New Business Intake & Conflicts Coordinator

Socket.dev; New Orleans (LA); On-site; USD 50,000 - 70,000; Full time

Job summary

Jones Walker LLP in New Orleans is seeking a professional responsible for new business intake and conflicts management. The role entails assisting with business intake processes, conducting conflicts checks, and managing the opening and closing of matters within the firm.

The ideal candidate should have prior law firm experience, strong analytical and data entry skills, and a Bachelor's degree. Proficiency in Word, Excel, Outlook, and Aderant is beneficial. The position requires attention to detail and the ability to work under pressure.

Qualifications

• Prior law firm experience is required.
• Detail-oriented with strong ability to analyze and organize information.
• Ability to work well under pressure to meet deadlines.

Responsibilities

• Assist in new business intake for the assigned client.
• Run conflicts checks for new matters in accordance with firm guidelines.
• Open new matters in the time and billing system.

Skills

Analytical skills

Data entry skills

Proficiency in Word

Proficiency in Excel

Proficiency in Outlook

Proficiency in Aderant

Education

Bachelor’s degree

Job description

Description

In accordance with firm policies and procedures, this position is responsible for all tasks related to new business intake and conflicts on a firm-wide basis. Reports directly to the Director of Research Services and Knowledge Management as well as the Manager of New Business Intake & Conflicts. Resident in the New Orleans office.

New Business Intake

• Assists in all aspects of new business intake for the assigned client
• Inputs the data and documentation gathered during the intake process into the Conflicts database
• Reviews data for accuracy

Conflicts

• Runs complete and well documented conflicts checks for new matters for the assigned client in accordance with firm guidelines
• Prepares reports and summarizes research results
• Assists in all administrative tasks related to the conflicts process

Lateral attorney and potential merger reviews

• Runs reports on client lists for potential lateral hires
• Runs reports on client lists for potential office mergers
• Assists with the opening of new matters for lateral hires

Opening & Closing of Matters/Files

• Opens new matters in the time and billing system
• Handles routine re-open matter requests as well re-open requests resulting from annual matter sweeps

Technology Skills

• Word, Excel, Outlook, Aderant

Requirements

• Prior law firm experience
• Bachelor’s degree required, or creditable prior work experience
• Proven analytical skills and strong ability to analyze and organize information
• Detail oriented with strong data entry skills
• Ability to work well under pressure to meet deadlines

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

The Human Resources department will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate.