Navy Programs EA - On-Site Arlington

Decision Technologies; Arlington (VA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive Paid Time Off

Medical, Dental and Vision Insurance

Employee Assistance Programs

Flexible Spending Accounts

401(k) match

Tuition Reimbursement

Paid Certifications

Job summary

Decision Technologies, Inc. in Arlington, VA is seeking a qualified Management Administrator / Executive Assistant to support the US Navy Weapons Engineering and Program Acquisition contract.

This on-site role requires eligibility for a DoD Secret clearance and strong calendar and travel planning skills to coordinate executive front-office activities. The position involves preparing schedules, briefing materials, and meeting documentation, coordinating meetings, and providing office management

Qualifications

• At least 4 years' experience as a prior EA for a U.S. Navy program office.
• Experience managing other peoples' calendars as a delegate using Microsoft Outlook.
• Experience with the Defense Travel System (DTS).
• Experience serializing and executing formal Navy correspondence on Navy letterhead.
• Be a proactive office manager to ensure all office operations are running smoothly.
• Experience with SharePoint, Teams, and Office 365 collaboration tools - experience specifically with U.S. Navy FlankSpeed.

Responsibilities

• Provide planning and administrative support to the Program Manager (U.S. Navy Captain and Front Office personnel).
• Prepare, track, update, maintain, and distribute schedules, calendars, action item lists, status reports, directories, and program documentation as required.
• Assist in preparing correspondence and presentations.
• Plan, organize, schedule, and execute SC meetings, RAM Launcher Working Groups, RAM Missile Working Groups, CIWS In-Process Reviews, PMR, and other meetings.
• Prepare announcements, agendas, correspondence, information packages, briefing materials, SC decisions, and meeting minutes.
• Coordinate and support on-site execution of meeting events, including audio-visual connectivity support.
• Support IWS 11.0 efforts in MOAs/MOUs and amendments.
• Draft and/or review correspondence and MOA/MOU documentation.
• Liaison with government, contractor, and field activities to resolve MOA/MOU issues.
• Answer phones and emails, and escort guests in government spaces.
• Plan and review travel and manage office travel plans
• Track office supplies, create name tags, and serve as overall office manager

Skills

Calendar management

Outlook proficient

Office 365

SharePoint

Teams

Office management

Travel planning

government liaison

Tools

DTS

FlankSpeed

SharePoint

Job description

Decision Technologies, Inc. in Arlington, VA is seeking a qualified Management Administrator / Executive Assistant to support the US Navy Weapons Engineering and Program Acquisition contract.

This on-site role requires eligibility for a DoD Secret clearance and strong calendar and travel planning skills to coordinate executive front-office activities. The position involves preparing schedules, briefing materials, and meeting documentation, coordinating meetings, and providing office management