National Facilities Manager

BKM Capital Partners; Newport Beach (CA); On-site; USD 120,000 - 170,000; Full time

Benefits offered by this job

Competitive pay + bonus incentives

Healthcare, dental, vision, LTD, pet &

Paid time off

401k with match

Professional development resources

Fun, collaborative workplace

Job summary

BKM Capital Partners is seeking a National Facilities Manager to lead planning, development, and management of our expanding office network in Newport Beach and beyond. You will own office siting, buildouts, relocations, and ongoing facility improvements, coordinating IT, HR, accounting, and construction teams.

The ideal candidate thrives in a fast-growing environment, manages complex projects, and upholds company-wide office standards and scalable processes.

Qualifications

• Bachelor's degree in Business Administration, Facilities Management, Construction Management, Real Estate, or a related field preferred.
• Minimum 7 years of relevant experience in corporate facilities management, multi-site office management, or related fields.
• Experience managing multiple office construction, relocation, or improvement projects simultaneously.
• Proficiency with MS Office; familiarity with project management software.

Responsibilities

• Oversee BKM's national network of corporate and field offices, including permanent locations, temporary offices, and planned expansions.
• Develop project plans, budgets, timelines, and milestone schedules for each office project.
• Coordinate IT, HR, accounting and construction inputs to meet occupancy dates and standards.
• Ensure compliance with design standards, furniture, and space planning across offices.
• Manage vendor relationships, bids, and purchases; control budgets and expenditures.
• Drive process improvements, checklists, and reporting for office openings and expansions.

Skills

Project management

Facilities leadership

Budgeting

Vendor coordination

Cross‑functional collaboration

Education

Bachelor's degree in Business Administration / Facilities Management / Construction Management / Real Estate

7+ years corporate facilities management experience

Certifications: FMP / CFM / PMP (plus)

Tools

Microsoft Excel

Microsoft Project

Asana

Job description

BKM Capital Partners and BKM Management Company are growing firms seeking driven, entrepreneurial professionals who want to grow with us and are passionate about their work. Located in our Newport Beach, California office, the National Facilities Manager will oversee the planning, development, coordination, and management of our expanding network of corporate and field offices.

This position serves as the single point of accountability for new office openings, construction and buildouts, relocations, temporary office arrangements, expansions, and ongoing facility improvements. The National Facilities Manager will partner closely with Property Management, Construction, IT, Human Resources, Administration, Accounting, and regional leadership to ensure offices are properly planned, efficiently executed, and fully operational when needed.

The ideal candidate is a hands‑on problem solver who thrives in a fast‑paced, growing organization, anticipates challenges, manages complex projects across multiple markets, and drives accountability across departments. This is not simply a facilities maintenance position; it requires full ownership of BKM's national office infrastructure, office standards, and scalable processes.

This role is 100% in‑office due to its collaborative nature. Travel will be required as needed – up to 10%.

The Key Responsibilities:

National Office Planning & Space Management

• Oversee BKM's national network of corporate and field offices, including permanent locations, temporary offices, and planned expansions.
• Evaluate office space requirements based on current staffing, anticipated hiring, and future growth projections.
• Review and approve proposed floor plans within established authority, ensuring sufficient capacity for future headcount growth, appropriate office layouts, and efficient space utilization.
• Work with leadership and department heads to determine seating, conference room capacity, common areas, storage, and other workspace requirements.
• Establish and maintain company-wide office design standards for furniture, finishes, signage, workstations, conference rooms, and appearance.
• Evaluate opportunities to consolidate, expand, relocate, or improve existing office locations.
• Maintain a comprehensive inventory of office locations, including square footage, seating capacity, occupancy, lease information, and future space requirements.

Office Openings, Construction & Relocation

• Serve as the primary project manager for new office openings, expansions, renovations, relocations, and closures.
• Coordinate office buildouts and improvements with internal Construction teams, architects, contractors, landlords, and service providers.
• Develop project plans, budgets, timelines, and milestone schedules for each office project.
• Ensure that floor plans, furniture selections, technology requirements, security systems, and other needs are identified early in planning.
• Monitor construction and improvement projects for timely completion, quality workmanship, and adherence to approved plans and budgets.
• Conduct site visits and walkthroughs to evaluate progress, identify deficiencies, and confirm operational readiness.
• Coordinate final inspections, punch lists, furniture installation, and office turnover.
• Ensure closures and relocations include proper disposition, transfer, or reuse of furniture, equipment, and other company assets.

Cross-Department Coordination & Accountability

• Serve as the central point of contact for all departments involved in establishing or modifying BKM offices.
• Coordinate with IT so internet connectivity, network infrastructure, workstations, printers, conference room technology, security systems, and access controls are planned and installed on schedule.
• Partner with HR and regional leadership to understand staffing plans, employee start dates, and workspace requirements.
• Work with Accounting to coordinate vendor setup, invoicing, budgets, and payment processing.
• Partner with Construction and Property Management leadership regarding office improvements and physical facility requirements.
• Develop and maintain standardized opening, relocation, and closure checklists with clear responsibilities and communication protocols.
• Establish departmental deadlines and deliverables, conduct project coordination meetings, and provide timely status updates.
• Proactively identify delays, resource constraints, or communication gaps and drive issues to resolution.
• Ensure no new office is occupied until all critical operational requirements have been completed and verified.

Temporary Office Management

• Identify, evaluate, and coordinate temporary office solutions when suitable permanent locations are unavailable.
• Manage arrangements with flexible workspace providers, such as Regus and WeWork, as needed.
• Coordinate temporary office setup, including furniture, connectivity, equipment, access, and employee workspace needs.
• Monitor temporary office commitments, associated costs, renewal dates, and anticipated transition timelines.
• Minimize unnecessary expense overlap and coordinate employee moves to permanent facilities with minimal disruption.

Vendor Management, Procurement & Budget Oversight

• Manage relationships with furniture vendors, general contractors, movers, office equipment providers, and other facilities vendors.
• Obtain competitive bids, evaluate proposals, negotiate pricing, and recommend vendors.
• Establish preferred vendors and standardized purchasing programs where appropriate.
• Prepare and monitor office construction, furniture, relocation, and facilities-related budgets.
• Identify cost savings through competitive purchasing, improved planning, and reuse of existing company assets.
• Review invoices and project expenditures for accuracy and adherence to approved budgets.
• Maintain records of vendor agreements, warranties, office-related contracts, and major equipment purchases.

Ongoing Facilities Management

• Serve as the corporate resource for significant facilities issues affecting field offices.
• Partner with designated local Office Managers to maintain consistent company-wide workplace standards.
• Coordinate larger repairs, renovations, furniture replacements, and office improvement projects.
• Work with qualified professionals and vendors to address applicable building, fire, accessibility, and workplace safety requirements.
• Identify opportunities to improve office functionality, efficiency, and the employee experience.
• Develop preventive maintenance and facilities planning procedures where appropriate.
• Support regional offices while local Office Managers retain routine office administration responsibilities.

Process Improvement & Reporting

• Develop and maintain a centralized tracking system for office locations and active facilities projects.
• Create standard procedures for office requests, space planning, budget approvals, project execution, and office readiness.
• Provide regular reporting on office projects, upcoming openings, budgets, risks, and completion dates.
• Establish measures for project completion, budget adherence, office readiness, and operational efficiency.
• Evaluate software, automation, and AI-enabled tools to improve project tracking, facilities management, and cross-department communication.
• Recommend improvements that help BKM efficiently scale its national office infrastructure.

The Qualifiers:

Education & Experience

• Bachelor's degree in Business Administration, Facilities Management, Construction Management, Real Estate, or a related field preferred.
• Minimum 7 years of relevant experience in corporate facilities management, multi-site office management, commercial real estate, construction project management, or a related field.
• Demonstrated experience managing multiple office construction, relocation, or improvement projects simultaneously.
• Experience overseeing geographically dispersed office locations strongly preferred.
• Solid understanding of commercial office space planning, construction, furniture systems, and office infrastructure.
• Experience managing project budgets, vendor contracts, procurement, and construction-related expenditures.
• Familiarity with commercial leases, landlord and tenant improvement obligations, building systems, and applicable permitting processes.
• Strong proficiency with Microsoft Office, particularly Excel, Outlook, and Teams.
• Experience with project management software such as Asana, Microsoft Project, or similar platforms.
• Professional certifications such as FMP, CFM, or PMP are a plus.

Professional & Leadership Skills

• Exceptional organizational and project management skills with the ability to manage multiple complex initiatives concurrently.
• Strong sense of ownership, accountability, urgency, and attention to detail.
• Excellent communication skills and ability to coordinate across departments and geographic locations.
• Ability to influence others, establish deadlines, and hold stakeholders and vendors accountable without direct reporting authority.
• Proactive, solutions‑oriented approach with the ability to anticipate issues before they impact operations.
• Strong business judgment, financial awareness, and cost‑management skills.
• Ability to interpret office floor plans, space requirements, and basic construction documentation.
• Comfortable working independently, making decisions, and escalating significant concerns when appropriate.
• Ability to build collaborative relationships and work effectively with senior leadership.
• Adaptable and resourceful in a rapidly growing company with changing priorities.
• Commitment to professional, consistent, and positive workplace experiences for employees.
• Highest standards of integrity, professionalism, and ethical conduct.

Key Measures of Success:

• Deliver new and renovated offices on schedule and within approved budgets.
• Ensure offices are fully functional and ready for employees on scheduled occupancy dates.
• Maintain consistent BKM workplace standards across office locations.
• Anticipate space requirements and plan for future staffing growth.
• Reduce unnecessary expenses associated with last‑minute purchases, temporary space, delays, and inefficient space use.
• Maintain accurate, up‑to‑date records of office locations and active projects.
• Establish clear accountability and effective communication among departments.
• Improve the efficiency, predictability, and employee experience of office openings and expansions.

Perks:

• Competitive Pay + Bonus Incentive
• Medical, Dental, Vision, Long Term Disability, Pet and Life Insurance
• Paid Time Off
• 401k Plan + Match
• Professional Development Resources
• Fun Work Environment (Indoor basketball/gym, creative office, team‑building events, company training opportunities, and much more)