Music Administrator

New York City Ballet, Inc.; New York (NY); On-site; USD 85,000 - 125,000; Full time

Job summary

New York City Ballet is seeking a Music Administrator to support the Music Department with expert administrative, organizational, and project management skills. The role demands deep knowledge of music administration and the ability to plan, coordinate, and execute artistic projects from concept to realization while building relationships with artists, conductors, and managers.

Responsibilities include music licensing, contract administration, budgeting with Operations, coordinating auditions,

Qualifications

• Minimum of a bachelor’s degree in music and a minimum of five years’ experience working with a professional orchestra and large arts organization.
• Advanced knowledge of Microsoft Office, including Excel
• Music reading proficiency helpful
• Strong communication and problem-solving skills

Responsibilities

• Responsible for Music Licensing, contract administration and payment
• Coords auditions for guest instrumentalists and singers
• Contracts guest instrumentalists, singers, conductors and administers contract with their agents
• Liaises between Staff Conductors and Music Librarian regarding scores and parts

Skills

Music administration

Communication

Problem solving

Education

Bachelor's degree in music

Tools

Microsoft Office

Excel

Job description

New York City Ballet is one of the foremost dance companies in the world, with a roster of spectacular dancers and an unparalleled repertory. Founded in 1948 by George Balanchine and Lincoln Kirstein, New York City Ballet quickly became world-renowned for its athletic and contemporary style. Widely acknowledged for its enduring contributions to dance, New York City Ballet is committed to promoting creative excellence and nurturing a new generation of dancers and choreographers. The School of American Ballet is the official training academy of the New York City Ballet.

Position Summary:

The Music Administrator supports and advances the work of the Music Department through exceptional administrative, organizational, and project management expertise. The role requires a high level of knowledge of music administration, with the ability to plan, coordinate, and execute artistic projects from conception through realization. Success in this position depends on strong leadership skills, including the ability to manage, inspire, and support members of the Music Department. Equally important are the ability to build and maintain strong relationships with artists, conductors, and artist managers, as well as a thorough understanding of the professional music industry and its operations.

Essential Duties and Responsibilities:

The duties of the Music Administrator will include, but may not be limited to:

• Responsible for Music Licensing, contract administration and payment
• Works with Operations Department on the budgeting process for the music department
• Coordinates auditions for guest instrumentalists and singers
• Contracts guest instrumentalists, singers, conductors and administers contract with their agents
• Point person for guest artists
• With the Assoc. Music Director, Orchestra Manager, Production Manager, and Director of Rehearsal Administration, coordinates the orchestra rehearsal schedule
• Liaison between the Music Librarian, rehearsal pianists and music publishers to ensure piano library has relevant materials
• Liaises between Staff Conductors (or guest conductors, where applicable) and Music Librarian regarding condition of existing parts, availability and needs for new parts, getting scores and parts to soloists, singers and guest conductors.
• Coordinate with Assoc. Music Director, Orchestra Manager, and Director of Rehearsal Administration, any needs for instrumentalist or singer participation in studio or stage rehearsals.
• Coordinates staff pianists for classes
• Checks casting sheets for accuracy of conductors and soloists
• Travel on Tour as the Music Department liaison with outside orchestra as needed

Education and Experience Requirements:

• Minimum of a bachelor’s degree in music and a minimum of five years’ experience working with a professional orchestra and large arts organization.
• Advanced knowledge of Microsoft Office, including Excel
• Music reading proficiency helpful
• Strong communication and problem-solving skills

This is a full-time, salaried, exempt, management position. Work hours vary according to the event schedule and may include weekends, holidays, and other scheduled work periods as necessary.

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change.

Work Environment

While performing the duties of this position, the employee is frequently exposed to: o

• Theater and studio settings
• Office setting

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the minimum requirements of this position:

• Regularly requires standing for extended periods of time.

EEO Statement

New York City Ballet is proud to be an equal opportunity employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, religion, age, national origin, sex, sexual orientation, gender identity or expression, marital status, citizenship status, disability, pregnancy, creed, genetic predisposition or carrier status, military status or veteran status, status as a victim of domestic violence, unemployment status, familial status, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history or any other characteristic protected by law.

Our Commitment to Diversity, Equity, and Inclusion

New York City Ballet, one of the foremost ballet companies in the world, pursues the highest levels of artistic excellence and innovation. Therefore, we seek to attract, retain, and cultivate the most talented dancers, musicians, designers, stage technicians, and arts administrators. To this end, we are deeply committed to creating and sustaining an organizational culture that values and reflects inclusion, equity and access for all. We are inspired by our founders, George Balanchine and Lincoln Kirstein, who envisioned an authentically American expression of ballet with a company that reflects the rich cultural diversity of this nation. In pursuit of their vision, we are committed to all by educating, developing, and supporting an organization that welcomes and amplifies the voices and lived experiences of everyone.