenities.
• In oversold situations, make accommodations for “walked” guests.
• Ensure wake up calls are delivered in a timely fashion.
• Deliver requested items to guestrooms such as rollaway beds, cribs, pillows, towels, luggage etc.
• Ensure all charges are correctly entered on the guest’s bill, credit card control procedures are strictly adhered to, and accounts are balanced daily.
• Accurately close shift by getting appropriate approval signatures and authorization codes.
• Verifies and balances daily charges for all departments to guest folios, master accounts, and house accounts; makes corrections as necessary.
• Completes the nightly processing sequence to close the current day’s sales.
• Transmits the credit cards nightly.

Requirements

• Serve as Manager On Duty when required.
• Working in other areas of the hotel when needed to assist operations.
• Informs immediate supervisor promptly and fully of all problems or unusual matters of significance.
• Performs all duties and responsibilities in a timely and efficient manner in accordance with established company policies and procedures to achieve the overall objectives of this position.
• Maintains a favorable working relationship with all other company associates to foster and promote a cooperative and harmonious working climate.
• Working knowledge of Microsoft Excel and Word.
• Advanced working knowledge of property management software systems.
• Working knowledge of switchboard and telephone etiquette.
• Excellent communication, organizational and guest service skills required.
• At all times projects a favorable image of the Hotel to the public.
• Performs other duties as assigned, requested, or deemed necessary by management.
• Must have open availability work weekends and holidays.

Physical

• Move, transport, put, install, remove, replace, position, place, and transfer.
• Move about or to, position self.
• Operate, adjust attach, position, set up, handle, tend to activate, apply, measure, use, modify, input, compile, retrieve, make, create, collect, inspect, prepare, service.
• Stand for extended periods of time.
• Communicate, converse, discern, convey, discuss.
• Determine, identify, recognize, perceive, estimate, judgment, compare, observe, assess.
• Ability to bend, lift, kneel, and be in motion for the full day.
• Must be able to move continuously during work hours and able to lift and/or carry 50 pounds.

We are an organization driven by our Guiding Principles – Associate Engagement, Presentation of our Hotels, Driving Guest Loyalty, Ensuring Financial Success, Community and Global Focus. We pride ourselves on having a reputation of providing our guests with genuine hospitality and a commitment to service that exceeds their expectations. As a growing organization, our passion is serving guests and providing an unforgettable experience. We create loyal relationships by delivering what was promised with a focus on accountability, attention to detail, integrity and superior quality and service.

What You Can Expect

• Competitive Pay
• Training & Development
• Opportunity for Advancement
• Medical
• Vision
• 401k with Match
• Paid Time Off
• Holiday Pay
• Free Parking
• Creating memorable experiences one guest at a time
• Opportunities to give back to the communitythrough our global focus efforts

The Company provides equal employment opportunities to all Associates and applicants for employment without regard to race, color, national origin, sex (including pregnancy, sexual orientation, transgender status, or gender identity or expression), marital status, religion, age, disability, genetic information, veteran status, or any other characteristics protected by federal, state, or local laws.