National Admin Coordinator

Solventum in; St. Louis (MO); Hybrid; USD 54,000 - 74,000; Full time

Job summary

Solventum is seeking anAdministrative Coordinator to support regional sales leaders with calendar management, travel, interviews, and onboarding processes. The role requires strong organizational and communication skills and experience with Microsoft 365 tools.

Location is Remote USA or Hybrid in St. Louis, MO with 2-3 days in the office. Some travel up to 20% may be required as part of the role, and the company emphasizes confidentiality and professional collaboration.

Qualifications

• 3 years of admin/clerical experience in any sector
• Ability to manage calendars, travel and meetings
• Strong written and verbal communication

Responsibilities

• Provide admin support to regional sales leaders including calendar and meeting coordination
• Schedule interviews and coordinate hiring logistics
• Draft memos, reminders, and distribute updates
• Maintain team rosters and distribution lists
• Support site operations and vendor coordination as needed

Skills

Microsoft 365

Calendar management

Travel coordination

Communication skills

Education

High School Diploma/GED

Associate Degree or higher

Tools

Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)

PowerBI

Workday

Concur

Job description

At Solventum, we improve lives by helping healthcare professionals do their best work. Join a team using innovation and insight to make a real impact on the future of healthcare. All roles listed are with Solventum, and we’re committed to protecting your personal information—learn more in our Privacy Policy: https://www.solventum.com/en-us/home/legal/website-privacy-statement/applicant-privacy/

Solventum, a new healthcare company with a rich history We’re a new company built on a trusted legacy of solving big healthcare challenges that improve patient lives while enabling healthcare professionals to perform at their best. People, and their well-being, are at the heart of every scientific advancement we pursue. We partner closely with the best minds in healthcare — guided by empathy, insight, and clinical intelligence — to solve our customers’ toughest challenges. Our ultimate goal? Move humanity forward by improving health for everyone. Because at Solventum, we never stop solving for you.

The impact you’ll make in this role

• Provide administrative support to Regional/Area sales leaders and their teams, including calendar management, meeting coordination, tracking key performance metrics, and handling routine correspondence.
• Serve as first-level support for common travel and expense questions; troubleshoot issues and coordinate with internal support teams as needed.
• Schedule candidate interviews and support hiring logistics, including interview agendas and coordination with Talent Acquisition and hiring teams.
• Support regional/area communications by drafting and distributing memos, reminders, updates, and meeting notes at the direction of leadership.
• Maintain team rosters and Outlook distribution lists; support collaboration tools such as Microsoft Teams channels for territories/regions.
• Generate and distribute standard reports (e.g., rankings, target lists, operational reports, etc.) and help maintain tracking logs for regional activities.
• Coordinate with HR, marketing and sales training to support the smooth onboarding of new employees and offboarding of exiting employees (e.g., ordering/returning equipment, ensuring access requests are complete, etc.).
• Support tradeshow/convention requests and payment processing; collect and track required management approvals (e.g., exhibits, ordering, territory coverage).
• Handle sensitive information with discretion and maintain confidentiality while supporting leaders, employees, and business partners.

Additional responsibilities for candidates located in or near St. Louis

• Supporting front desk coverage, including greeting visitors and managing incoming calls.
• Receiving and distributing mail and packages for St. Louis office.
• Ordering and maintaining office supplies and coordinating with vendors as needed.
• Supporting site operations to ensure a functional, organized office environment.
• Partnering with leadership and HR to plan and execute site engagement and culture-building activities (e.g., employee events, celebrations, recognition moments).

Your skills and expertise

Required Qualifications

• High School Diploma/GED from an accredited institution AND (3) three years of combined experience in an administrative, coordinator, assistant, secretarial, and/or clerical role in a private, public, government, or military environment
• Associate Degree or higher from an accredited institution AND (1) one year of combined experience in an administrative, coordinator, assistant, secretarial, and/or clerical role in a private, public, government, or military environment

Nice to Have Qualifications

• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Professional written and verbal communication skills, including drafting clear messages for broad distribution.
• Proficiency with Microsoft 365 tools (Outlook, Teams, Word, Excel, PowerPoint).
• Experience supporting leaders and/or sales teams, including calendar management, travel coordination, and expense support.
• Comfort working with reporting tools and systems (e.g., PowerBI, Workday, Concur, roster tracking, and basic data analysis in Excel).
• Experience coordinating meetings and events, including vendor/venue logistics, registration, and approvals.
• High attention to detail and strong follow-through.
• Demonstrated discretion when handling confidential information.

Work Location

Remote USA or Hybrid in St. Louis, MO (2-3 days in the office per week)

Travel: May include up to 20% travel within sales territory

Relocation Assistance

Not authorized

Pay Transparency

The expected compensation range for this position is $53,920 - $74,140, which includes base pay plus variable incentive pay, if eligible. This range represents a good faith estimate for this position. The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate’s relevant knowledge, training, skills, work location, and/or experience.

Benefits

Additional benefits (e.g., Medical, Dental & Vision, Health Savings Accounts, Health Care & Dependent Care Flexible Spending Accounts, Disability Benefits, Life Insurance, Voluntary Benefits, Paid Absences and Retirement Benefits, etc.). Additional information is available at: https://www.solventum.com/en-us/home/our-company/careers/#Total-Rewardshttps://www.solventum.com/en-us/home/our-company/careers/#Total-Rewards

Legal & Compliance

Must be legally authorized to work in the country of employment without sponsorship for employment visa status.

Where this role fits

This role sits within Solventum’s Medical Surgical Division, supporting the Acera product portfolio and its clinically proven solutions designed to improve patient outcomes and surgical efficiency. Through Acera Surgical and the Restrata product, the team advances evidence‑based wound care technologies that support healing across multiple surgical specialties, helping frontline healthcare providers deliver safer, more effective care.

Equal Opportunity Employer

Solventum is an equal opportunity employer. Solventum will not discriminate against any applicant for employment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.

A new healthcare company with a rich history. With more than 70 years of delivering healthcare innovations, we continue to move the industry forward by helping to solve our customers’ biggest challenges. 20,000+ employees worldwide. Solventum relies on the courage and the boundless insights of professionals worldwide to achieve exceptional results for our customers and those who rely on them. Healthcare that leads with heart and humility starts with listening and never finishes, only evolves. As long as healthcare challenges remain unsolved, we will be here, united by empathy and a relentless belief that countless lives are improved through our work. Operations in 38 countries. Driven by our dedication to improved outcomes for all we serve, we break through by making unprecedented connections that impact lives. In more than 300 offices and facilities around the world, we work closely with customers and partners to create positive healthcare outcomes that transcend borders. To realize our shared vision, we harness diverse talents and perspectives from every background to not only address our customers' most urgent priorities but anticipate the needs of the future.