New Business Specialist

BML Wealth Management; Irvine (CA); Hybrid; USD 45,000 - 50,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Group Life and AD&D insurance

401k with company match

PTO + birthday off

Wellness benefits

Hybrid Schedule

Job summary

BML Wealth Management in Irvine, CA is seeking a proactive New Business Specialist to guide the onboarding of new clients. You will work with financial advisors and support teams to complete applications for annuities, life insurance and AUM, ensure accurate documentation, and maintain compliant, high‑quality service.

The role requires a Bachelor’s degree (preferred), 2+ years in financial services, strong communication, organization and CRM experience (Redtail).

Qualifications

• Bachelor’s Degree preferred.
• 2+ years’ experience in the financial industry.
• Proficient with CRM systems (Redtail) and Microsoft Office.
• Strong communication, organization and time management.
• Collaborative, with high level of integrity and confidentiality.

Responsibilities

• Deliver a seamless onboarding experience for new clients.
• Complete and process new client applications (annuities, life insurance, AUM).
• Oversee licensing and appointments for state and carriers.
• Create client files for each new account and maintain records.
• Meet with prospects/clients for paperwork processing and sign‑offs.
• Resolve issues related to new accounts and transfers.
• Conduct rollover calls and complete ERISA paperwork.
• Track pending business using the tracker and update clients regularly.
• Add insurance accounts to Redtail and maintain electronic filing.
• Support at off‑site seminars and events.

Skills

Communication skills

Customer service

Organizational skills

Independent worker

Team collaboration

Education

Bachelor’s Degree

Tools

Redtail CRM

Microsoft Office

Job description

BML Wealth Management is a retirement planning and wealth management firm located in Irvine, CA. We believe everyone should be able to live the retirement they’ve always wanted. As a trusted financial advisor in Irvine, helping clients in Orange County plan for and achieve their retirement goals is our #1 priority. Our team of professionals provides personalized financial planning services to help our clients.

We are seeking a proactive, detail-oriented, and highly motivated full-time New Business Specialist to join our dynamic and growing team. In this critical role, you will play a key part in delivering a seamless and positive onboarding experience for our new clients. You will collaborate closely with financial advisors and internal support teams to facilitate the end-to-end account opening process, ensure all client documentation is accurate and complete, and maintain the highest standards of compliance and service excellence.

What You’ll Do:

• Deliver a seamless onboarding experience for new clients, ensuring personalized attention and exceptional service at every step
• Complete and process new client applications to include Annuities, Life Insurance and AUM
• Oversee Advisor’s licensing and appointment for state and carrier. Ensure product training complete.
• Create appropriate client file for each new account
• Meet with prospects and/or clients for paperwork processing/signage
• Resolve any issues regarding new accounts and transfers
• Conduct rollover calls with clients and complete proper ERISA paperwork
• Follow up on pending new business with the appropriate companies and call each individual client with an update
• Daily monitoring of incoming monies and securities
• Track all pending AUM, Annuity and Life applications from start to issue by using the BML Pending Business Tracker
• Manually add insurance accounts to Redtail (life and annuities)
• Maintain an organized, compliant and efficient electronic filing system
• Assist clients with policy questions, issues, and concerns, providing excellent customer service
• Accurately record notes and outcomes from client interactions in Redtail
• Provide support at off-site seminars & events

What We’re Looking For:

• Bachelor’s Degree preferred
• 2+ years’ experience in the financial industry
• Demonstrates proficiency and confidence working across various platforms and operating systems, Microsoft Office and CRM (Redtail)
• Collaborative team player willing to assist others
• Excellent communication skills; both verbal and written delivered with a sincere and caring attitude
• Demonstrates exceptional organizational skills by efficiently managing multiple client requests and prioritizing time sensitive tasks
• Exhibits meticulous attention to detail and a commitment to accuracy
• Skilled in building strong, trust-based relationships with clients by providing attentive, personalized service and guidance
• Self-starter who takes initiative and works well independently
• Demonstrates strong integrity and a commitment to ethical conduct, especially when handling confidential client information and financial matters
• Thrive in a “time sensitive” environment and adaptable to change without affecting the quality of work

Bonus Points:

• Charles Schwab or similar custodian platforms
• Life and Health Insurance License preferred or willing to obtain within 6 months of hire

What You’ll Get:

• $32.69/hour - $36.06/hour based on experience
• Performance bonus
• Medical, dental and vision insurance
• Group Life and AD&D insurance
• 401k with company match
• PTO + birthday off
• Wellness benefits

Schedule:

• Hybrid Schedule (subject to change)
• Work from home, Monday and Friday
• In office, Tuesday-Thursday 8:30am-5:00pm
• Some evenings required for client events

Presented by Advisor Talent Solutions

Advisor Talent Solutions, part of the AE Management, LLC family of companies, supports independent advisor businesses with their hiring needs. We are not the employer for this position. If you are selected, your employer will be the hiring business. Our team is your main point of contact initially and will guide you through the application process.

Learn more about our approach and services at advisortalentsolutions.com