NEW YORK, USA - VFX Production Coordinator

Barnstormvfx; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Barnstorm VFX is seeking an experienced VFX Coordinator to support cross-functional teams on a variety of creative projects. You will manage schedules, track tasks in ShotGrid/Flow, and ensure timely delivery while liaising with artists and producers.

This remote-based role requires 5+ years in VFX or film production, strong organizational skills, and a proactive mindset. US work authorization is required; the company offers competitive pay and a collaborative, innovative environment.

Qualifications

• 5+ years of experience in the VFX or film production industry.
• Intermediate-Expert with Shotgrid/Flow; setting up, updating and maintaining projects.
• Intermediate to Advanced knowledge of Google Suite.
• Demonstrated project management experience in VFX with the ability to problem-solve in a fast-changing environment.
• Ability to liaise and collaborate with clients, artists, and producers.
• A creative ability to interpret supervisor and client notes.
• Thorough understanding of television/ episodic VFX production pipelines (and feature film a plus).
• Knowledge of VFX Software 2D/3D packages is an asset.

Responsibilities

• Schedules, prioritizes, and tracks internal technical assignments and project details.
• Organizes dailies, rounds, and project meetings; organize and setup rooms/media.
• Ensures Shotgun (project management software) statuses and task assignments and project scope is maintained daily.
• Coordinates and package shot deliveries including submission documentation.
• Ensures team members are clear on daily deliverables; calendar management, records all notes from clients, dailies, and rounds.
• Communicates team updates; understands priorities.
• Coordinates and monitor multiple projects.
• Documentation and report preparation; tasks tracked and managed.
• Communicates any schedule changes to appropriate stakeholders; escalates to Supervisors/Producers.
• Follows up on approved and completed work; ensure delivery on time and to specification.
• Establishes quality control and project closures processes.

Skills

VFX production

Project management

Client liaison

ShotGrid/Flow

Google Workspace

VFX pipelines

Tools

ShotGrid/Flow

Google Workspace

Job description

About Barnstorm

Barnstorm is an Emmy and VES-nominated visual effects studio based in Los Angeles and with operations in Vancouver, Montreal, Atlanta, NYC and the UK. We provide photo-realistic visual effects for a variety of episodic and select sequences in feature films. We pride ourselves in our artists’ talent and dedication to producing world-class visual effects.

Who You Are

You are an experienced VFX Coordinator eager to bring your skills to a dynamic studio environment where a wide variety of creative projects await. With a proven track record in VFX production, you excel at supporting cross-functional teams through your strong project management capabilities and effective time management. You are a clear and confident communicator, known for your high level of organization, proactive mindset, and positive attitude. Your strong creative vision and collaborative spirit make you a valuable asset to any team, and you’re ready to contribute meaningfully to a growing company that values innovation and excellence.

What You’ll Do

• Schedules, prioritizes, and tracks internal technical assignments and project details


• Organizes dailies, rounds, and project meetings; organize and setup rooms/media


• Ensures Shotgun (project management software) statuses and task assignments and project scope is maintained daily


• Coordinates and package shot deliveries including submission documentation


• Ensures team members are clear on daily deliverables; calendar management, records all notes from clients, dailies, and rounds


• Communicates team updates; understands priorities


• Coordinates and monitor multiple projects


• Documentation and report preparation; tasks tracked and managed


• Communicates any schedule changes to appropriate stakeholders; escalates to Supervisors/Producers


• Follows up on approved and completed work; ensure delivery on time and to specification


• Establishes quality control and project closures processes

What You Bring

• 5+ years of experience in the VFX or film production industry


• Intermediate-Expert with Shotgrid/Flow; setting up, updating and maintaining projects


• Intermediate to Advanced knowledge of Google Suite


• Demonstrated project management experience in VFX with the ability to problem-solve effectively in a fast-changing environment


• Ability to effectively liaise and collaborate with clients, artists, and producers


• Demonstrated aptitude for technical workflow challenges: directory structure, file formats, naming conventions, scripts, automation tools, etc.


• A creative ability to interpret supervisor and client notes.


• Demonstrated aptitude for technical workflow challenges: directory structure, file formats, naming conventions, scripts, automation tools, etc.


• A thorough understanding of television/ episodic VFX production pipelines (and feature film a plus).


• Knowledge VFX Software 2D/3D packages is considered an asset

About This Role

This is a remote based role.

Note: At this time we are only accepting applications from those artists legally eligible to work in the U.S.

The posted pay range is aligned with what we believe is fair pay at the time of posting this role. An applicant’s relevant education, experience, skills and qualifications, location and currency may all be considered when deciding pay position within the range. Pay ranges may change. Benefit plans are dependent on the local plan offering and employment status but all US and Canada plans include a comprehensive health insurance plan, retirement savings, and paid time off. Barnstorm VFX is committed to fostering a diverse and inclusive team that provides a meaningful work environment free of discrimination and harassment. We seek to recruit, develop and retain the most talented people from a diverse candidate pool. Indigenous people, people of color, people of all genders or non-genders, and people with disabilities of all types are encouraged to apply. We thank everyone for their interest and application, however only those selected for an interview will be contacted.