Municipal Payroll Specialist

City of Westfield, Indiana; Westfield (IN); On-site; USD 60,000 - 85,000; Full time

Job summary

The City of Westfield, Indiana is seeking an experienced payroll professional to join the Clerk-Treasurer’s Office as a Payroll Administrator. The role supports bi-weekly processing, timekeeping reviews, reconciliations, and year-end activities using ADP Workforce Now.

It requires strong attention to detail and the ability to resolve payroll discrepancies. This position serves as backup to the Payroll Manager and interacts with employees and department representatives to maintain accurate

Qualifications

• Three or more years of professional payroll experience, preferably in a complex payroll environment.
• Experience processing payroll and performing payroll reconciliations.
• Working knowledge of payroll practices, deductions, taxation, and compliance requirements.
• Strong analytical and problem-solving skills with exceptional attention to detail.
• Strong organizational and time-management skills and the ability to meet recurring payroll deadlines.
• Proficiency with Microsoft Excel and the ability to work confidently with detailed payroll data.
• Ability to maintain confidentiality and appropriately handle sensitive employee and financial information.
• Strong written and verbal communication skills.

Responsibilities

• Assist with processing the City’s bi-weekly payroll using ADP Workforce Now.
• Maintain and review employee payroll information, including hours, earnings, deductions, benefit time, and other payroll-related data.
• Review timekeeping records, leave accruals, compensatory time, and other payroll information for accuracy and proper inclusion in payroll.
• Review payroll changes and supporting documentation for completeness and accuracy.
• Identify and research payroll discrepancies and coordinate corrections with the Payroll Manager.
• Serve as a backup resource to the Payroll Manager for payroll processing and other essential payroll functions.
• Perform payroll reconciliations and audits to verify the accuracy of payroll transactions and records.
• Reconcile payroll deductions, benefit-related activity, and other payroll liabilities to supporting records.
• Review payroll reports and transaction activity for discrepancies or unusual items requiring additional research.
• Work with the Municipal Accountant and other Clerk-Treasurer staff to research and resolve differences between payroll and the City’s financial records.
• Maintain clear supporting documentation and audit trails for payroll transactions, corrections, and reconciliations.
• Assist with maintaining compliance with applicable federal, state, and local payroll requirements.
• Assist with required payroll reporting and documentation.
• Generate and review standard payroll reports.
• Assist with year-end payroll processing, including W-2 preparation and reconciliation.
• Assist with payroll-related audit requests and preparation of supporting documentation.
• Maintain payroll procedures and assist with development and implementation of standard operating procedures.
• Respond to employee and department payroll questions and assist with resolution of routine payroll issues.
• Research questions involving pay, deductions, timekeeping, leave balances, or other payroll activity.
• Escalate complex, unusual, or high-risk payroll matters to the Payroll Manager.
• Communicate professionally with employees, supervisors, department representatives, benefit providers, and other parties involved in payroll administration.

Skills

Payroll processing

Timekeeping review

Excel proficiency

Analytical thinking

Communication skills

Confidentiality

Organizational skills

Attention to detail

Tools

ADP Workforce Now

Timekeeping systems

Payroll software integrations

Job description

The City of Westfield, Indiana is seeking an experienced payroll professional to join the Clerk-Treasurer’s Office as a Payroll Administrator. The role supports bi-weekly processing, timekeeping reviews, reconciliations, and year-end activities using ADP Workforce Now.

It requires strong attention to detail and the ability to resolve payroll discrepancies. This position serves as backup to the Payroll Manager and interacts with employees and department representatives to maintain accurate