Museum Financial Analyst — Remote (2 Days/Week)

University of California, Berkeley; Berkeley (CA); Hybrid; USD 93,000 - 98,000; Full time

Benefits offered by this job

Remote work up to 2 days/week within U

Full UC benefits

Job summary

The Financial Analyst at University of California, Berkeley Art Museum and Pacific Film Archive (BAMPFA) plays a pivotal role in maximizing our income mix and ensuring financial health across departments. This detail-oriented contributor communicates findings to stakeholders and aligns performance with budget and long-term plans.

Reporting to the Senior Manager of Budget & Finance, the role emphasizes collaboration with Grants, Development, and Visitor Experience units to support forecasts and

Qualifications

• Thorough knowledge of financial data management and reporting systems.
• Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
• Experience with all types of award mechanisms, including grants, contracts, subcontracts, gifts, and cooperative agreements.
• Experience with non-profit fund accounting and fiscal management of grants.
• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
• Proficiency in utilizing financial system reports, queries, and using pivot tables or similar experience using other financial reporting tools.
• Strong proficiency in the use of spreadsheet and database software.
• Thorough knowledge of financial processes, policies and procedures.

Responsibilities

• Manages pre-award and post-award contract and grant accounting, including pre-award budget development, compliance, financial management, fund allocation, budget-to-actuals analysis, interim and final and close out activities for federal, state, local and private sponsors.
• Tracks and ensures proper disbursement and allocation of restricted grant and donation funds.
• Works closely with the Grants Manager on pre-award, interim, final, and cost-share reporting, provides ad hoc financial reports, and partners with grant-funded project PIs on budget development, allocation, and approval of appropriate expenses.
• Develops, implements and manages Exhibition budget-to-actual analyses, including financial modeling, reforecasting, trend analysis and variance analysis.
• Collaborates with managers to develop and improve reporting templates, tools, and customized reports that support multi-year exhibition budget and project budget tracking, fund management, and financial decision-making.
• Tracks budget owner review and approval processes and provides fund balances and financial analyses as needed.
• Assist with the review and follow-up of monthly income and fund analysis reports; coordinate stakeholder discussions on current and projected income and funds; collaborate with income-generating units, including Development and Visitor Experience, to support reforecasting efforts.
• Perform cost-benefit analyses, as needed, to maximize revenue opportunities.
• Assists the Senior Manager of Budget and Finance with ad-hoc reporting, quarterly comp reconciliation, fiscal close related tasks such as: fund deficit clearing, fund alignment, and other projects as assigned.
• May act as backup to the Finance Operations Specialist as needed.
• Provides guidance to less experienced team members on financial processing functions with a focus on accounts receivable, purchasing, recharge billing, travel / entertainment.

Skills

Financial data analysis

Budget modeling

Spreadsheet proficiency

Education

Bachelor's degree in related area

Tools

Spreadsheet software

Job description

The Financial Analyst at University of California, Berkeley Art Museum and Pacific Film Archive (BAMPFA) plays a pivotal role in maximizing our income mix and ensuring financial health across departments. This detail-oriented contributor communicates findings to stakeholders and aligns performance with budget and long-term plans.

Reporting to the Senior Manager of Budget & Finance, the role emphasizes collaboration with Grants, Development, and Visitor Experience units to support forecasts and