NA Nursing Assistant Pratt 5 Cardiac Full Time Nights

South Shore Health System; South Weymouth (MA); On-site; USD 52,000 - 68,000; Full time

Job summary

South Shore Health System is seeking an Accounts Payable professional to perform complex disbursement duties for multiple entities within the system. You will process invoices, reviews, reconciling vendor statements, and support month-end close with accuracy and confidentiality.

Responsibilities include 1099 preparation, vendor master maintenance, reporting, and inquiries from staff and vendors. This role requires independent work and solid knowledge of AP processes.

Qualifications

• Knowledge of accounts payable or bookkeeping procedures.
• Data entry on online systems.

Responsibilities

• Reviews and inputs invoices, check requests, and employee reimbursements and ensures payment within terms.
• Monitors vendor statements monthly and resolves issues with vendors as needed.
• Meets deadlines for month-end closings and general postings.
• Supports General Accounting with accruals, stale checks, expense periods and inventory.
• Participates in weekly check runs and year-end 1099 processing with data verification.
• Maintains Vendor Master File and ensures timely payments to maximize discounts.
• Prepares manual checks with proper authorization and tracks approval workflows.
• Handles inquiries from staff and vendors and uses AP software for resolution.
• Maintains confidentiality and works with integrated AP/Materials Management systems.
• Generates reports and queries to assist budgets and department inquiries.
• Ensures Independent Contractors have proper forms before creating new vendors with prefix 'I'.

Skills

Accounts payable

Data entry

Tools

Accounts Payable software

Job description

Job Description Summary

Performs complex, responsible and confidential duties necessary for accurate and timely disbursements to our vendors, patients, managers and others for the following corporations: South Shore Hospital Health & Education, South Shore Property, PHO, and Coastal Medical, Inc. Under the general direction of the Accounts Payable Manager, performs a variety of duties in accordance with established Hospital policies and procedures. Position requires interaction with employees, department heads, vice presidents, vendors and Materials Management staff. The ability to work independently, without supervision, while processing the Accounts Payable weekly check runs for the above eight corporations is essential.

ESSENTIAL FUNCTIONS

• Reviews and inputs invoices, check requests, and employee reimbursement and assures all are being paid within established terms according to policy.
• Monitors vendor statements on a monthly basis to ensure that the account is up to date. Resolves any outstanding issues with the vendor whenever necessary.
• Is responsible and required to meet all applicable deadlines for Accounts Payable month end closings as well as all general posts.
• Assists the General Accounting staff with problems regarding accruals, invoices, stale checks, expense periods and inventory.
• Assists in weekly check runs throughout entire process.
• Assists in year–end 1099 processing and preparation by verifying all data paid in applicable year. Also, gathers vendor tax information, exemption certificates and runs preliminary 1099 reports to ensure the 1099’s are correct.
  • Collects W9 information and maintains A/P tax information to meet IRS regulations.
• Maintains the integrity of the Vendor Master File to ensure payments are aged properly, in order to keep cash “in–house” as long as possible. Ensures vendor invoices are paid in a timely fashion in order to take all available discounts.
  • Prepares manual checks, after proper authorization, according to established accounts payable procedures
  • Maintains the “invoices out for Approval file” to ensure departments are returning invoices sent out for approval.
  • Monitors “Price Variances” to ensure no overpayments are made to vendors.
• Monitors “Receipt Variances” to ensure correct shipments are made to the institution.
  • Monitors “Uninvoiced Receipts” on a monthly basis to ensure accounts are up–to–date and expenses are charged to departments correctly.
• Monitors outstanding credits on a monthly basis to ensure credits are properly being deducted from vendor checks. Takes necessary steps for collection of cash when there are no outstanding payables.
• Monitors and maintains the Accounts Payable/Materials Management system.
  • Responsible for the maintaining of the approval list in order to follow Hospital policy
• Handles phone inquiries from employees, managers, directors, vice presidents, vendors and sales representatives.
• Works with Accounts Payable software when problem resolution is required.
• Maintains confidentiality of sensitive information.
• Possesses the understanding and experience to work with an integrated Accounts Payable/Materials Management system.
• Prepares documentation for the bank in stop–payment situations. Updates the Accounts Payable system to reflect such entries
• Runs reports and queries on demand to assist departments with their budgets and other inquiries as needed.
• Participates in the Fiscal year end processing of invoices. During this time overtime and weekend hours may be required.
• Ensures that all Independent Contractors have an Independent Contractor form signed and on file before a new vendor is created with the prefix of "I".

ESSENTIAL FUNCTIONS (Cont.)

I. Technology and Learning

• Participates in continued learning and possess a willingness and ability to learn and utilize new technology and procedures that continue to develop in their role and throughout the organization.
• Embraces technological advances that allow us to communicate information effectively and efficiently based on role.

NON-ESSENTIAL FUNCTIONS

• Other duties as required.

Knowledge of accounts payable or bookkeeping procedures. Data entry on "on-line" system.