Museum Collections & Loans Assistant Registrar

MoPOP; Seattle (WA); Hybrid; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical/Vision Insurance

Dental Insurance

Paid time off: 3.08 hours accrued per

Seattle Holidays

Employee Assistance Program (EAP)

401k with vested match

Orca Pass or parking benefits

Job summary

MOPOP in Seattle seeks an Assistant Registrar to support stewardship of its permanent pop culture collection. Working with the Registrar and Collections team, you will handle acquisition, documentation, care, and loans, plus exhibition installation and deinstallation.

This full-time, hybrid role emphasizes strong organization, registration standards, and confidentiality, with opportunities to contribute to DEIA initiatives and museum operations.

Qualifications

• Experience with museum collections, registration, archives, cultural institutions, or comparable records/collections management work.
• Knowledge of registration and collections-management standards and practices, including documentation, storage, handling, packing, and shipping of artifacts.
• Valid driver’s license and ability to meet MOPOP requirements for operating museum vehicles, as driving and artifact transport are essential functions of the role.

Responsibilities

• Support Registrar with deaccessioned materials processing and records, including backlog items and preparing materials for reviews.
• Assist with oral history digitization and collections data cleanup, reconciling duplicates and linking digital records to TMS.
• Process and implement Permissions Agreements and Photo Licenses.
• Support the Registrar with environmental monitoring deployment and tracking in storage areas.
• Assist with incoming/outgoing loans, including loan documentation and shipping coordination; travel as courier when required.
• Document progress on reconciling old and abandoned loans in loan files and TMS.
• Catalog backlog of permanent collection objects, create new TMS records, standardize data, and photograph entries.

Skills

Museum experience

Registration knowledge

Records management

Attention to detail

Communication skills

Tools

The Museum System (TMS)

Job description

MOPOP in Seattle seeks an Assistant Registrar to support stewardship of its permanent pop culture collection. Working with the Registrar and Collections team, you will handle acquisition, documentation, care, and loans, plus exhibition installation and deinstallation.

This full-time, hybrid role emphasizes strong organization, registration standards, and confidentiality, with opportunities to contribute to DEIA initiatives and museum operations.