New Truck Inventory Readiness Coordinator

Inland Group; Tolleson (AZ); On-site; USD 42,000 - 60,000; Full time

Job summary

Inland Kenworth is seeking a New Truck Inventory Readiness Coordinator in Tolleson, AZ. You will own inventory readiness from factory receipt through sale, coordinating across Service, Wash Bay, Body Shop, and Marketing to present and track inventory accurately.

The role emphasizes taking ownership, ensuring timely readiness, photographing inventory, and maintaining precise location records to support fast, sale-ready vehicles across the dealership network.

Qualifications

• High school diploma or equivalent.
• Strong organizational and time management skills.
• Exceptional attention to detail.
• Strong communication and interpersonal skills.

Responsibilities

• Inventory Readiness Coordination: Own all new truck inventory after factory receipt and acceptance.
• Coordinate progress through all preparation stages and serve as central contact for readiness activities.
• Photograph and merchandising: capture inventory and submit info to Marketing for website listings.
• Coordinate movement through Service, Wash Bay, Body Shop and other departments to ensure sale-readiness.
• Maintain accurate inventory records and monitor locations across facilities and vendors.
• Conduct audits and address discrepancies to support compliance and efficiency.

Skills

Organizational skills

Attention to detail

Communication

Cross-department coordination

Education

High school diploma

Tools

Microsoft Office

Dealership management systems

Job description

New Truck Inventory Readiness Coordinator

Full-time Regular Marketing Tolleson, AZ, US

9 days ago Requisition ID: 3577

ALL IN ON A REWARDING CAREER AT INLAND

Join us at Inland Kenworth and go ALL IN on a career that has it all.

This position is located at our sales and service dealership location in Tolleson, Arizona.

THE OPPORTUNITY

The New Truck Inventory Readiness Coordinator is responsible for ensuring all new truck inventory is prepared, tracked, merchandised, and available for sale as quickly as possible following receipt and acceptance from the factory.

Acting as the central coordinator of the inventory readiness process, this individual assumes ownership of each new truck after it has been inspected and accepted by the dealership's receiving team. The coordinator is responsible for photographing incoming inventory, maintaining accurate inventory location records, coordinating movement to and from outside vendors and through Inland’s Service, Wash Bay, Body Shop, and other departments, and ensuring each unit is properly prepared for retail sale.

The successful candidate will serve as the "quarterback" of the new truck inventory process, driving accountability across departments and ensuring inventory is professionally presented, accurately tracked, and sale-ready in a timely manner.

YOUR RESPONSIBILITIES

Inventory Readiness Coordination

• Assume ownership of all new truck inventory following factory receipt and acceptance.
• Coordinate and monitor the progress of each truck through all required preparation stages.
• Serve as the central point of contact for inventory readiness activities.
• Ensure trucks move efficiently through internal departments and preparation processes.
• Proactively identify and address bottlenecks that delay inventory from becoming sale-ready.
• Maintain visibility of inventory status and communicate delays or concerns to dealership management.

Photography & Inventory Merchandising

• Photograph and video all incoming new truck inventory according to dealership standards.
• Ensure photos and videos accurately represent vehicle specifications, features, and condition.
• Organize and submit completed photos and vehicle information to the Marketing team for website listings and advertising.
• Partner with Marketing to ensure inventory is advertised accurately and promptly.
• Conduct periodic reviews of online inventory listings to ensure photos and information remain current and accurate.

Department Coordination

• Coordinate inventory movement through all required departments, including:
• Service Department for Pre-Delivery Inspections (PDI)
• Wash Bay for cleaning and detailing
• Body Shop for repairs, paint, or cosmetic corrections
• Additional departments as required
• Work closely with department leaders to prioritize inventory readiness activities.
• Follow up on outstanding work orders, deficiencies, or delays impacting inventory availability.
• Ensure all required preparation activities are completed prior to releasing inventory for sale.

Inventory Tracking & Location Control

• Maintain accurate inventory records within dealership systems.
• Ensure the physical location of all new truck inventory is accurately reflected in internal inventory management systems.
• Update inventory locations as units move throughout dealership facilities and vendor locations.
• Conduct periodic inventory reviews to verify location accuracy.
• Investigate and resolve discrepancies between system records and physical inventory locations.
• Support inventory transfers and ensure location changes are properly documented.

Inventory Audits & Compliance

• Assist with inventory audits conducted by floorplan financing providers.
• Support inventory verification requirements for external accounting firms and internal audit activities.
• Physically verify inventory and provide supporting documentation as required.
• Assist in identifying, investigating, and resolving inventory discrepancies.
• Maintain accurate records that support inventory control and compliance requirements.

Inventory Quality & Presentation

• Verify that all required readiness activities have been completed prior to sale.
• Ensure trucks meet company standards for appearance, cleanliness, and presentation.
• Conduct routine audits of inventory condition and presentation quality.
• Confirm vehicle information and specifications are accurate when sent to Marketing.

Reporting & Process Improvement

• Maintain inventory readiness reports and tracking tools.
• Monitor cycle times from inventory acceptance to sale-ready status.
• Identify opportunities to improve inventory flow and reduce preparation delays.
• Support process improvement initiatives that enhance inventory readiness and operational efficiency.
• Provide regular status updates to dealership leadership regarding inventory readiness performance.

Administrative & Event Support

• Provide support to company event coordinators for local customer, community, and dealership events as required.
• Assist with event preparation activities, including vehicle staging, inventory logistics, display coordination, and general event setup.
• Support the transportation and presentation of vehicles used for promotional, customer appreciation, trade show, and community events.
• Assist with post-event vehicle tracking and inventory reconciliation.
• Perform other duties and special projects as assigned to support dealership operations and business objectives

WHAT WE LOOK FOR

• High school diploma or equivalent.
• Strong organizational and time management skills.
• Exceptional attention to detail.
• Strong communication and interpersonal skills.
• Ability to coordinate activities across multiple departments.
• Proficiency with Microsoft Office applications and dealership management systems.
• Ability to work independently and manage multiple priorities simultaneously.
• Strong sense of ownership, accountability, and follow-through.

Preferred Qualifications

• Experience within a truck dealership, automotive dealership, fleet operation, or inventory management environment.
• Familiarity with commercial truck products and dealership operations.
• Experience with vehicle photography, inventory merchandising, or inventory control processes.
• Knowledge of inventory audit procedures and inventory management systems.
• Drone operator’s license.

ABOUT INLAND

Inland Kenworth is an industry leader in the heavy-duty truck sales, service, and parts marketplace. When we say we’re ALL IN, we mean we’re all in on you and your career.

We are a great place to work—with competitive pay and benefits, mentorship, growth opportunities, and a culture that prioritizes teamwork, safety, and community support. We are committed to embracing new technology, ensuring that we stay at the forefront of innovation in our industry. With 2,000 employees across 50 locations in North America, we provide exciting employment opportunities that can drive your future growth.

Join us at Inland Kenworth and go ALL IN on a career that has it all.