Accounting Manager

Whitney Museum of American Art Llc; New York (NY); On-site; USD 90,000 - 100,000; Full time

Job summary

The Whitney Museum of American Art is seeking an Accounting Manager to ensure the accuracy of financial records and coordinate the annual audit and Form 990 preparation. This role serves as the primary contact for reports and backups related to the museum’s financial operations.

Responsibilities include asset tracking, capital expenditure oversight, revenue and donor reconciliation, and system administration of Financial Edge NXT. Collaboration with grant teams and HR on reporting is essential.

Qualifications

• Bachelor's degree in Accounting; CPA preferred.
• 5-7 years accounting experience in nonprofit or cultural institutions.
• Non-profit experience preferred, ideally in arts/culture.

Responsibilities

• Maintain schedules for fixed assets, work in process, prepaid expenses, and other items as needed.
• Track capital expenditures and lead monthly capital expenditure project meetings.
• Reconciliation of non-cash balance sheet accounts.
• Oversee monthly recording of revenue and donor activity; reconcile with the donor database.
• Collaborate with grant teams on applications and reporting.
• Support annual audit and Form 990 preparation with schedules for outside auditors.

Skills

Interpersonal skills

Attention to detail

Deadline oriented

Education

Bachelor's degree in Accounting

CPA preferred

Tools

Blackbaud Financial Edge

Raiser's Edge

Excel

Word

Job description

The Accounting Manager is responsible for ensuring that The Museum’s financial records accurately reflect the Museum’s operations. This includes review and approval of recorded transactions in Financial Edge and consolidation of the resultant financial results. This role is also the primary contact for coordination and submission of reports, data, and back-up for the annual audit and tax filing (Form 990).

Primary Responsibilities

• Maintain schedules for fixed assets, work in process, prepaid expenses, deferred admissions, and others as needed
• Track all current and future planned capital expenditures including organizing and facilitating a monthly meeting of capital expenditure project leaders
• Reconciliation of non-cash balance sheet accounts
• Oversee monthly recording of all contributed and membership revenue activity, including reconciliation between accounting records and donor database and posting corrections, as needed.
• Track and circulate all stock donations during the year
• Work with Foundation & Corporate grant teams on grant applications & reporting
• Track and properly record all Rights & Licensing, Publications, and Catering Commissions, and other ancillary revenue streams
• Partner with the Office of People & Culture to ensure all benefit expenses and holding amounts are properly recorded throughout the year including reconciliation of certain benefit accounts on a monthly basis
• System Administration of accounting software (Financial Edge NXT) – including setting up new accounts, approving and posting journal entries/subledgers, and researching and implementing system upgrades and enhancements
• Assist Director of Accounting & Finance with interim and year end audit process by providing schedules and support to outside auditors
• Assist Director of Accounting & Finance with Form 990 and state charitable registration process by providing schedules and support to outside tax preparers
• Ad-hoc reporting and other special projects and intermittent reporting as needed
• Work with Director of Accounting & Finance to review and improve department’s operations and systems

Confidentiality

• The Accounting Manager is responsible for maintaining the confidentiality and security of sensitive financial, employee, donor, vendor, and institutional information. All confidential information must be handled with discretion and shared only with authorized individuals in accordance with Museum policies and applicable requirements.

Education Background and Degree Required

• Bachelors - Accounting (4-year degree). CPA preferred.

Desired Experience and Training

• Non-profit experience; preferably with a cultural (art) institution.
• 5-7 years accounting experience.

Specific Knowledge, Ability and/or Skills

• Experience with computerized accounting systems required; Blackbaud (Financial Edge, Raiser’s Edge) system desirable.
• Strong knowledge of Microsoft Office, particularly Excel and Word, required.
• Good interpersonal and communication skills.
• Detail oriented with the ability to meet deadlines.

Compensation & Benefits

• This is a full-time, exempt position with an annual salary range of $90,000-$100,000
• The Whitney offers an excellent benefits package, including health insurance, generous paid time off, a 403(b)-retirement plan, and free admission to many museums in New York City and nationally.

The advertised pay rate is not a promise of a particular wage for any specific employee. The specific compensation offered to a candidate may be dependent on a variety of factors including, but not limited to, the candidate’s experience, education, special licensing or qualifications, and other factors.

If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates. Whether you’re new to arts and culture administration, returning to work after a gap in employment, simply looking to transition, or take the next step in your career path, we will be glad to have you on our radar. Please use your cover letter to tell us about your interest in the arts and culture space and what you hope to bring to this role.

About the Whitney

The Whitney Museum of American Art, founded in 1930 by the artist and philanthropist Gertrude Vanderbilt Whitney, houses the foremost collection of American art from the twentieth and twenty-first centuries. From her vision arose the Whitney Museum of American Art, which has been championing the most innovative art of the United States for 86 years. The core of the Whitney’s mission is to collect, preserve, interpret, and exhibit American art of our time and serve a wide variety of audiences in celebration of the complexity and diversity of art and culture in the United States. Through this mission and a steadfast commitment to artists themselves, the Whitney has long been a powerful force in support of modern and contemporary art and continues to help define what is innovative and influential in American art today.

EEO Statement

The Whitney Museum of American Art is an Equal Opportunity Employer. The Museum does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status,pregnancy,partnership status,caregiver status,veteranstatus, gender (including gender identity), sexual orientation,genetic information, predisposition, or carrier status, arrest or conviction record to the extent required by applicable law, credit history,domestic violence, sexual violence, or stalking victim status,or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis oftheir qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels.