Museum Registration Assistant

Association of Academic Museums & Galleries.; Massachusetts; On-site; USD 33,062 - 35,817; Part time

Job summary

The Association of Academic Museums & Galleries is seeking a Museum Registration Assistant for the Williams College Museum of Art in Williamstown, MA. This part-time role involves supporting daily operations in the Registration Department, managing collections, and facilitating access to the museum’s art collection. Ideal candidates have a Bachelor’s degree in museum studies or related fields and at least 1-2 years of experience. Pay is $24.00 to $26.00 per hour based on experience.

Qualifications

• 1 to 2 years registration or collections care experience in an art museum or similar institution.
• Strong computer skills including experience with relational databases.
• Ability to lift and move artworks up to 30 lbs.

Responsibilities

• Assist in all aspects of collections and exhibitions management.
• Data entry, documentation, loan forms, location tracking.
• Condition reporting and conservation tracking.

Skills

Database management

Microsoft Office (Word, Excel, PowerPoint)

Art handling

Education

Bachelor’s degree in museum studies or arts related field

Tools

The Museum System (TMS)

Job description

Museum Registration Assistant – Williams College Museum of Art, MA

Williamstown, MA

The Williams College Museum of Art (WCMA) is seeking a Museum Registration Assistant to provide essential support in the daily operations of the Registration Department. This permanent part-time position provides administrative and logistical assistance required in managing and maintaining the museum’s permanent collection and loans. The successful candidate will participate in all aspects of registration and collections care, while facilitating access (both physical and digital) to the art collection and its historical documentation.

Reporting to the Senior Museum Registrar of Collections and Exhibitions, this new position will be part of a team responsible for all registrarial activities involving the collection, loans, conservation, preservation, storage, access, database and digitization. The successful candidate will be joining the team at a particularly exciting time in the museum’s history as we actively plan and prepare to move into a new museum building, presently under construction on campus. The new building will offer substantial gallery space for showing more of the collection, as well as more object study classrooms.

Williams is deeply committed to diversity, equity, inclusion, and accessibility. The successful candidate will work effectively and respectfully with faculty, staff, students, and vendors from a variety of diverse backgrounds in a collaborative setting.

Responsibilities

• Assist in all aspects of collections and exhibitions management
• Data entry, documentation, incoming and outgoing receipts, loan forms, location tracking
• Condition reporting and conservation tracking
• Assist with inventories, accessioning, deaccessioning, integrated pest management
• Assist in facilitating digital imaging sessions and supervise freelance photographers
• Process rights & reproduction requests
• Answer collection inquiries
• Assist with art viewing appointments in art storage

Qualifications

• Bachelor’s degree in museum studies or arts related field
• 1 to 2 years registration or collections care experience in an art museum or similar institution
• Strong computer skills, including experience with relational databases, The Museum System (TMS) is strongly preferred
• Working knowledge of Microsoft software applications (Word, Excel, PowerPoint) and an aptitude for learning new computer programs and using digital tools.
• Art handling skills preferred, but training will be provided.
• Ability to lift and move artworks, boxes and storage containers up to 30 lbs during storage inventories.
• Familiarity with conservation principles

This position requires fully in-person work. Remote work arrangements will not be available at this time.

Pay ranges from $24.00 to $26.00 per hour, commensurate with experience. This is a permanent, part time position with 20 scheduled hours per week.