National Admin Coordinator

USA SOLVENTUM US LLC; United States; Hybrid; USD 54,000 - 74,000; Full time

Job summary

Solventum is seeking a Regional Administrative Coordinator to empower sales leaders across the US. You’ll manage calendars, coordinate meetings, prepare reports, and support communications while safeguarding confidential information.

In addition to regular duties, you'll handle travel and expenses, interview scheduling, onboarding/offboarding, and collaborate with HR, marketing and training teams. Remote work is possible with 2–3 days in St. Louis, MO per week.

Qualifications

• High School Diploma/GED from an accredited institution AND (3) three years of combined experience in an administrative, coordinator, assistant, secretarial, and/or clerical role in a private, public, government, or military environment
• OR Associate Degree or higher from an accredited institution AND (1) one year of combined experience in an administrative, coordinator, assistant, secretarial, and/or clerical role in a private, public, government, or military environment

Responsibilities

• Provide administrative support to Regional/Area sales leaders and their teams, including calendar management, meeting coordination, tracking key performance metrics, and handling routine correspondence.
• Serve as first-level support for common travel and expense questions; troubleshoot issues and coordinate with internal support teams as needed.
• Schedule candidate interviews and support hiring logistics, including interview agendas and coordination with Talent Acquisition and hiring teams.
• Support regional/area communications by drafting and distributing memos, reminders, updates, and meeting notes at the direction of leadership.
• Maintain team rosters and Outlook distribution lists; support collaboration tools such as Microsoft Teams channels for territories/regions.
• Generate and distribute standard reports (e.g., rankings, target lists, operational reports, etc.) and help maintain tracking logs for regional activities.
• Coordinate with HR, marketing and sales training to support the smooth onboarding of new employees and offboarding of exiting employees (e.g., ordering/returning equipment, ensuring access requests are complete, etc.)
• Support tradeshow/convention requests and payment processing; collect and track required management approvals (e.g., exhibits, ordering, territory coverage).
• Handle sensitive information with discretion and maintain confidentiality while supporting leaders, employees, and business partners.

Skills

Organizational skills

Communication

Calendar management

Travel coordination

Expense support

Vendor logistics

Event coordination

Discretion

Meeting coordination

Education

High School Diploma or GED

Associate degree or higher

Tools

Microsoft 365

Outlook

Teams

Word

Excel

PowerPoint

PowerBI

Workday

Concur

Roster tracking

Job description

Job Description:

Thank you for your interest in joining Solventum. Solventum is a new healthcare company with a long legacy of solving big challenges that improve lives and help healthcare professionals perform at their best. At Solventum, people are at the heart of every innovation we pursue. Guided by empathy, insight, and clinical intelligence, we collaborate with the best minds in healthcare to address our customers’ toughest challenges. While we continue updating the Solventum Careers Page and applicant materials, some documents may still reflect legacy branding. Please note that all listed roles are Solventum positions, and our Privacy Policy: https://www.solventum.com/en-us/home/legal/website-privacy-statement/applicant-privacy/ applies to any personal information you submit. As it was with 3M, at Solventum all qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Solventum, a new healthcare company with a rich history

We’re a new company built on a trusted legacy of solving big healthcare challenges that improve patient lives while enabling healthcare professionals to perform at their best. People, and their well-being, are at the heart of every scientific advancement we pursue. We partner closely with the best minds in healthcare — guided by empathy, insight, and clinical intelligence — to solve our customers’ toughest challenges.

Our ultimate goal? Move humanity forward by improving health for everyone. Because at Solventum, we never stop solving for you.

The impact you’ll make in this role

As a Regional Administrative Coordinator you will have the opportunity to tap into your curiosity and collaborate with diverse teams across a region. You will make an impact by enabling leaders and sales teams to operate efficiently through proactive administrative coordination, communications support, and operational follow-through.

How you will make an impact

• Provide administrative support to Regional/Area sales leaders and their teams, including calendar management, meeting coordination, tracking key performance metrics, and handling routine correspondence.
• Serve as first-level support for common travel and expense questions; troubleshoot issues and coordinate with internal support teams as needed.
• Schedule candidate interviews and support hiring logistics, including interview agendas and coordination with Talent Acquisition and hiring teams.
• Support regional/area communications by drafting and distributing memos, reminders, updates, and meeting notes at the direction of leadership.
• Maintain team rosters and Outlook distribution lists; support collaboration tools such as Microsoft Teams channels for territories/regions.
• Generate and distribute standard reports (e.g., rankings, target lists, operational reports, etc.) and help maintain tracking logs for regional activities.
• Coordinate with HR, marketing and sales training to support the smooth onboarding of new employees and offboarding of exiting employees (e.g., ordering/returning equipment, ensuring access requests are complete, etc.)
• Support tradeshow/convention requests and payment processing; collect and track required management approvals (e.g., exhibits, ordering, territory coverage).
• Handle sensitive information with discretion and maintain confidentiality while supporting leaders, employees, and business partners.

For candidates physically located in or near St. Louis, additional responsibilities may include:

• Supporting front desk coverage, including greeting visitors and managing incoming calls.
• Receiving and distributing mail and packages for St. Louis office.
• Ordering and maintaining office supplies and coordinating with vendors as needed.
• Supporting site operations to ensure a functional, organized office environment.
• Partnering with leadership and HR to plan and execute site engagement and culture-building activities (e.g., employee events, celebrations, recognition moments).

Your skills and expertise

These are the core capabilities and experiences essential to make an impact:

Required Qualifications:

• High School Diploma/GED from an accredited institution AND (3) three years of combined experience in an administrative, coordinator, assistant, secretarial, and/or clerical role in a private, public, government, or military environment

OR

• Associate Degree or higher from an accredited institution AND (1) one year of combined experience in an administrative, coordinator, assistant, secretarial, and/or clerical role in a private, public, government, or military environment

“Nice to Have” Qualifications:

• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Professional written and verbal communication skills, including drafting clear messages for broad distribution.
• Proficiency with Microsoft 365 tools (Outlook, Teams, Word, Excel, PowerPoint).
• Experience supporting leaders and/or sales teams, including calendar management, travel coordination, and expense support.
• Comfort working with reporting tools and systems (e.g., PowerBI, Workday, Concur, roster tracking, and basic data analysis in Excel).
• Experience coordinating meetings and events, including vendor/venue logistics, registration, and approvals.
• High attention to detail and strong follow-through.
• Demonstrated discretion when handling confidential information.

Work Location

• Remote USA or Hybrid in St. Louis, MO (2-3 days in the office per week)

Travel: May include up to 20% travel within sales territory
Relocation Assistance: Not authorized

Pay Transparency

Applicable to US Applicants Only:The expected compensation range for this position is $53,920 - $74,140, which includes base pay plus variable incentive pay, if eligible. This range represents a good faith estimate for this position. The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate’s relevant knowledge, training, skills, work location, and/or experience. In addition, this position may be eligible for a range of benefits (e.g., Medical, Dental & Vision, Health Savings Accounts, Health Care & Dependent Care Flexible Spending Accounts, Disability Benefits, Life Insurance, Voluntary Benefits, Paid Absences and Retirement Benefits, etc.). Additional information is available at: https://www.solventum.com/en-us/home/our-company/careers/#Total-Rewards https://www.solventum.com/en-us/home/our-company/careers/#Total-Rewards

Legal & Compliance

Must be legally authorized to work in the country of employment without sponsorship for employment visa status.

Where this role fits

This role sits within Solventum’s Medical Surgical Divisi on, supporting the Acera product portfolio and its clinically proven solutions designed to improve patient outcomes and surgical efficiency. Through Acera Surgical and the Restrata product, the team advances evidence‑based wound care technologies that support healing across multiple surgical specialties, helping frontline healthcare providers deliver safer, more effective care.

Responsibilities of this position include that corporate policies, procedures and security standards are complied with while performing assigned duties.

Solventum is an equal opportunity employer. Solventum will not discriminate against any applicant for employment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Please note, Solventum does not expect candidates in this position to perform work in the unincorporated areas of Los Angeles County.

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