Museum Registration & Operations Assistant

Whitney Museum of American Art; New York (NY); On-site; USD 41,000 - 44,000; Part time

Benefits offered by this job

Medical, Dental, Vision

403(b) elections

Part-time PTO

Commuter benefits

Museum admissions

Pet insurance

Job summary

The Whitney Museum of American Art is seeking a part-time Registration Department Assistant to provide essential administrative support for exhibitions and collection activities in New York. You will help with invoicing, budgeting, travel coordination, and recordkeeping within the Registrations team.

Ideal candidates have a BA in administration or accounting, strong communication and organizational skills, and familiarity with Concur, Navan, Excel, and TMS.

Qualifications

• Requires a B.A. in Administration or Accounting.
• Detail oriented with strong organizational skills.
• Excellent communication and collaboration abilities.
• Familiarity with Concur, Navan, Excel, and TMS preferred.
• On-site work only; no hybrid schedule.

Responsibilities

• Process and reconcile departmental invoices and budgets.
• Coordinate travel, per diem, and courier logistics.
• Maintain calendar and records for exhibitions and loans.
• Assist with collections records updates in TMS.
• Prepare meeting materials and department communications.

Skills

Detail oriented

Excellent communication

Organizational skills

Collaborative spirit

Attention to detail

Education

B.A. Administration/Accounting

Tools

Concur

Navan

Excel

TMS

M365 (Teams/OneDrive)

Job description

The Whitney Museum of American Art is seeking a part-time Registration Department Assistant to provide essential administrative support for exhibitions and collection activities in New York. You will help with invoicing, budgeting, travel coordination, and recordkeeping within the Registrations team.

Ideal candidates have a BA in administration or accounting, strong communication and organizational skills, and familiarity with Concur, Navan, Excel, and TMS.