Executive Assistant

Decision Technologies; Arlington (VA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive Paid Time Off

Medical, Dental and Vision Insurance

Employee Assistance Programs

Flexible Spending Accounts

401(k) match

Tuition Reimbursement

Paid Certifications

Job summary

Decision Technologies, Inc. in Arlington, VA is seeking a qualified Management Administrator / Executive Assistant to support the US Navy Weapons Engineering and Program Acquisition contract.

This on-site role requires eligibility for a DoD Secret clearance and strong calendar and travel planning skills to coordinate executive front-office activities. The position involves preparing schedules, briefing materials, and meeting documentation, coordinating meetings, and providing office management

Qualifications

• At least 4 years' experience as a prior EA for a U.S. Navy program office.
• Experience managing other peoples' calendars as a delegate using Microsoft Outlook.
• Experience with the Defense Travel System (DTS).
• Experience serializing and executing formal Navy correspondence on Navy letterhead.
• Be a proactive office manager to ensure all office operations are running smoothly.
• Experience with SharePoint, Teams, and Office 365 collaboration tools - experience specifically with U.S. Navy FlankSpeed.

Responsibilities

• Provide planning and administrative support to the Program Manager (U.S. Navy Captain and Front Office personnel).
• Prepare, track, update, maintain, and distribute schedules, calendars, action item lists, status reports, directories, and program documentation as required.
• Assist in preparing correspondence and presentations.
• Plan, organize, schedule, and execute SC meetings, RAM Launcher Working Groups, RAM Missile Working Groups, CIWS In-Process Reviews, PMR, and other meetings.
• Prepare announcements, agendas, correspondence, information packages, briefing materials, SC decisions, and meeting minutes.
• Coordinate and support on-site execution of meeting events, including audio-visual connectivity support.
• Support IWS 11.0 efforts in MOAs/MOUs and amendments.
• Draft and/or review correspondence and MOA/MOU documentation.
• Liaison with government, contractor, and field activities to resolve MOA/MOU issues.
• Answer phones and emails, and escort guests in government spaces.
• Plan and review travel and manage office travel plans
• Track office supplies, create name tags, and serve as overall office manager

Skills

Calendar management

Outlook proficient

Office 365

SharePoint

Teams

Office management

Travel planning

government liaison

Tools

DTS

FlankSpeed

SharePoint

Job description

About Decision Technologies, Inc.

Decision Technologies was founded to help bridge the gap between Department of Defense and Federal Government acquisition programs and technology to help our customers optimize their decision-making process. Over the years, our areas of expertise have expanded to include Systems Engineering, Program Management, In-Service Engineering, Equipment Repair, Research and Development, Test and Evaluation, and Intelligence and Counterintelligence Support. Our growth and success have positioned us as a premier engineering and intelligence services provider contributing to our nation's defense.

Our company culture cultivates talented problem-solvers on focused on performance with industry-leading teamwork and responsiveness. We have established a reputation for offering superior services and solutions, proven integrity and innovation, employee engagement and development, and customer collaboration.

Bring your expertise and knowledge to our team!

We are seeking a qualified Management Administrator / Executive Assistant in Arlington, VA. This position is not eligible for hybrid or remote work situations. This is a 100% on-site, in-office position.

Position Description

The selectee will perform as the Decision Technologies Executive Assistant for a US Navy Weapons Engineering and Program Acquisition Support contract.

YOU MUST BE ELIGIBLE FOR A DOD SECRET CLEARANCE

Responsibilities

• Provide planning and administrative support to the Program Manager (U.S. Navy Captain and Front Office personnel).
• Prepare, track, update, maintain, and distribute schedules, calendars, action item lists, status reports, directories, and program documentation as required.
• Assist in preparing correspondence and presentations.
• Plan, organize, schedule, and execute SC meetings, RAM Launcher Working Groups, RAM Missile Working Groups, CIWS In-Process Reviews, Program Manager Reviews (PMR), and other programmatic/technical meetings, conferences, and working groups.
• Prepare announcements, agendas, correspondence, information packages, briefing materials, SC decisions, and meeting minutes.
• Coordinate and support on-site execution of meeting events, including audio-visual connectivity support.
• Support IWS 11.0 efforts in the development and conclusion of necessary PEO IWS 11 MOAs/MOUs and amendments.
• Draft and/or review correspondence and MOA/MOU documentation (SSOIs, Draft MOAs, MOUs, SOW, MOA Annexes, etc.).
• Liaison with government, contractor, and field activities to resolve MOA/MOU issues.
• Answer phones and emails, and escort guests in the government office spaces.
• Plan and review travel and manage office travel plans
• Track office supplies, create name tags, and serve as overall office manager

Required Qualifications

• At least 4 years' experience as a prior EA for a U.S. Navy program office
• Experience managing other peoples' calendars as a delegate using Microsoft Outlook
• Experience with the Defense Travel System (DTS)
• Experience serializing and executing formal Navy correspondence on Navy letterhead
• Be a proactive office manager to ensure all office operations are running smoothly
• Experience with SharePoint, Teams, and Office 365 collaboration tools - experience specifically with U.S. Navy FlankSpeed

Desired Qualifications

• At least 4 years' experience as a prior EA for a U.S. Navy program office
• Experience managing other peoples' calendars as a delegate using Microsoft Outlook
• Experience with the Defense Travel System (DTS)
• Experience serializing and executing formal Navy correspondence on Navy letterhead
• Be a proactive office manager to ensure all office operations are running smoothly
• Experience with SharePoint, Teams, and Office 365 collaboration tools - experience specifically with U.S. Navy FlankSpeed

Travel Requirements

• Limited travel requirements (<10%)

Compensation

Compensation at Decision Technologies, Inc. is determined by various factors, including but not limited to location, the individual's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements.

Employee Benefits

• Competitive Paid Time Off
• Comprehensive Medical, Dental and Vision Insurance
• Employee Assistance Programs
• Flexible Spending Accounts (Medical, Dependent Care & Commuter)
• Company paid Short Term, Long Term, Life and AD&D Insurance
• 401(k) match
• Tuition Reimbursement
• Paid Certifications

Decision Technologies, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.