Municipal Legal Assistant — Transactional & Docs Pro

City of Long Beach; California (MO); On-site; USD 60,000 - 70,000; Full time

Job summary

The City of Long Beach City Attorney’s Office seeks a professional, proficient legal assistant to support two attorneys in the Departmental Counsel Division. Primary duties include transactional work, document preparation, calendar and file management, and project coordination.

A minimum of three years of legal assistant experience is required. Municipal law knowledge and/or familiarity with court rules and electronic filings is a plus. The grade level will reflect experience (I, II, or III).

Qualifications

• High School Diploma or equivalent.
• Three years paid full time law firm or law office experience as a legal assistant/secretary.
• Proficiency with Microsoft Word, Outlook, and Adobe Acrobat.

Responsibilities

• Prepares initial drafts, revises, formats, finalizes and proofreads legal documents (contracts, leases, resolutions, ordinances, opinions, letters, memoranda, etc.) at the direction of attorneys in accordance with departmental policies and procedures;
• Prepares Temporary Restraining Orders and Writ of Mandate documents;
• Takes initiative to make sure work handled by our office is completed timely, correctly and free of errors;
• Receives, sorts, reads, routes and responds to routine mail and inquiries;
• Maintains calendar and tracks deadlines for attorneys;
• Coordinates and schedules meetings and administrative hearings;
• Establishes and maintains a variety of complex, privileged and sensitive files and records;
• Processes resolutions, ordinances and contracts with City departments for finalization and placement on the City Council Agenda;
• Screens and routes telephone calls in a courteous and professional manner from the public, City Councilmembers, Department Heads and other City employees;
• Opens assignments in CityLaw (case management software), and enters and maintains information;
• Provides back-up support to other Departmental Counsel attorneys as needed;
• Performs other related duties as required.

Skills

Typing 60 wpm

Attention to detail

Proofreading

Communication

Education

High School Diploma

Tools

Microsoft Word

Outlook

Adobe Acrobat

Job description

The City of Long Beach City Attorney’s Office seeks a professional, proficient legal assistant to support two attorneys in the Departmental Counsel Division. Primary duties include transactional work, document preparation, calendar and file management, and project coordination.

A minimum of three years of legal assistant experience is required. Municipal law knowledge and/or familiarity with court rules and electronic filings is a plus. The grade level will reflect experience (I, II, or III).