Head Registrar: Collections Steward & Loans Lead

delart.org; Wilmington (DE); Hybrid; USD 62,000 - 72,000; Full time

Benefits offered by this job

403(b) plan

Museum membership

Employee discounts

Free parking

Job summary

DelArt is seeking a Head Registrar to lead registration, long-range planning, and day-to-day care of the museum’s collections. The role coordinates incoming/outgoing loans, exhibitions support, and adherence to professional standards under the Head Curator.

The ideal candidate will have a BA in art/history, 5+ years of experience, and strong knowledge of TMS, with excellent organizational and communication skills.

Qualifications

• BA degree in art, art history, museum studies, or related field with a minimum of five years of experience.
• Mastery of professional standards and procedures for museum registration methods related to exhibitions including national and international transportation coordination.
• Proficient knowledge of computer programs including collections database systems (TMS).
• Ability to set and meet deadlines.
• Superior written and interpersonal communication skills.
• Attention to detail and accuracy.
• Strong organizational skills including effective time management, ability to set and fulfill priorities, and demonstrated ability to work effectively in multi-tasking, fast paced environment.
• Highly motivated and able to work both independently and collaboratively as part of a team.
• Ability to handle confidential materials with discretion.
• Embraces Delaware Art Museum’s mission, values, and goals.

Responsibilities

• Supervise collections care and records procedures for permanent collection and exhibitions in accord with professional standards and with the Museum’s Collection Care Policy.
• Oversee logistical arrangements for incoming loans and touring requirements for national and international special exhibitions organized or hosted by the Museum including scheduling, budgeting, documentation, loan agreements, condition reporting, packing/unpacking, shipping and receiving receipts, customs, couriers, negotiation of indemnifications and insurance contracts, experience with immunity from seizure, conservation issues, communication with lenders and tour partners, and related database management.
• Oversee risk management for permanent collection and special exhibitions, including environmental and lighting standards, authorized handling, inventory, controlled access by public and staff, ongoing preventative conservation, location control, and emergency preparedness and response.
• Act as database administrator for collections and temporary loan records and related images in Museum’s collections management program (TMS), including expansion and enhancement of data and links among collections database and other databases.
• Act as courier for domestic and foreign loans.
• Collaborate with preparators in maintenance of safe and orderly storage for permanent collection and special exhibitions.
• Collaborate with curators on collection and special exhibition installations and development including contracts, transportation logistics, and conservation/installation requirements.
• Contribute to Museum-wide activities, including Advancement and Marketing support, related to permanent collections and special exhibitions.
• Collaborate with Operations staff to safeguard permanent collection and special exhibitions.

Skills

Registration standards

Transportation coordination

TMS familiarity

Deadline management

Communication skills

Attention to detail

Team leadership

Confidentiality

Education

BA in Art or related field

5+ years experience

Tools

TMS database

MS Office

Job description

DelArt is seeking a Head Registrar to lead registration, long-range planning, and day-to-day care of the museum’s collections. The role coordinates incoming/outgoing loans, exhibitions support, and adherence to professional standards under the Head Curator.

The ideal candidate will have a BA in art/history, 5+ years of experience, and strong knowledge of TMS, with excellent organizational and communication skills.